In this day and age, we’re always ‘too busy’. If we’re not at our desks; we’re on an important business call, if our meeting gets postponed; we’re rearranging for another date, and if we’re on our break; we’re responding to emails. Why is it that everything’s so rushed?
If I said that the way to be more productive is by doing less, how many of you would believe me? According to Christine Carter, sociologist and happiness expert, we live in a ‘more is more’ culture. What we have is never enough, and we’re fighting a continuous battle with ourselves to wear ‘busyness’ as a badge of honor. But often, when we have less things to focus on and we’re more selective with our energy and time, we can take a step back to realize that doing more isn’t necessarily better.
The key to achieving more is working smarter not harder. See how DropTask can help you to project maximum productivity output below, without having to exert yourself.
Yes that’s right, you read correctly. Although many of us are under the false impression that multi-tasking enhances our productivity, it’s actually one of its killers. Anything from answering the phone to sending a marketing email; multi-tasking makes it difficult to return to the original task at hand. If you ever feel as though the pressure is mounting or that your workload has suddenly been taken up a notch, it’s probably because of the constant juggling and inability to find a way to cope when multiple deadlines are looming.
People often forget that when we have to engage in an important conversation or make a crucial decision like signing off on a project, we need to focus solely on that task to avoid any mistakes being made. If you’re easily distracted by miscellaneous tasks, you need to cut back on what’s being displayed in front of you. Collapse Categories so that work that doesn’t require your immediate attention is discreetly hidden away. With limited information on display, use the Effort attribute to enlarge the size of your task circle and the Importance icon to channel your focus and priorities. This will not only draw your attention to what you’re currently working on, but even in the scenario where you do get pulled away, you’ll be able to easily find your focus when you return.
We often make excuses to avoid tasks that require a lot of effort. The ‘I’ll do it tomorrow‘ excuse is a popular one in the workplace, but one that results in little productivity and missed deadlines. The tomorrow syndrome not only rejects opportunities, but results in a looming backlog of work. It goes without saying that sometimes we really are just too busy to begin new work, but when our excuses are being used more frequently than the tasks we complete, then something’s not quite right.
As we get wrapped up in our busy working day, it’s important to remember that unexpected tasks that get placed in front of us can be a chance for us to excel. The next time this occurs, instead of pushing the task to the bottom of the pile, take advantage of it. If your time is sparse, assign a Start and Due Date to the task for a time that best suits you. It may be that you will start it tomorrow, but the difference is that you will actually start it (instead of letting the opportunity pass by). With dates assigned to your task, your Calendar will automatically be updated, meaning that any work that you have scheduled will be slotted into your plan for the coming weeks. With a clear and concise roadmap of everything you need to do, you’ll be able to limit your distractions and remain on track to ensure you’re getting the most out of your working day.
Don’t: Leave things unfinished
Research shows that 80% of American employees feel as though companies are expecting too much work from too few people, with 70% of employees admitting to feeling as though they have to work overtime to finish their uncompleted tasks.
But when 75% of employees rate teamwork and collaboration as ‘very important’ in the workplace, why is it that we aren’t we taking advantage of the great benefits that come with working as part of a team? Instead of falling into the habit of leaving work unfinished, take a quick glance at the Team Calendar to see if there’s a colleague who has a spare moment to lend a hand. By working collaboratively and using the ‘at a glance’ indicators in the Project Browser, you can gain instant feedback on the project that you’re working on, such as what’s currently ‘in progress’ and what’s been completed – without the hassle of nagging for an update. As the saying goes, ‘two heads are better than one’, and once you’ve identified the issues that were previously stalling your project from moving into the next stage, you’ll be able to eliminate the knock-on effect that could’ve staggered your progress later down the line.
Which workplace habits are stalling your productivity? Let me know in the comments below.