Tag Archives: DropTask Pro

Time Management Tips for a Productive Week (Part 2)

Time Management Tips

On Friday, we looked at how you could get started with the free version of DropTask to get the most out of the working week. So today, we’re going to explore some practical tips for the advanced functionality that you can expect from DropTask PRO. If you missed last week’s post, click here to take a look.


1. Make things manageableBreak down large tasks into manageable sections

Many of us procrastinate when faced with a large responsibilities as it can sometimes be a struggle to work out where to begin. When faced with a challenge such as this, it helps if we break tasks down into smaller, more manageable pieces.

Whitson Gordon, productivity and technology expert from LifeHacker claims : “Once you’ve got it down into quick, simple steps, you might find you just start doing the task right then and there. The hardest part is laying out what you actually have to do to get it done. By thinking about it, you’ve already accomplished half of the task.”

With DropTask PRO, you’re able to create ‘subtasks’ for each of your tasks. When subtasks are added, a segmented ring will appear around the outer edge, and this allows you to visually track the progress of your task as each section will light up when a subtask is ticked off. This feature can be very useful as you can see how far a task is from completion with just a single glance.


2. Maintain accountabilityAssign tasks to establish responsibility

Steve Jobs famously created an efficient working environment at Apple. He introduced a methodology called the Directly Responsible Individual, where he would assign every task to a specific person, so that the team knew who had the lead on everything that was being done within the business. This meant that someone was always accountable and employees knew who to turn to for each and every task.

When solving a complex issue, individual task assignment helps team members to identify that someone is driving the task forward, and it can act as a really great motivator too. With DropTask PRO, simply drag and drop a co-worker’s profile picture onto a task and test out Jobs’ DRI system for yourself.


3. Improve teamwork
Collaborate with your team members

Whether you are working as part of a small team or remotely collaborating with colleagues from around the world, keeping everything together can be a chore. With an abundance of apps for collaboration, file sharing and notes, keeping track of your workload can be time consuming.

With DropTask PRO, you can keep your files, conversations and tasks together in one place. Working with others in real-time enables the whole team to be aware of what is going on at any given time, and this not only saves time by reducing the number of status report meetings, but it also allows team members to identify how they could be collaborating more efficiently. For example, you might see that a colleague is working on something that you have done before, and perhaps you have expertise in that particular area that you could share.

Combining these steps with the tips discussed on Friday will get you well on your way to a more productive and time-efficient way of working. Take the challenge and try implementing these tips this week – let us know how you get on in the comments below.

Get started by signing up to DropTask for free today.

Come together with DropTask PRO for teams

Here at DropTask HQ we understand how important teamwork is, and we know from our own experiences that problems can be solved much more quickly and efficiently when we work together instead of battling for a solution on our own.

That’s why for this week only we’re giving away an extra 2 MONTHS FREE for your whole team when you upgrade to ANY of our annual PRO team plans!*

Offer expires at midnight on 24th April 2015


Unlock your team’s potential

DropTask PRO opens the door to features that allow you to raise your game and reach the goals you’ve set for yourself and your team. You’ll be armed with the tools to successfully plan, manage and take action so you can streamline your workflow and keep everything in one place.

Engage

Unite your team and bring them together when you collaborate in real-time. With everyone working from the same page you can be sure that no one will be left in the dark and your whole team will know exactly what needs to be done.

Manage

Ensuring that your project runs smoothly and establishing accountability is a top priority.

So whether you’re assigning tasks to others or checking-in with a team member for an update; easily manage and track the overall progress of your project while remaining focused on your goals and the bigger picture.

Motivate

Gone are the days when managing and organizing to-dos was a chore!

DropTask’s use of color, shape and space adds an element of fun and enjoyment to the process for you and your team. With features such as cover images and project themes, PRO allows your team to interact with their projects thus making the way they work more intuitive and flexible than ever before.


CLAIM OUR SPECIAL OFFER – Get 2 months free when you subscribe to any annual PRO team plan, for this week only.*

* Offer valid on annual PRO Team subscriptions only and expires at midnight on 24th April 2015. Cannot be used in conjunction with any other offer.

Introducing DropTask’s Integration with Evernote!

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Capture your ideas and bring them to life using our brand NEW integration with Evernote!

Have you ever had a flash of inspiration or a sudden eureka moment but failed to act on it? Well our brand new integration will ensure those all-important moments are captured forever so you can make them a reality!

“I like this integration a lot. I particularly like being able to send my notes into DropTask. I love that you are making it possible for DropTask to be a hub for working information!”
– Dee Cloward, DropTask PRO user

DropTask’s sync with Evernote makes those great ideas become a reality

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Create, plan and do…

With so much going on in our personal and working lives, there’s always something to write about. Whether it’s writing up the coming week’s agenda, taking down the minutes from a meeting, or even choosing your next vacation; syncing DropTask with Evernote makes managing your notes easier and transforms them into finished projects!

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If you want to put a spring in your notes to start getting things done, it’s easy – simply add the ‘droptask’ tag to your note in Evernote. Your note will seamlessly sync with DropTask and will appear in your DropTask PRO inbox where it will wait for you until you’re ready to put it to action!


FEATURE FACT: When sending to DropTask, the name of your notes become the task title and the body of your notes become the task description.


Time to take note…droptask-evernote_

Tasks can often be lined up, just waiting to get actioned. But sometimes extra research, notes, and exploration is required before being able to tick them off. Well with our two-way integration whether it’s a small note you need to make or some lengthy research you need to compile, you can send existing tasks from DropTask into an Evernote notebook where you can make use of the extended workspace to write up everything related to your tasks.


FEATURE FACT: When viewing your tasks in Evernote, the task title will sync to become the name of your new note and the task description will appear in the body of the note.


Never miss a moment…

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DropTask’s integration with Evernote is available on the web as well as across our apps for iOS and Android. So whether you’re in the office, on your commute, or even out of town on vacation, be sure to enhance your productivity by capturing ideas in Evernote before you forget them so you can start completing your tasks in DropTask – wherever you are, whenever you like.

Follow your ideas from conception to completion when you integrate with Evernote!

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Don’t yet have a DropTask PRO account? Find out more here or contact a member of the team for more information at contact@droptask.com.

Stay on top of your resolutions with 15% off DropTask PRO – for a limited time only!

 Editor’s note: This offer has now expired and is no longer valid.

DropTask PRO 15% off

As we come to the end of January, we know that even with the best of intentions those resolutions you made back on January 1st can easily slip, but with the holidays over and the January blues fading, thinking about your goals and planning for the year ahead is as important as ever. With this in mind, we’d like to offer you a helping hand to ensure you stay on track…


 Upgrade today and get 15% off DropTask PRO for the first 12 months of your subscription!*

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With this exciting offer you can ensure that 2015 really is your year. Forget about letting those resolutions slip, with PRO you’ll be left with no choice but to progress towards your goals with efficiency and fun! PRO makes task management so effortless that sticking to your resolutions will be a breeze, and here are just a few ways we’ll help make 2015 your most successful year yet…

Fluid and Flexiblemanagement

When you’ve got big plans, it’s almost inevitable that things will not always go quite the way you imagined. Things often change, so to prevent any delays or setbacks in your projects you must be prepared for any alterations that may be required. With DropTask PRO, you’re able to edit any aspect of your project, at any time. Whether adding new tasks, changing the order in which you’re going to action them or altering deadlines, PRO’s flexibility allows you to see the big picture for just about anything. Plus, with DropTask available on multiple devices, you can edit your plans no matter where you are – you don’t even need to be online!

 Share the Load

task assignmentSometimes a helping hand is required to achieve our goals, that’s why DropTask PRO enables you to get all of the assistance you need. Take the pressure off and share your workload by inviting friends, family, or colleagues to your project. You’ll be able to delegate tasks as you see fit, and request updates when you need them with just the click of a button. Keep all of those important documents in one place by sharing them within DropTask, then discuss them with your team without ever leaving the app. With no restrictions on the amount of files you can upload or members you can invite, you’re free to get as little or as much help as you need.

See Progress

cover imagesWhen taking on a new project, motivation is key in order to get things done. Finding this motivation can be challenging, especially during the post New Year lull. With DropTask PRO, you’ll get the privilege of a complete visual overview of your progress, so you can really see what you’re getting done. Whenever you’re lacking motivation, a quick glance at your project and everything you’ve achieved so far should be enough to get you going again! If not, try using cover images and themes to personalize your project, making it more personal to you and thus motivating you even further.

 Manage the ‘Unmanageable’

dependenciesWhen we set ourselves goals, it can be easy to get overwhelmed. These plans can become much more manageable if we break down projects into smaller pieces. With DropTask PRO, you can use groups, tasks and subtasks to simplify your goals. You’ll be able to clearly see the order in which your tasks should be completed when you use task dependencies, and you can prioritize them by using urgency and importance labels. With a clear path to follow and a series of simple steps to take, starting a new project can feel much less intimidating when you go PRO.

So don’t miss out – get started today and save 15% on your subscription for the first 12 months!*redeem_now_btn

Offer available for a limited time only. 

*This discount applies to payments made during the first 12 months of your subscription only. Payments made after the first 12 months will be charged at the standard retail rate. This offer is available across all monthly and annual plans to new customers. Existing PRO customers may apply this discount when extending or upgrading to an annual plan.
 Editor’s note: This offer has now expired and is no longer valid.

Let it PRO, let it PRO, let it PRO…

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Claim your gift today…

Here at DropTask HQ we’re beginning to feel all festive. With Christmas just around the corner, trees are up, decorations are sparkling and presents are wrapped. We know you shouldn’t really open your presents before Christmas, but this year we’ve made an exception and we’re giving you an early Christmas gift which you can unwrap today…

When you upgrade to DropTask PRO and purchase any of our annual plans, you will receive 18 months of PRO for the price of 12 – that’s an incredible 6 months FREE! 

To redeem this offer simply hit the button below, sign up or log into your DropTask account, and purchase any of our annual PRO plans. Once purchased, we will automatically update your account and gift you with 6 months of DropTask PRO for free.

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Go PRO with your team in 2015

As Christmas and New Year draw closer, everyone’s in good spirits and the annual wind down for thteamworke holidays has begun.  Things are festive and joyful at this time of year, however, it can be hard work getting your team back on track after the Christmas break in January.

Don’t fear though, you can be sure to kick-start your productivity in the New Year and beyond by introducing your colleagues to DropTask PRO. With a whole host of productivity-boosting features, PRO will be the helping hand you need in 2015…

Unlimited_CollaborationCreate and Connect

With no restrictions on the number of projects you can create or the number of members within a project, PRO will allow you to connect with your colleagues – all in real-time!

 

Everything in one placeOne_Place

PRO allows you to keep everything related to your tasks in one organized and productive workspace. With the ability to attach files, create subtasks and request updates, managing your workload has never been easier.

Complete Control

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With a range of permission levels to choose from, you have the power to decide what your project members can see and do.

Be sure to take advantage and give your team the gift of powered up productivity this Christmas with 18 months of PRO for the price of 12!

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 Offer available until 31st December 2014.  

The Perfect Pairing – Part 2: Combine Creativity & Productivity

Dt & imm integrateWelcome to part two of ‘The Perfect Pairing’ where we take a closer look at our integration with iMindMap 7 Ultimate to bring you complete control when managing your ideas and planning your tasks.

In ‘The Perfect Pairing – Part 1’, we showed you how to apply a visual approach to thinking by developing a Mind Map full of ideas and possible solutions to your problems. Now you have these thoughts mapped out, it’s time to put them into action.

With a two-way integration you can easily transform free-flowing ideas from iMindMap 7 Ultimate into tasks that need to be actioned within DropTask PRO.  Easily manage your ideas from conception right through to completion in two seamlessly suited workspaces guaranteed to send productivity sky rocketing.

From iMindMap to DropTask

When exporting from iMindMap 7 Ultimate to DropTask, you have two options. You can either export a whole map which will convert into a project or just send over individual branches that will become actionable tasks.

Send individual ideas to DropTask

iMM send to DTIf you only wish to pursue a few ideas, select them in iMindMap to bring up the Branch Editor. By clicking the DropTask tab you can send the branch straight to DropTask where it will appear as a new task.

Send a whole Map to DropTask

If you’re ready for a real challenge, transform your entire map into a fully-fledged project by exporting it to DropTask. Main branches will be converted into groups and the descendent branches will become tasks.DT

Once your ideas are exported from iMindMap and converted into tasks, you can start getting things done. The visual and flexible design of DropTask makes keeping on top of things simple. Prioritize tasks and share the workload by assigning responsibilities to colleagues, and track progress as your project develops by viewing file attachments, adding comments and requesting updates, plus much more

From DropTask to iMindMap

iMM DTWhen working through tasks you may find that some ideas need further development before you can continue to make progress on them. With DropTask PRO, you can easily export your DropTask project back into iMindMap.

After the export, your project will appear as a Mind Map where groups become key branches and tasks become subsequent child branches. And for continuity, the colors that are applied in DropTask will correspond with the branches in iMindMap.

With these two brilliant visual tools integrating effortlessly with one another, you have double the opportunity to be creative, organized and productive – whether it be at work, college or home.

Seamlessly integrate your DropTask PRO projects with iMindMap 7 Ultimate today.

Coming Soon…

iMM8

With iMindMap 8 just around the corner, creative stimulation will be taken to another level with an all-new Brainstorming Mode, introducing a quick fire way to input ideas and images using sticky notes and pin boards.  Click here to find out more.

The Perfect Pairing – Part 2: Combine Creativity & Productivity

Dt & imm integrateWelcome to part two of ‘The Perfect Pairing’ where we take a closer look at our integration with iMindMap 7 Ultimate to bring you complete control when managing your ideas and planning your tasks.

In ‘The Perfect Pairing – Part 1’, we showed you how to apply a visual approach to thinking by developing a Mind Map full of ideas and possible solutions to your problems. Now you have these thoughts mapped out, it’s time to put them into action.

With a two-way integration you can easily transform free-flowing ideas from iMindMap 7 Ultimate into tasks that need to be actioned within DropTask PRO.  Easily manage your ideas from conception right through to completion in two seamlessly suited workspaces guaranteed to send productivity sky rocketing.

From iMindMap to DropTask

When exporting from iMindMap 7 Ultimate to DropTask, you have two options. You can either export a whole map which will convert into a project or just send over individual branches that will become actionable tasks.

Send individual ideas to DropTask

iMM send to DTIf you only wish to pursue a few ideas, select them in iMindMap to bring up the Branch Editor. By clicking the DropTask tab you can send the branch straight to DropTask where it will appear as a new task.

Send a whole Map to DropTask

If you’re ready for a real challenge, transform your entire map into a fully-fledged project by exporting it to DropTask. Main branches will be converted into groups and the descendent branches will become tasks.DT

Once your ideas are exported from iMindMap and converted into tasks, you can start getting things done. The visual and flexible design of DropTask makes keeping on top of things simple. Prioritize tasks and share the workload by assigning responsibilities to colleagues, and track progress as your project develops by viewing file attachments, adding comments and requesting updates, plus much more

From DropTask to iMindMap

iMM DTWhen working through tasks you may find that some ideas need further development before you can continue to make progress on them. With DropTask PRO, you can easily export your DropTask project back into iMindMap.

After the export, your project will appear as a Mind Map where groups become key branches and tasks become subsequent child branches. And for continuity, the colors that are applied in DropTask will correspond with the branches in iMindMap.

With these two brilliant visual tools integrating effortlessly with one another, you have double the opportunity to be creative, organized and productive – whether it be at work, college or home.

Seamlessly integrate your DropTask PRO projects with iMindMap 7 Ultimate today.

Coming Soon…

iMM8

With iMindMap 8 just around the corner, creative stimulation will be taken to another level with an all-new Brainstorming Mode, introducing a quick fire way to input ideas and images using sticky notes and pin boards.  Click here to find out more.

The Perfect Pairing – Part 1: Explore your Mind

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It’s the start of a new day and you’re looking for a burst of inspiration to solve those problems that have been playing on your mind. The first challenge to conquer is knowing where to begin. You need something to stimulate your mind so that you can not only generate ideas, but organize them too.

DropTask PRO’s integration with iMindMap 7 Ultimate enables you to apply a visual approach to thinking, mapping out your thoughts as you brainstorm, plan and organize – before using the ‘export to DropTask’ feature where you can put your ideas into action using DropTask.

Together, they provide the perfect visual solution so managing and organizing information has never been easier.

Back to the drawing board

With an incredible tool available at your fingertips, it’s time to start using it to encourage creative thinking and manage your ideas. Below are 5 simple steps to follow when using iMindMap so you can visualize your way to creative conceptions:

central idea1. Start with a central idea

This is the starting point of your Mind Map and represents the topic you are going to explore. It should be central to the page and you should use an image to represent the idea.

2. Add branches to your mapbranches

To get creative juices flowing you need to start adding branches from your central idea; these branches represent key themes. With a free flowing design, branches can be added and extended to accommodate new ideas and associations, meaning you are never restricted in your thoughts.

3. Add keywords

For each branch of your Mind Map include just one keyword. The use of a single keyword encourages you to explore the word and generate more associations. Keywords trigger connections in your brain and allow you to remember a larger quantity of information.

4. Colour code your branches

By using colour codes you can categorise, highlight and analyse information, identifying more connections which would not have previously been discovered.

images5. Include images in your map

Pictures are a very powerful aspect of creating a Mind Map – they say far more than words. Images are processed by the brain instantly and act as a visual stimuli to recall information. Images also act as a universal language to overcome any language barriers.

Now you’ve followed these five simple steps, generated a creative Mind Map and explored all corners of your mind, your ideas will be bursting at the seams.  Those problems you started out with are a thing of the past, there’s no stopping you now – the only way is forward! All you need to do is put those ideas into action so you can complete your goals.

With iMindMap 7 Ultimate you can convert your Mind Maps into projects and tasks by using the ‘export to DropTask’ feature. This way you can manage and organize your ideas from conception right through to completion.

Stay tuned for The Perfect Pairing – Part 2, to find out more about using DropTask PRO’s integration with iMindMap 7 Ultimate.

If you can’t wait for our next blog on DropTask’s integration with iMindMap 7 Ultimate, then click here to find out more!

COMING SOON…

iMM8

 

With iMindMap 8 just around the corner, creative stimulation will be taken to another level with an all-new Brainstorming Mode, introducing a quick fire way to input ideas and images using sticky notes and pin boards.  Click here to find out more.

Are you already using DropTask’s integration feature? Let us know your thoughts below.

Introducing DropTask PRO!

DropTask PRO

DropTask PRO – Unlock your potential

We’re very excited to finally cut the ribbon and unveil DropTask PRO – the new and advanced DropTask membership that gives you full access to some of the most productivity boosting, intuitive, and powerful set of features that are a sure fire way to kick start the year! 

We’ve kept things as simple and straightforward as always – so you won’t have much trouble when picking up all of the new features. Here’s a very quick glimpse at just some of what PRO can offer you and your team – And don’t forget, further details regarding features, pricing and discounts can be found here.

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Gain full access…
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That’s right – no limits, no restrictions. With a DropTask PRO account you can create an unlimited number of projects, invite an unlimited number of people, and create an unlimited number of tasks!

Remember, if you’re looking to upgrade several accounts at once, we can offer you great team discounts.

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Save some time…

savesometimeHaving to create new tasks identical to others can be a tedious task in itself, so the team have made it easier than ever for users to send tasks  immediately into other projects. Don’t even get us started on the all-new ‘exclusive to DropTask PRO’ project templates aswell!

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Shaping itself around you… 

We know how hectic your schedule can get – which is why DropTask PRO allows you to email in anything from a note to a gentle reminder to feed the cat with just a simple click of a button. Don’t worry about categorising it, just send it in and deal with it when you’re good and ready…

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Keep everything in one place…
Transparent file attachment

None of us are strangers to that moment when you go searching through your emails for a long lost photo or Monday’s meeting notes. This is why DropTask PRO is making it easier than ever to store everything in once place. Want to hear the best part? There’s no limit to the number of files you can upload – hurrah!

 

Want to learn more? Well those are just some of the features included in DropTask PRO…Get a full run through along with pricing here.

Already a DropTask PRO user? Share your thoughts below! 

DropTask PRO – Coming early 2014

As most of you know, we’ve been planning on releasing an advanced version of DropTask for some time now, with more features, more visuals, and further enriched functionality to support individuals and teams who are looking for a real boost in productivity – especially in the workplace.

It is for this reason, therefore, that we’re pleased to inform you about some of the exciting new changes ahead with our upcoming launch of DropTask PRO!

Here are just some of the new DropTask PRO features that are coming soon…

Project Themes

DID YOU KNOW THAT STUDIES SHOW THE USE OF COLOR INCREASES COMPREHENSION BY AS MUCH AS 73%?

DropTask PRO will feature brand new Project Themes!

From neon to business – the team have put together an array of visually captivating palettes that will be sure to catch your (and your colleague’s) eye.

DropTask Theme


DropTask Inbox

Allow DropTask to fit into your daily workflow by getting things out of your email and straight into your new DropTask Inbox.

Send all of your actionable tasks straight into an environment where they can be easily accessed, managed and completed with a click of a button.

Project Templates

All new Project Templates will allow you to save existing projects as they are, and duplicate them as many times as you want.

Alternatively, create several templates from scratch and reinvent the way you work.

Templates

Set Reminders

Forgot that you had a task to complete? Our all new reminder functionality will allow you to send time-specific reminders to yourself so you’re always on the ball and up to date with what needs to be done.

Copy & Move tasks between projects

Looking to duplicate some to-dos and move them into other projects? Copy all of your tasks and groups between projects for simple, straightforward and powerful project management.

DropTask PRO will be launching in early 2014 – Let us know what you think in the comments below!