Tag Archives: Productivity

Yes, you’re busy but are you productive?

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3 Ways to go from needlessly busy to getting things done

Think back over the past few weeks. Have you been busy or productive? No, this isn’t a trick question. We’re not trying to trip you up. Being busy and being productive are not the same thing.

These days most of us are crazy busy. Busyness goes hand-in-hand with the modern world, where, thanks to our ‘always on’ digital culture and a haphazard economy, we feel the need to run our lives at breakneck speed and cram our calendars to the brim. Each day we scurry from task to task. There are deadlines to meet, emails to exchange, obligations to fulfill, papers to file, phone calls to answer and meetings to attend – we’re frazzled just thinking about it!

It can be tempting to see being busy as a sign of success; a symbol of your incredible work devotion. But while you’re on full-time ‘inbox monitor’ duty, how much are you actually accomplishing on the things that matter? Although staying constantly in motion can make you feel like you’re racing ahead, the reality is that you’re more likely to be stuck on a treadmill running nonessential errands. Stop confusing busyness for productivity, and you’ll get better results on your mission-critical projects.

So what can you do to be less frantically busy, but more productive? Here are some tips.

1. Trim your to-dos

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Many of us live our lives at such a furious pace that we lose sight of what’s important. Cutting down your to-dos might sound like counterproductive advice, but it actually helps you get more done in ways that count. Being productive means accomplishing the tasks that will bring you closer to meeting your goals – those that are in line with your core mission and provide the biggest bang for your buck in the business. Anything else is just busywork and will clutter up your day.

The Pareto Principle is the idea that 80% of your results come from 20% of your activity. So instead of trying to hurry through a long list of xx trivial items, choose 2 to 3 high priority tasks to focus on in a single day. This is what top CEOs, business owners and managers do. Prioritizing forces you to choose what’s most significant for you to work on right now and helps you remain focused, so you’re not just staying busy for the sake of it. That means tackling those big scary projects first, not claiming that you’re ‘too busy’ as an excuse. So even if you only get those 3 things done at day’s end, you’ll have been far more industrious than if you had completed 10 not-so-important items.

How can you get rid of the checklist mentality and apply the Pareto Principle to your workload? Try using DropTask to separate your high-value tasks from your low-value busywork. The Importance feature allows you to set the priority of a task from low (blue flag) to very high (red flag) in line with its expected impact. You can also define the level of Urgency (low to very high) and Effort (small, medium or large) of each of your items to best determine when and how to take action on them. If you find prioritizing tasks a bit tricky, this Inc. article suggests a useful strategy that takes account of the amount of effort needed as well as the potential for positive results.

2. Hit the pause button

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As humans, we’re designed to operate cyclically between spending and renewing our energy, not linearly like a machine. Think about your personal energy for a moment. When it’s high, you can concentrate well and produce great work. When it’s low, your productivity and work quality plummets. Forcing yourself to slog on when your energy tank is empty is not only harmful to your performance, it’s a sure-fire route to burnout. You might try to override your low points by downing a double-shot coffee or grabbing a sugary snack, but when you do this your stress hormones kick in to keep you going, so you end up working in ‘fight or flight’ mode rather than at full capacity. This means you become reactive to what’s going on around you and less able to think clearly, creatively or critically. The trick around this is to take frequent breaks and replenish your energy levels before they hit rock-bottom, so you can then bring more intensity and power to whatever it is you’re doing.  The 2014 Quality of Life @ Work study found that employees who take a brief break every 90 minutes report:

  • 28% better level of focus
  • 40% greater capacity to think creatively
  • 30% higher level of health and wellbeing

Instead of aiming to stay busy round the clock, schedule regular ‘pit stops’ into your DropTask projects and set Reminders to alert you take them. Plan in advance what you’re going to do in your breaks so you can optimize this time. Consultant Sami Paju recommends changing your channel of activity. We all have 3 channels of human activity – cognitive, physical and emotional. If you’ve been doing a lot of thinking and brainwork, then you need to switch off from the cognitive channel. Try taking a stroll, getting a snack, meditating or break out the crayons and do some coloring in to relieve stress. A great way to engage the emotional channel is to listen to music, watch funny YouTube videos or call a friend. Or get your physical channel going by hitting the gym, doing some stretches or running up and down the stairs. In just a short while, you’ll be able to regain your alertness and go back to work with gusto.

3. Single-Task

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For years, businesses have put the ability to multitask on a pedestal as something to be revered in their workers. But experts agree that multitasking doesn’t really exist. What we think of as multitasking is really ‘multiswitching’, bouncing from one task to another, and there are studies to show that it destroys productivity and concentration. Researchers at Vanderbilt University discovered that people who were given two simple tasks to perform at the same time experienced a huge slowdown in brain activity. They took up to 30% longer and made twice as many errors as those who completed the same tasks consecutively. Task switching causes time delays and scrambles mental clarity as the brain is forced to shift gears to a new task, so rather than being the smart way to work, it’s a dumb deal.

Forget trying to juggle multiple tasks at the same time and try chunking (or ‘timeboxing’) instead. When planning your day, aim to batch similar types of activities together and work on them in sequence, so you have fewer of those jarring start-up moments. Your work Categories might include Team tasks (such as training, appraisals or job assigning), Planning/Reporting, Meetings, Events, Admin Duties, Thinking/Decision Making, Emails/Phone Calls, Brainstorming, and so on. By ring-fencing your tasks like this, you can focus more intensely and get into a productive flow, without being distracted by every single ding or alert. There’s no need to stress about not insta-replying to emails either, as all-in-all you’re getting much more done.

The DropTask Canvas makes it easy for you to cluster tasks into categories through a simple drag and drop facility and gives you a great visual perspective on your entire workload, meaning you can avoid getting caught in mind traps. If you’re a manager, use DropTask to Assign well-categorized tasks to team members, and limit the number of responsibilities each person works on per day. This enables them to bring 100% of their attention to their most important projects and slashes the switching costs that occur when transitioning to new tasks.

How about you? Are you constantly trying to squeeze more into your day and rush through your daily to-dos? Make full use of DropTask to regain your focus and get your demands under control so you can be hyper-productive, not just busy. Any other tips? Please share in the comments below.

From personal work to organizing data analysis, learn how Dolores Cloward tracks it all in DropTask

profile-doloresclowardWithin her organization at ‘SMART Recovery,’ Project Management Professional, Dolores Cloward, requires versatility. Working within a fast-growing international company dedicated to providing peer support for those with addiction issues means that priorities tend to shift between different projects quickly, and Dolores was looking to improve her overall productivity to get more done during her working day. During her search for a solution that would help her achieve this while also working collaboratively, Dolores found DropTask, which blew her away right from the very beginning.

‘Over the last few decades I have filled many roles at SMART. Within a company that’s fast growing, it’s all hands on deck, which means that all of my skills from my career come in to play and why it’s vital for me to be on top of my game at all times. I am instinctively drawn to visually appealing technology, and with DropTask thoughtfully designed in the way that it is, it lets me see the big picture overview of the entire project while also zooming in on minor details when needed. I find the design just beautiful, and so highly intuitive as it allows smooth, seamless and crisp movements which are appealing across all of its platforms.
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Before DropTask I was finding it difficult to keep on track of personal and work related projects as I had no central hub for all of my notes, ideas, and tasks that needed action. Now, I use DropTask as my primary planner and organizer for SMART work, while also managing my independent consulting and personal tasks. I do this by having separate projects for all aspects of my life that I need to keep track on, and within these separate projects I create individual tasks that are associated with them.

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When I first signed up I was impressed at the focus that DropTask has brought to providing truly useful integrations. Along with the iMindMap integration, I also use the Google Calendar integration, which I find is vital while in the process of reordering my schedule. I assign Start and Due Dates to my tasks in DropTask and transport them into my Google Calendar, as it’s a great way for me to filter down what I need to work on for the coming the week.

dolores-start-due-calI have combined my Calendar with DropTask to ensure that I have everything that I need in one space, as I can combine my tasks with other important appointments that I have already in my Google Calendar. If I need to rearrange meetings or scheduled plans suddenly change at the last minute, I can effortlessly drag and drop my tasks into a different date in the Calendar and they’ll be instantly updated in DropTask. It makes DropTask really useable with a highly satisfying visual interface that works.

DropTask doesn’t just look pretty, the actual user experience is flawless and I just love that in software. The different views that are available within the Business account kicks off a different area in my brain. The Canvas helps me to envision the overall picture of the project, then I switch to the List View as it helps me to hone in and organize my tasks according to the level of Urgency that they have assigned to them. When I switch between these views I gain perspective and insight into the minor details within larger projects.

Within the app currently, I’m working on a new podcast, organizing some data analysis, putting together a virtual community party, all while preparing for PR and marketing materials to go live in a March webinar. The March webinar is currently at the top of my to-do list, and for this task I’ve relied on the iMindMap integration within DropTask. With this two-way integration, I can brainstorm my ideas and then transport them into DropTask as they appear as visual task circles. The integration makes the initial stages of planning a project easy, intuitive and enjoyable, something that I’ve never experienced before with task management software.

To learn more, sign up for free at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

Productivity vs. Creativity

Productivity and creativity are often said to be opposed and at battle with one another; in order to be productive you have to sacrifice creativity, and if you wish to be creative, you must forgo being productive.

Creativity focuses on the quality of work and the development of new ideas – giving little thought to time. Productivity on the other hand, is about putting the wheels in motion – it focuses on getting things done and reaching goals in the most effective way, in the least amount of time.

But does a trade-off between the two have to exist, or can productivity and creativity be balanced so they’re not fundamentally at odds with one another? After all, if we’re to be successful we need to be both productive and creative.

You may be creative and have amazing new ideas, but without productivity, those ideas are simply that – ideas. Similarly, if you’re productive in your work but don’t have any creativity in your process, you become stuck in a routine and are likely to miss out on new opportunities.

As you can see, both productivity and creativity are important, and although the possibility of combining them is questionable, we’ve got 3 steps which will allow you to synchronise them; so each can do what it does best when appropriate.

1. Separate your tasks

Identify whether tasks are productive or creativeIn any project you’re likely to have a mixture of both creative and productive tasks. The key is to break down your project and identify whether productivity or creativity is best suited for each one. It’s important to do this because even though a project might be creative – for example, designing a new website – it doesn’t necessarily mean that every task within that project will be creative too. Tasks such as brainstorming ideas and designing the layout are creative, but actions such as proofing and publishing web pages are more about being productive.

2. Schedule creative time

Schedule time for creative thinking and activitiesOnce you’ve identified the tasks that primarily require creativity, allocate yourself time and space to undertake some creative thinking. Whether it’s 20 minutes or several hours, it’s important to schedule time in your day which can be spent away from your usual activities, so you can brainstorm new ideas and gain fresh perspectives.

3. Establish a workflow

Set up workflows to enhance productivity and efficiency

For the productive tasks, a workflow of activity should be set up to optimize efficiency and to limit work in progress. By mapping out each stage of your project cycle, you can easily monitor work as it passes through the cycle, and quickly address any bottlenecks; ensuring tasks flow through each step of the process smoothly – which is essential for a fast and consistent delivery of work.

How do you balance creativity and productivity while you work? Share your top tips with us in the comments below.

Learn more about the benefits of DropTask and sign up for a free account today. 

How to turn wait time into productive time

Waiting - how to be productive while you wait

Waiting; we’ve all been there. Whether it’s at the station platform, in the office or even at the doctor’s surgery. But when you have a busy schedule to follow, there’s nothing more frustrating than having to wait. After all, every minute spent waiting for something or someone, is a minute wasted. Or, is it?

I recently found myself at a loose end ‘waiting’ for some unexpected software updates – which ultimately put a halt to any laptop-based work. In this day and age we rely so heavily on technology and being connected online, that it’s easy to forget about the many other activities we could be doing that don’t require a digital connection. So, instead of staring at my screen and waiting for the update % number to increase, I took the opportunity to partake in some creative thinking and brainstorming of new ideas.

Being disconnected from the internet meant I was really able to explore my own mind and think outside of the box without any distractions – it even inspired me to write this post. That’s why I want to share 5 things (including brainstorming), that you can try the next time you find yourself waiting – turning wait time into productive time. If there’s something you do to stay productive while you wait, then I’d love to hear from you in the comments below.

1. Brainstorm

Brainstorm to generate new ideas

As we get comfortable in our lives, we form routines and can often fall into the trap of doing things the way that we’ve always done them. But when it comes to our professional lives, in particular things such as personal progression, company growth, and staying competitive, it’s important to seek new ways of achieving our goals.  So, if like me, you want to make the most of your time, then why not do some creative brainstorming?

Brainstorming promotes the generation of new ideas and fresh approaches. Whether it’s improving your organization’s offerings, driving your business forward, developing strategies to advance your own strengths, or even thinking of new ways to keep the kids occupied during the holidays, brainstorming plays a significant and valuable role during problem solving and decision making.

2. Read a book

Read a book while you waitReading is an important activity, as amongst other benefits, it can boost creativity. But the number of people taking time out to read a book has dropped over the years. In fact, in the past year, over a quarter of American adults (28%) didn’t read a book at all.

Losing yourself in a different world through reading can help engage your imagination – and by opening yourself up to new experiences, you may come up with some new and creative business solutions. Engrossing yourself in a book can also help to reduce stress, as you can escape the worries of day-to-day life. So, dust off those old books, fully immerse yourself in a good read, and inspire new ideas.

3. Organize your space

Organize your workspaceWe’ve talked about the benefits of having a clear workspace in the past, but often, spending time rooting through desk drawers and sorting mountains of paper work can fall to the bottom of our priority list. But, if you’ve got some spare time on your hands while you wait, try using it to de-clutter your desk or workspace. After all, having a clean and organized space will save valuable time when looking for things, and will provide a state of calmness while you work so when you’ve finished waiting you can easily focus on what’s important and maximize your productivity.

4. Take a break

Take a break to improve productivity

When tackling busy schedules and working long hours, it’s important to take regular breaks to maintain and even improve productivity. In a survey by Staples, 86% of respondents recognized that taking a break would make them more productive. A break can reduce fatigue, prevent feeling burned-out and improve both happiness and health – it’s a chance to refuel and rejuvenate, and when you return to work you’re ready to work productively for the remainder of the day.

Taking a break isn’t limited to the office – if you’re out and about waiting, then use the time to escape your normal activities and routines. Taking some time out will allow for a period of thinking – which you may not normally get chance to do, and will help clear your mind.

5. Plan your day

Use DropTask to organize and manage your task list

Use wait time to plan ahead and organize upcoming activities. If you have access to a mobile, tablet or computer while you wait, then a tool such as DropTask helps to get everything out of your head and into one clear workspace. Once you’ve jotted down your to-dos in DropTask, share them with others, add notes and important documents, and check in for updates – plus much more, to schedule, manage and organize tasks. When you’re finished waiting, you’ll know exactly what needs to be done – so you can be more efficient and productive when getting tasks ticked off!

From just the few examples I’ve shared with you above, it’s easy to see that wait time really doesn’t have to be a bad thing. Whether it’s a few minutes, an hour or several hours, with a little forward planning, there’s always something you can be doing while you wait.

How do you spend periods of waiting? If you have a favorite thing to do while you wait we’d love to hear it. Leave us a comment below and share your tips.

4 ways Creative Agency, Draft Design House, stay on schedule with DropTask

Productivity tips for designers

Whether you’re a freelance graphic designer, a creative design agency or a print shop; you’ve probably become accustom to using images, space and color to communicate messages and solve problems for clients. But have you considered applying the use of visuals for handling your own work and productivity?

Aside from the fact that color and images add an element of fun and enjoyment to managing your tasks, they can also enhance memory, organization and creativity while you work. That’s why at DropTask we’re turning traditional task management systems on their heads by transforming a to-do ‘list’ into an engaging, colorful and shapely dashboard.

Last week, we spoke to Allie Larsen, Graphic Designer at creative agency Draft Design House, to learn more about how DropTask is used within the business and how you could get started with using DropTask for your own work…

1. Take DropTask with you

DropTask mobile phone app“What sold us the most when implementing DropTask as our tool of choice was the mobile phone apps. We are a very small agency that is always on the move, so we can’t be at the mercy of a program that is only accessible from the computers that are sitting on our desks at the office. Having the ability to access it everywhere we go takes DropTask to a whole new level.”

2. Establish what works for youDropTask Visual View

“Every personality in our office is different, and with that means different preferences and ways of learning. The fact that DropTask provides multiple ways to view tasks – whether it’s in a list for the analytical minds or in the visual view for the creative minds, helps us to be more productive and stay on schedule.”

3. Keep communicatingCommenting in DropTask

The @name feature in the comments section proves very handy. Having the ability to tag another individual within a project is extremely useful as you’re able to get your questions answered in a much more timely fashion. Not only that, but it lets that person know that something is being directed at them, which then provides a better opportunity of getting the task completed.

4. Make it fun

DropTask completed tasks“We almost think of DropTask as a game at times, where you need to ‘pop‘ all of the bubbles – which often gives us just enough of a boost to work faster to get the job done!”

Sign up for free today at www.droptask.com/signup, or learn more about going PRO. 

4 ways to make your next meeting more productive

Team meetingYou’re probably familiar with phrases such as “not enough hours in a day” or “too much to do and not enough time”. With the majority of us having up to 150 individual tasks, meetings and emails to take care of at any given time, it’s no surprise we find ourselves short of time when getting things done.

And for many, meetings are one of the action items that dominate business life. According to the National Statistics Council, 37% of employee time is spent in meetings. Other data indicates that 11 million business meetings take place each and every day.

However, the benefits of bringing people together to discuss a specific topic can be lost through disorganization and lack of structure – with people leaving meetings frustrated, confused or overwhelmed. That’s why we’ve got 4 ways to make your next meeting more efficient and productive

1. Plan ahead

Don't waste time - plan aheadTime can be wasted by setting out what will be discussed during a meeting – as part of the meeting itself! If you’ve got 6 people in a meeting and the first 10 minutes is spent discussing what will be covered, that’s 60 minutes of lost working time that you’ll never get back. Avoid this by compiling your agenda and sharing it with attendees prior to the meeting. Everyone will then understand the purpose of the meeting including the details of what will be covered.

2. Set priorities

Conversations can soon escalate and run off topic – leaving you short of time to discuss everything on the agenda. Avoid having to schedule additional meetings just to cover missed topics by prioritizing. It’s simple – just decide which topics are most important and cover these first so if you do run out of time, anything of low importance can be left until next time.

3. Take Action

Using DropTask for MeetingsAfter your meeting you’ll likely have a number of next steps and action items. However, with a lot of information to take on board, some smaller tasks may slip your mind. By having DropTask open during your meeting, you’ll be able to quickly create new tasks – ensuring all grounds are covered and nothing’s forgotten about. By keeping everything in DropTask, you’ll even save time by not having to record your minutes!

4. Ask yourself, “do I really need a meeting?”

Quite often, topics covered in a meeting don’t need to be communicated face-to-face. If you’re simply rolling off a list of to-dos or are after a quick status update, try not to interrupt your teams’ workflow and use DropTask instead. With a central place for your team to engage in conversation and monitor progress, you can withhold meetings for things which are easier to communicate in person, or for higher level discussions on strategy and business goals.

Make counter-productive meetings a thing of the past – sign up to DropTask for free today at www.droptask.com/signup.

Are you already using DropTask to manage your meetings? Leave us a comment below and let us know how you’re using it! 

Integrate with iMindMap 9 for the complete creative experience…

iMindMap 9 - out nowBursting with new features and powerful functionality – this week we’re celebrating the latest version of Mind Mapping software, iMindMap.  Guiding you through each stage of the creative process, iMindMap 9 equips you with the power to fire your ideas in at lightening speed, so you can seamlessly think, plan and develop before getting to action in DropTask.

If you love what we’re doing here at DropTask, we highly recommend checking out iMindMap’s visual workspace – designed to inspire you while you work. Delivering nothing short of outstanding performance, functionality, and the flexibility to work in a way that suits you, the latest version offers the perfect creative package to make sure those great ideas don’t slip away.

Get started by downloading your free trial today, and take a tour of the highlights while you wait…Take a tour of iMindMap 9

Beat the back to school strains with DropTask

Back to school projects and activitiesFor many, the words “back to school” can be very daunting, and it’s not usually something you can escape. But if you, or someone you know, is heading back to high school, college, or university – we’re here to help you be the most organized student on campus. From keeping track of deadlines, managing group projects, and even planning student events…You can do it all in DropTask.


3 back to school stresses and how to avoid themTake note of our top tips and check out our example projects below to make this your most productive year yet…

1. Setting your Schedule

The Problem: From lectures and tutorials to extra-curricular and social activities, timetables start to rule your life – and staying on top of everything can become a balancing act!

The Solution: Create a group for each day of the week then drag and drop activities into the corresponding day to easily plan and track your schedule. When an activity has been finished, mark it as complete and set the task to repeat again for next time.

Check out our example project.


2. Working with Others

The Problem: Alarm bells ring when you’re asked to work on a group project – they get out of hand and there’s always confusion over who is responsible for what.

The Solution: Set up a dedicated project and invite all group members. Here, you’ll be able to clearly assign responsibilities, engage in conversation, and even add a reminder for that extra peace of mind to ensure your project is completed on time.

Check out our example project.


3. Planning an Event

The Problem: You’ve been asked to organize the next charity event on campus – but you have no idea what to do or where to begin.

The Solution: With a two-way integration, let your thoughts run wild and explore all corners of your mind by freely expressing your ideas in iMindMap Ultimate’s intuitive workspace. Once you’re ready, export to DropTask and put your ideas into action.

Check out our example project.


Examples of educational Institutes using DropTaskSign up today and become one of the many educational organizations using DropTask to boost their productivity.

Did you know we offer a special discount to all non-profit and educational organizations? Simply drop us an email at contact@droptask.com for more details.

Daydream your way to enhanced productivity

daydreaming is good for you

Task management app DropTask is designed to enhance your productivity, so you’re probably wondering why this blog post is recommending that you daydream at work. Daydreaming is only for the unproductive and lazy, right? …Wrong! As part of the DropTask team, I’m always looking for new ways to stay productive, so I’m here to tell you that daydreaming could actually improve your productivity!

“When we want to come up with creative solutions, it’s sometimes more productive to take a step back from the problem and let our minds wander rather than trying to aggressively force new ideas. In other words, it’s good to allow ourselves to daydream once in a while.” – Chris Griffiths, DropTask founder and author of Amazon bestseller, “Mind Maps for Business“.Must daydream today urgently!

Daydreaming is often attributed to a poor work ethic or a lack of motivation and drive, but in reality it is sometimes necessary to daydream in order for us to stumble across some of our best ideas. The most famous example of this is likely to be Sir Issac Newton when he awakened the world to the theory behind gravity. Here is an exceptionally well known thinker who experienced his ground-breaking ideas while daydreaming.

Newton and the apple

Does this mean that we should spend 10-12am every morning just staring out of the window? Probably not, but studies from the University of California about idleness and rest have shown that people who attempt a challenging task after taking a break often improve their performance by around 40 per cent. The University has also shown that when idle, your brain is performing mental processing to order memories, your concept of the future, social emotions and more. Almost like a disk defragmenter for your brain!

So the next time you are faced with a challenging task or perhaps something that requires a little creative thought, take a leaf out of Sir Issac Newton’s book and allow yourself a few minutes to daydream. Better still, if you can make your daydreams goal-oriented or purposeful, you may be well on your way to knighthood too!

knighted

From recruitment to the monthly school newsletter, for HR Specialist Jeffrey Loosli, DropTask manages it all…

school-blog-headerJeffrey Loosli is a Human Resources Specialist for the Blaine County School District #61. With over 500 full-time employees and an additional 300 part-time volunteers and coaches, trying to keep track of everything that needs to be completed – from the recruitment process to the monthly payroll, is a huge undertaking.

loosli-head“Before we discovered DropTask, things were often missed or dropped because one person did not communicate what needed to be done with others. We therefore required a tool that would allow us to organize tasks and thoughts and share these with one another to keep everyone in the department working from the same page – so nothing was missed.

We considered some of the other top apps and read the reviews before coming back with two potentials to use – DropTask being one of them. After trialing the free version of DropTask with my colleagues, we instantly fell in love and purchased DropTask PRO for our department.school-ext

We now use DropTask to keep track of all of the daily and monthly tasks we need to get done. For example, we have a project called ‘Newsletter’ and we create a task for each topic that will feature in the newsletter on a specified month of the year.

“After trialing the free version of DropTask with my colleagues, we instantly fell in love…”

We also use the daily summary email DropTask sends out and each morning we are reminded of what tasks we need to work on next, and what’s coming up on the horizon – meaning no tasks are forgotten.

school-newsletter

“We now use DropTask to keep track of all of the daily and monthly tasks we need to get done.”

Using DropTask, we have successfully managed and completed the hiring process of 8 new coaches for the school. I effortlessly invited all of the colleagues from my department to the project, where I had created every task that needed to be completed and the deadlines for each one. Using drag and drop, I was able to delegate tasks to team members, and with the ability to add subtasks, it meant all aspects of a task were covered – from signing the contracts for the new coaches to printing the contracts out. I even took a day off, and with DropTask’s real-time collaboration, everyone in the department was able to see what had been done and what still had to be done, so there were no hold-ups in progressing with the project.

DropTask has allowed us to manage things that were normally done on paper (that often got lost in the shuffle), or tasks that were left in limbo because the employee took the day off. Now we can see the progress and know exactly what needs to get done.

“DropTask is leaps and bounds above a simple to-do list that has colors on it.”

My team really enjoy using DropTask and are constantly amazed at what new ideas the DropTask team are coming up with. I have downloaded the app on my smart phone so I can continually monitor, change, and add to tasks even when I’m out of the office. DropTask works great in all types of situations and I even use it for personal items at home – from paying monthly bills, to changing furnaces filters and even watering the plants.

We simply love the visuals of DropTask because you can instantly see where things are in relation to each other. It’s so easy to group common things together, and it allows you to follow the same process each time. When trying to organize and manage tasks, DropTask is leaps and bounds above a simple to-do list that has colors on it.”

 Get your team started today by signing up for free at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!