Category Archives: Productivity

How to stay productive in the darker weather

DropTask productivity in dark weather

We all know the feeling this time of year; you look out of the window around 5 pm to find the winter darkness has already settled in for the evening. If you’re finding the dark weather is making you demotivated or less productive than usual, you’re not alone. With our days becoming shorter, darker and colder, it’s not uncommon to start to flag and feel tired earlier in the afternoon. It happens to the best of us – however, if you’re mindful of the effect the dark weather is having on you, you can take simple, effective steps to dig yourself out of a productivity slump.

So, if you’re feeling the winter blues starting to sink in, here’s how DropTask can help you tackle them head-on to help boost your mood and stay focused all season long.

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Boost your willpower with DropTask

Whether you’re trying to reach an important goal at work or stick to a new fitness regime – willpower is a must. While this is all well and good in theory, very few people find that willpower alone is enough to get them through to the end. Maybe you’ll get more work done initially, or stick to your fitness schedule for a few days – but then your willpower wains and you fall back into old habits. But worry not, it turns out there’s more to willpower than first thought. Numerous studies have found that willpower is something we can exhaust, but also something we can strengthen. Forcing yourself to focus on a task which is particularly hard or boring will send you into willpower depletion.

Getting willpower-savvy will enable you to strengthen your restraint, allowing you to get more done without running out of juice. So, if you’ve ever beat yourself up for falling off the wagon, you’ll be relieved to hear that there are multiple ways you can buckle your seatbelt and stay on board for the foreseeable future.

Strengthen your willpower organising work in canvas view

Smarter organization

You wouldn’t try to single-handedly tackle a team project, so why would you approach task management alone? Planning your work without any helpful tools is time-consuming and difficult to do consistently. Organization is key to boosting your motivation – did you know that decision making burns up large amounts of willpower fuel? Don’t burden yourself with the task of deciding which jobs to start and when. DropTask offers you peace of mind and alleviates you of your decision-making duty. By giving all your projects and tasks a home, you can rid yourself of that “am I forgetting something?” feeling. Canvas View offers a bird’s eye view of your workload – while progress bars offer instant visual confirmation of your work status. So, you can get your most challenging tasks done and dusted without lessening your willpower.

Use Planner to quickly rejig priorities for a willpower boost

Balance your day

Every job will require you to work on tasks which are difficult or mundane now and then. It’s how you handle these tasks which is key to boosting (or deflating) your willpower. Trying to push through even when you’re mentally exhausted – or – putting off the task altogether, are both common pitfalls in the workplace. Remember to think of your willpower as a muscle; regular exercise can strengthen it but overworking will lead to exhaustion. You can balance your day by completing your most challenging tasks in the morning when you’re at your most alert, leaving the more mechanical work for the sleepier afternoons. To create this order, you need to give structure to your priorities. DropTask’s Planner makes laying out your day simple with Now, Next and Soon boards. Simply filter the most pressing or challenging tasks onto the board and easily move tasks as you get through your workload – giving you the zen you need to keep up your willpower throughout the working day.

Discussions and due dates will make meeting deadlines easier than ever

Set realistic goals

Willpower is directly related to your motivation and outlook – when you feel positive and motivated your willpower is stronger. Everyone enjoys reaching their goals. When you complete a task in the correct timeframe you are left with a feeling of accomplishment. However, when you fail to make a deadline you’ll likely feel defeated. These outcomes can set the tone for future work, which is why it’s so important to stay optimistic in your approach to new tasks. The best way to achieve this is to set realistic goals and create a manageable stream of work. Avoid the temptation to overestimate how much you can get done in a day – and don’t forget that regular breaks are key to recharging your willpower. Use Due Dates in DropTask to set deadlines for each task, and collaborate with your team to make sure workload is shared equally for team projects. Discussions also allow you to talk about tasks in context, meaning less time is wasted drowning in your inbox. With less time spent planning, faffing and procrastinating you’re sure to give your willpower a reboot.  

Use DropTask to give your willpower the super-boost it needs. Sign up is FREE – start getting more done, today!

Something wonderful this way comes. 3 ways to tackle terrifying deadlines

DropTask Halloween Planning

Forget ghouls and ghosts – the real world offers far more fearsome challenges, from managing shifting priorities to feeling swamped by your monster-sized workload. However, at DropTask, we have brewed up something special for you. From organizing your tasks to adding reminders and notes for detail, take a fresh approach to your work and turn your project nightmares into a blissful dream.

There’s no need to feel spooked by your workload this Halloween. Here are 3 ways DropTask can help you fight those frightful deadlines.

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The Science of Productivity, and how you can use it

Staying productive is something that everybody strives for. Efficiency comes in ebbs and flows – some days we achieve a lot, others not so much. Like everything else in the world, there is a science to productivity. While general advice tends to be specific to each person, the facts don’t lie. Putting these scientifically-proven tips to use is guaranteed to give your productivity a boost. So, here are four ways you can use the science of productivity to boost your working abilities.

set work reminders in DropTask

Get started

I know what you’re thinking – “well, duh”, but studies have shown that being able to get started on a new task is actually one of the biggest hurdles to productivity. We often put off starting a project because our brain fixates on the hardest parts. Rather than seeing the work as a series of manageable chunks, we hone in on the most challenging parts and allow them to overwhelm us.

There are two key ways to combat this: one is to break work down into smaller, actionable tasks and the other way is to hold yourself accountable. Enter DropTask. In our digital age, a handwritten to-do list just isn’t going to cut it. DropTask allows you to breakdown your work in the way that suits you; create your project, input the tasks that make up the project and use checklists to break each task into stages. Working in this way will make getting started a million times easier. A psychologically backed theory, known as the Zeigarnik Effect, means we’re more likely to finish something once we’ve started it. This works even for the tasks which seem too hard to ever complete – making a start might just be the push you need to see it through to the end. To add an extra layer of accountability to the work you’ve begun, ensure you add Due Dates for tasks. You can also set reminders via DropTask, so you’re never taken by surprise by upcoming deadlines.

Boost your scientific productivity in planner on DropTask

Do what matters

You’ve probably heard the saying “first things first” – but, have you ever thought about what that actually means? While most of us come into work with a vague idea of what we’ll be working on, very few actually have their entire day planned out. Being productive isn’t about getting all your tasks done, it’s about completing the tasks which will help you reach your end goals. An illusion of busyness can often fool us into thinking we’re getting more done than we actually are. The reality is having a lot to do, isn’t the same as doing a lot.

In the office, it’s easy to fall into the trap of working in a reactionary manner. If someone mentions a job to you, you’ll start working on that just because it’s fresh in your mind, not because it’s actually your most pressing task. Sticking to your priorities will make your work timely and efficient, helping you stay on top of deadlines – regardless of what work lands on your desk in the meantime.

With DropTask, prioritization couldn’t be simpler. Use your DropTask Planner to filter your tasks onto Now, Next and Soon boards. When deadlines get bumped up or new tasks crop up, it’s easy to rejig your working priorities. A daily summary email from DropTask will also show you your day mapped out, so you can spend less time planning and more time doing.

urgency and importance ratings for work in DropTask

Build positive habits

Contrary to popular belief, consistently staying on task has little to do with willpower, and a lot to do with routine. Psychologists have suggested that willpower acts much like a muscle; the more we use it, the more it gets worn out. The upshot of this is, willpower alone isn’t enough to keep you productive. Instead, the most successful people create good working habits which help them to stay on task.

So, how do you start building a good work routine and stick to it? DropTask naturally lends itself to creating an easy to follow schedule. Having a central working hub where all your projects, tasks, and deadlines are stored will take the stress out of staying on top of your work. Add each new task into DropTask, set due dates, Urgency and Importance attributes to start practicing positive working habits in and out of the office. Using DropTask to structure your working day makes actually sticking to the tasks you have lined up far easier. Before you know it, DropTask will get you in the flow and you’ll never fall behind on upcoming tasks again.

Discuss work with others in DropTask

Focus your energy

Having focus can be more challenging than it sounds. When you have lots of tasks to complete, it’s often tempting to flit between them, as it wrongly gives the impression you’re achieving more overall. In actual fact, multitasking is the enemy of focused work. Providing your full attention to the one task you’re working on is essential to achieving the best results.

Being able to say no when you have too much on is crucial. When your team uses DropTask, task ownership is instantly clear. Forget misunderstandings – the avatars displayed for each task visually communicate who the task belongs to, and filters will show how many tasks they’ve been assigned. Discussions allow for quick enquiries into tasks and projects. Using the @ tag will alert your colleagues when you’ve mentioned them, keeping everyone in the loop. With fewer emails and demands, you’ll be able to focus on the work in front of you.

Become a productivity expert by employing these scientific techniques when working in DropTask. Sign up for FREE today!

3 productivity myths that are actually slowing you down

Beat these productivity myths with DropTask

Everyone wants to be their best, most effective self, especially at work. Discover the 3 myths you’ve probably been believing in the hope to be more productive. Spoiler alert! They’re actually slowing you down. It’s not too late. With a few adjustments to your working habits, and a little help from DropTask, you’ll uncover the secrets to getting more done, without doing any more work.

Myth 1: “Being busy means being productive”

In a world where everything is so fast-moving, we feel as though we need to be constantly doing something just to keep up with the pace. But, the idea of being ‘busy’ actually has more to do with overwhelm and chaos than it does with productivity. Look at it this way: the more organized and productive you are, the less ‘busy’ and overwhelmed you’ll probably feel.

That brings us onto another myth. Being productive doesn’t always mean getting everything done. Whatever the task, it’s almost inevitable that there will be hurdles to overcome whether it’s because real life presents unforeseen circumstances, or another unanticipated problem crops up. Giving yourself contingency time to manage the unexpected is essential. Be flexible and put things on pause when necessary.

Reshuffle priorities with DropTask

Try this: Since you can’t actually do everything at once, with DropTask’s My Planner, you can decide whether tasks need to be completed Now, Next or Soon, depending on urgency and priority. No one has an infinite number of hours in one day so being flexible is key. If you’re working something and a more urgent task pops up, don’t be afraid to reshuffle your priorities by pushing less pressing tasks into the Next and Soon columns. Not sure when you’ll be able to continue with a task? Hit the pause button on the task’s progress bar so both you and your team know the task is on hold.

Myth 2: “Multitasking is a good thing”

Not only is multitasking not a good thing, but according to recent scientific studies, there is no such thing as cognitive multitasking. Speaking on the phone, reading an email and writing a report all at the same time is counter-productive. That’s because all these tasks engage the same part of the brain so it’s not actually possible to action these simultaneously.

Delegate tasks with DropTask

Try this: Organize your workload. DropTask doesn’t encourage you to multitask (don’t forget, that’s not actually possible), but it does help you to recognize upcoming due dates and overlapping tasks so that you can prioritize your workload in the best way possible.

So, you’ve used your Planner to decide what needs to be done Now, Next and Soon. But, if too many things have become urgent, instead of trying to focus on too many things at once, ask for some help. Invite team members to your projects and delegate tasks to colleagues to reduce your workload. Simply click and drag your team member’s avatars to assign them to specific tasks.

Myth 3: “Keep powering through”

Whether you’re trying to power through a sick day, lunch break or a late night, it’s more than likely going to lead to mediocre results, that you’ll end up redoing anyway. Working for long periods without taking a break to recover can cause our brains to perceive the task as less important and we end up losing concentration. The early bird doesn’t always catch the worm, not when it’s burnt out. Flexible working hours allow you to work at the times when you know you perform at your best.

Update task progress with DropTask

Try this: Going to be out of the office? DropTask’s shared digital workspace means nothing gets missed. By attaching your files, updating progress percentages and adding notes to specific tasks, everything needed for that task will all be in one place. Whether or not you’re in the office, your whole team will always be kept in the loop, meaning your projects can continue at full power, even if you can’t. So, don’t hesitate in taking a break when you need to.

Watch your productivity skyrocket. Sign up to DropTask for FREE today and make simple improvements to your working habits with our myth-busting tips.

Why DropTask is the only task management app you need

DropTask Views

With so many task management apps on the market, it can be hard to sift through the noise and choose the right one for you. How many of you have found yourselves adjusting the way you work to suit an app you decided to give a try? We believe the best task management app is one that works in sync with your daily routine. DropTask adapts to you so you can organize your various tasks and projects with ease, in a clear and visual way.

Now is the perfect opportunity to de-clutter your phone and desktop. Say goodbye to separate tools for your email, calendar and notepad. With DropTask, you can combine all of these into one and freshen up the way you get things done. Take a look at these top reasons DropTask is the only task management app you need, and you’ll never look back.

DropTask Projects

Manage multiple projects & delegate tasks

Having a good system for managing your projects is vital to ensure they run smoothly and efficiently. Use DropTask to create multiple projects within one productive workspace – share and organize your tasks with others by adding your teammates to collaborative group projects, where you can organize your tasks in color-coded order. Have a project you’re working on individually? Create your own private project so you can keep track of the tasks you need to get done separately from your group projects.

When working collaboratively, it’s also important to delegate tasks effectively so your workload stays balanced. DropTask makes it easy to view and update the progress, importance and urgency of each task. Add any details you need to each one, from Due Dates and Reminders to Tags and Checklists, so your team can get an instant overview of what the task entails. Have a colleague away on holiday? Easily Assign multiple people to tasks so your projects can continue full steam ahead. Having the ability to clearly see who is working on what and communicate updates all within one workspace will keep you organized and in control.

DropTask Planner

Schedule your workload and manage priorities

One of the most important elements of task management is being able to organize your own time and understand your priorities. However, we all know how quickly tasks can change when something urgent crops up.

Tackle your workload and easily adjust shifting priorities with your DropTask Planner. Your Planner works across all projects at once, helping you keep your workload balanced and under control, wherever priorities may come from. A handy alternative to your calendar, your Planner is less governed by time and more focused on flexible and personal productivity. Within your Planner, you can categorize your tasks into ‘Now’, ‘Next’ or ‘Soon’, meaning you can easily rearrange your priorities and work on what matters most. Got an urgent piece of work you need to complete? Simply drag and drop your tasks across the three ‘Now’, ‘Next’ and ‘Soon’ columns, so you can clearly view your main priorities at a glance.

DropTask Congratulations

Clear communication with your team

Open communication with your team is vital to success. It not only helps your projects run smoothly but keep your colleagues focused and engaged. Maintain a seamless flow of communication within your projects using DropTask’s Discussions. It can be easy for people to get dropped out of conversation with email. Discussions take away the hassle of long-winded threads and keep conversations focused on the task at hand. Use discussions to add general comments, or use the ‘@’ symbol to mention specific friends or colleagues to update them on a task. Anyone tagged in a comment will receive an instant notification, so you can ensure you are all informed and working on the same page.

It’s true that happy, motivated teams are the ones that thrive and succeed. Brighten your colleagues’ day by congratulating them on a job well done. With the simple click of a button, you can sprinkle their completed tasks in a bright shower of celebratory confetti. DropTask’s Achievements also inform you when you hit major milestones, helping you to take notice of your successes and appreciate just how far you have come. All the more motivation to keep going!

Task management has never been easier with DropTask. Sign up for free today, or try DropTask for Business for unlimited projects and members.

The productive season – get things done this Fall with DropTask

become more productive this autumn

It’s the most wonderful time of the year – and, no, I don’t mean Christmas. A study by Harvard Business School has found that we become more productive in the autumn months. When the sun’s out to play, apparently, so are we. The grey weather improves our focus and ultimately makes us more efficient at work.

While you may be mourning the loss of summer, right now is a great time to maximize your work efforts and collaborate with your team. Here’s how you can make the most of the productive fall months (and some tips for staying cozy whilst doing so):  

cover images in droptask

Liven up your projects  

Your work doesn’t have to be dull just because the weather is. Inject some fun into your tasks by uploading Cover Images to DropTask. Adding aesthetic elements to your workload will make it more engaging, while visual cues allow you to identify projects in the blink of an eye.

If you’re using DropTask alone, inviting teammates is a great way to get your projects off the ground. A powerful tool of collaboration, DropTask works at its best with multiple users. Invite your colleagues and you’ll work at your best, too.  

Cozy tip: Forget summer salads, the temperature has dropped and everyone needs some comfort food to keep their energy up. Create a project in DropTask to organise an office baking competition –  a great way to start any working week.

use planner to tackle small and personal tasks

Tackle small tasks

Under the weight of a heavy workload, the niggly jobs can pass you by. While forgetting one small job might not be a big deal, forgetting ten can become an issue. Not all tasks have their home in a project. That’s why we created our Planner function, so everyone has space for their individual work.

Your Planner is for you, and you alone. Slot in standalone tasks to fit around your existing priorities and schedule work using Now, Next and Soon boards. Adapt your timetable to suit your most pressing jobs by assigning importance or urgency ratings to individual tasks. From rejigging your schedule, to unexpected incoming work, the Planner makes your life simpler.   

Cozy tip: When there’s a cold wind brewing outside, it’s important you keep your office comfortable. Numerous studies have found that we are at our most productive at around 71-72 degrees Fahrenheit.

use discussions to talk to your team

Connect the team

Colder weather doesn’t have to mean going into hibernation. With Halloween on the horizon, and festivities just ahead – fall and winter are great times for being social. And this goes for in the office, too. Keeping your team connected is easy when you collaborate with DropTask. 

Progress Percentages shows your team’s progress at a glance. Discussions allow you to talk about tasks in context, and with the right people using the @ tag. The addition of Checklists and Attachments make gaining task insights instantly accessible, leaving you more time for working.

Cozy tip: What we eat has an impact on our energy levels, state of mind and overall well-being. For Fall, we suggest a warming bowl of vegetable soup. Packed full of vitamins, this lunch is sure to make you feel both energized and snug.

remote working with DropTask

Work out of office

Whether it’s forbidding icy roads, or a pending home delivery – we all have to work remotely now and then. Bring the office to you by using DropTask.  With all your projects in one place, and instant task updates, staying in tune with your work has never been so easy. Even without WiFi, DropTask can be used on the go with your phone or iPad. DropTask Cloud will safely store your work, while the Sync Indicator will let you know your tasks have updated the next time you connect to the internet.

Cozy tip: Why not swap your morning coffee for a hot chocolate? The theobromine found in dark chocolate is reported to have energy boosting qualities, allowing you to enhance your focus in work. Plus, it’s far cozier than your usual caffeine buzz.

Want to keep your productivity up all year round? Sign up to DropTask for FREE and stay efficient whatever the weather.

4 Ways Small Businesses can Improve their Productivity

Being productive is important for any business. But, when your company is small, it’s even more crucial that you stay on top of your tasks. Being productive doesn’t just mean saving time. It brings a greater level of engagement in the office and a better work-life balance; efficiency matters to both the company and the individual. Good work gets done faster and employees have fewer late nights a week – a win-win for all.

Luckily for you, here at DropTask, we are something of an expert in the field of task management. So, to ensure your workplace is functioning at the highest possible level, we’ve come up with four key tips to increase office productivity:

make your SME productive with canvas view in DropTask

1) Less planning, more doing

Timescale is a key factor in boosting staff productivity. If you’ve ever had a to-do list that’s as long as your arm, you’ll know that inefficient planning can eat into the time spent actually doing the work. With DropTask’s Canvas View, firing out tasks is quick and easy. Add new tasks to your project in Canvas View with a speedy double-click and quickly populate your workspace with bubble-shaped to-dos.

Being able to respond to change quickly is a key characteristic of an innovative small business – DropTask offers you the flexibility to do this. Whether it’s a deadline which is bumped up or reordering tasks, DropTask’s Planner can adapt. Your Planner is your own personal workspace. It gives you the freedom to instantly schedule tasks Now, Next and Soon from any project, keep track of priorities and quickly rejig when needed.

be productive, manage your workload

2) Manage your workload

When a small business is managing a high volume of work, it can begin to feel overwhelming. There’s only so many times you can underline, circle or number your urgent tasks without losing sight of what’s really important. Workflow View is helpful for projects that move through logical stages, allowing you to see your tasks in linear lists. The simplicity of this visual tool makes processing workloads easier and helps to drive them forward. Team avatars provide instant clarity of task ownership, and Importance & Urgency flags draw your attention to where it’s needed the most.

work anytime, anywhere with DropTask

3) Work anytime, anywhere

Being out-of-office doesn’t have to mean being out of the loop. Good teamwork is crucial for smaller companies, but being physically in the same workspace isn’t always possible for modern teams. With DropTask for desktop, web, iPad, and phone you can rest assured you always have a central hub of collaboration. Real-time updates mean notifications will alert you when you’ve been assigned to a new task, or when changes have been made to an existing one. For managers, this means you can assign work remotely. Use task checklists and Progress bars to keep everyone up to date with the project.

improve your small team's communication with DropTask

4) Clearer communication

A clogged up email inbox is good for no one. It takes time to work through, requires superhuman levels of concentration and is often a symptom of micro-management. Discussions in DropTask have everything you need to keep communication brief and timely. Being able to add attachments means no more trawling through your inbox. Using Discussions in DropTask is guaranteed to save time, and ultimately boost productivity for small businesses.

Try DropTask’s productivity-boosting strategies to help your small business today – it’s FREE to join, sign up here.

A quick guide – Using DropTask’s new Planner for personal productivity

DropTask Planner

When you’re part of lots of collaborative projects, keeping your priorities in sync can be a challenge. You need a space to view all the tasks that lie ahead of you, so you can work through your responsibilities strategically – without letting anything slip. We designed your DropTask Planner with this in mind.

Work collaboratively, but in your own way

Your Planner is yours and yours alone. It is only visible to you and cannot be found by anyone else in your team. This makes it the perfect place for personal prioritization. As you are planning projects in Canvas or Workflow View, you can schedule your own tasks for Now, Next or Soon and find a copy of them in your Planner. Visual markers – that only you can see – are added to specific tasks in your projects, helping you to keep your own priorities in mind.

DropTask Planner Assigning Canvas

Give all your tasks one home

It’s unrealistic to think that all tasks come from projects. Some tasks just crop up, out of nowhere, and they need to get done. Your Planner allows you to create standalone tasks that can live outside of projects. They only exist in your Planner, and you can schedule them for Now, Next or Soon depending on how quickly they need to be completed. Introduce these standalone tasks and get them ticked off alongside your project tasks. Keeping all your to-dos in one place, no matter where they come from, will help to keep your priorities balanced and in sync.

DropTask Planner Creating Task

Work flexibly to your own deadlines

You’ll notice that your Planner is dateless. We’re giving you the freedom to set your own time parameters. Tasks on your Now board might need to be dealt with before lunchtime, but, for another DropTask Planner user, that same Now board may consist of tasks that are to be completed before the end of the week. It’s down to you and how you work best. And, as priorities shift and new tasks arise, you can rejig your Planner to reflect what’s now most important. In the modern world, you must be flexible in order to achieve. The ability to pivot and reassess your priorities is crucial, and DropTask’s Planner allows you to do just that.

How have you been using your new DropTask Planner? If you’re looking for some extra inspiration take a look at our full DropTask Planner tutorial here:

Try DropTask’s new Planner today to prioritize the personal tasks that will move your shared projects forward – with real world productivity. Sign up today for FREE.

Get things done – Now, Next or Soon – with DropTask’s new Planner

DropTask Planner

Powerful prioritization with your DropTask Planner

Even the best task management tools can’t help you to do everything at once. DropTask is for real-world productivity. And, we know, that to stay on top of your workload in the real world, you need to be a pro at prioritizing.

As tempting as they can feel, traditional to-do lists won’t cut it. Trying to fix down to-dos in a linear list will only end in disappointment. New tasks can crop up that need to take priority, and immediately your list is redundant. Pen scribbles, confusing arrows and wasted paper will get you nowhere. You need the flexibility to pivot and reorder your to-dos based on what’s happening around you.

DropTask is giving you a more realistic way to tackle your personal workload. Work across all projects, and use the new DropTask Planner to schedule your assigned tasks for Now, Next or Soon. These three simple boards are just for you to use, and they’re going to help you properly prioritize whatever you’ve got to get done. And, if things crop up, you’re free to shift your current tasks around and slot in those new to-dos – simple.

See the Planner in action – Watch our video here:

Get to know your new DropTask Planner

So, when you’re faced with a heavy workload, how do you decide on what’s a priority? In this blog, we’ll help you to assess the tasks that lie ahead of you and prioritize flexibly and effectively using the boards in your new DropTask Planner.

Now board DropTask Planner

Now

Keeping your goals in mind, consider if you should be working on a task right now, or if there are things to do before it. If you’re assigned to a task of urgent importance, then it belongs on your Now board. Be strict. Tasks on your Now board cannot be put off and need your immediate focus. You can define your own time-frame for your Planner. Tasks on your Now board may need to be completed this morning, today or by the end of the week. Anything that needs to be done after that time belongs on your Next or Soon boards.

Next board DropTask Planner

Next

On your Next board are the tasks that can wait for now, but will soon need to be tackled. These tasks might depend on you finishing the Now tasks that you’re currently working on. It’s important to consider dependencies while prioritizing your workload. For example, you may have “Book flights” on your Now board, but “Arrange airport transfer” on your Next. Once you’ve completed a Now task, turn your attention to a Next task by pulling it across to its neighbour board. This one-out-one-in cycle keeps your workload manageable and will get you into an effective rhythm of productivity.

Soon board DropTask Planner

Soon

Your Soon board is for those tasks that you need to do, soon. Sounds obvious, but this Soon board is a crucial part of your prioritization process. Soon tasks have enough importance to deserve a place in your planner, but they don’t need your attention right now. By giving them a space on your board, they’re not going to slip through the net. One day, your Soon tasks will become your Next tasks, and eventually, move their way through the framework until they are marked as complete from your Now board.

 

Once you’ve added tasks to any of your boards, you can reorder your task list to add an extra layer of prioritization, with the freedom to reshuffle at any time. When you’re working in a DropTask project, schedule your tasks for Now, Next or Soon from the sidebar to find them in your Planner. When you’re in your Planner, you can add any of your tasks from existing projects. Being able to work across tasks from any projects allows you to keep your individual priorities in sync, no matter where they’ve come from.

Did you know?

In your Planner, you can create tasks that stand outside of projects. We all have those odd, miscellaneous tasks that don’t quite fit into a particular project. But, these tasks still need a home. They can now live solely in your Planner, scheduled amongst your existing priorities and ready to be actioned. They are yours and yours alone, and will only be found in your Planner, which only you can see. If ever you need to, you can later assign these tasks to any of your projects from the task sidebar, and work collaboratively on them with teammates.

Try DropTask’s new Planner today to prioritize the tasks that will move your projects forward – with real world productivity. Sign up today for FREE.