Category Archives: Productivity

Why you need to use a task management app in 2018

The days where we would spend hours pondering the simple choice of using a pad of sticky notes or notepad are long gone. Now we’re spoiled for choice with task management apps offering us more than a pen and paper ever could. If you’re wondering what the fuss is all about with task management apps and how you may benefit from using one, then we’re here to give you the low down.

Task management apps help us to stay organized, work efficiently, hit deadlines and communicate with others. But why is 2018 the year to start using a task management app? Read on to discover how a tool like DropTask will help you to achieve a better work-life balance and hit your goals in 2018.

Plus, find out below why this year will be especially exciting for this task management tool…

Balance your work-life

Life can get hectic. If you’re struggling to achieve a healthy work-life balance, you’re not alone. To-do lists may start out effective, but can quickly become messy and outdated. It’s difficult to pool together every priority, from both work and home, without feeling overwhelmed. DropTask makes all of that stuff easy. With features such as a built-in Calendar, DropTask helps you balance all the things that are important to what you do and achieve.

DropTask gives you the option to create an unlimited amount of projects. For example, create a project called ‘Groceries,’ ‘KPI Report’ or even ‘Toby’s Schoolwork’. You can create a project for anything. DropTask’s workspace is infinite, which means no matter how many to-dos you’re currently juggling, they will always have a home.

Assessing priorities helps to identify where your time is best spent. By assigning deadlines to each of your tasks, they’ll automatically schedule in your calendar. Task management tools help us to prioritize and focus on what’s important. And, when the majority of us are trying to work full time, build a social life and work on our goals, we could all do with an app that enhances our organization.

Keep up to date – wherever you are

With more and more organizations allowing their teams to work remotely, it’s more important than ever to stay connected. Task management apps are ideal for remote workers. If you’re a remote worker, you’ll know that it’s not always laptop-on-deck chair type of working, you’ll know that maintaining communication is key. It takes a lot of planning for a remote team to work effectively together, and a task management app like DropTask can help.
DropTask streamlines team communication, ensuring you’re always in the loop and still feel a part of the office wherever you are. In the app, you’re able to Comment and Message team members, so there’s no need to worry about missing out on important information. Instant notifications within the app inform you of any new updates that have been made within any team project.

With remote working on the rise, it’s a fact that the way that teams are working together is dramatically changing. With advancements in technology allowing us to stay connected 24/7, we’re able to respond, like, share or comment from our chosen location. The same goes for projects in DropTask. With online and offline capabilities, you’re able to update the progress of shared projects with the tap of a button. Even when a project crosses the finish line, you’ll be able to share a sense of team accomplishment in knowing that you helped get the project across the finish line, together.

Track your goals

According to studies, 92% of people who set goals in the new year never actually achieve them. This shocking statistic proves now more than ever we need task management apps to help us track, manage and achieve our goals. That’s where DropTask comes in. DropTask provides you with a clean slate where you can jot down your goals and achieve them. Writing down your goals is important. Why? It motivates you to take action and enables you to see what you need to work towards.

By defining steps you need to take, you’ll be able to reach your goals at a faster pace. Assign yourself to your goal in DropTask by dragging and dropping your picture onto the vibrant circle. Once you’re assigned to it, it’s time to take action. When you get to work, slide the Progress Bar along to show you’re on the road to completion. This will give you a boost of motivation to keep on moving forward. A quick check of your DropTask Canvas will give you a clear overview of your progress and next steps, keeping you on track to achieve this year’s goals.

For us, 2018 is going to be an exciting year. Over the years, we’ve gained incredible insight into the way teams and individuals work all around the world. We know that the modern workplace is changing and we are ready to evolve with it. We’re looking forward to an exciting year of new feature releases that will help you work smarter than ever, wherever you are and whatever you do. We know you’re going to love them. Stay up to date with all of our plans for the year over on on social channels @droptask. You won’t want to miss a thing…

If you’re struggling to get things done, then make 2018 the year you start using DropTask. Enjoy a growing list of powerful features that enhance the way you get things done. DropTask will help you to work efficiently, streamline team collaboration and keep you on track to achieve your goals.

Sign up to our visual task management app, DropTask for FREE today.

DropTask’s guide to a prosperous 2018

To successfully kick off a productive new year, it’s important to set aside time to reflect on what we want to achieve and how we want to get there. Remember those goals from last year? Did you get all of the stuff done that you wanted to? Or, did you spend the first six months of the year struggling with priorities, unable to track progress and falling behind?

Dreaming up goals without efficient deadlines, zero urgency or forgetting to invite colleagues to lend a hand along the way will result in a lack of real progress. Make this year one to remember by ticking off those all important milestones and reaching your longstanding goals.

Use task management app DropTask to power up your productivity for the whole of this year. Take a look at our guide to a productive and prosperous 2018 below. Plus, get your hands on 1 year free of DropTask for Business in our exclusive offer.*

Don’t waste crucial time

As the saying goes, ‘new year, new start’. What better way to get started on your New Year’s resolutions than at the very beginning of January? Jot down your goals in a safe place like DropTask. Use the app’s blank Canvas to arrange your goals into corresponding Categories that help link similar themes with one another. By segmenting your goals into different categories, they’ll be grouped together and will look a lot less daunting to start on.

With your goals laid out in front of you, assign Start and Due Dates to them. Assign dates based on priorities and balance your workload throughout the year. Plus, when dates are fixed, they’ll be automatically scheduled in your Calendar to ensure that no goal is forgotten.

Target where your effort is going to

We all feel fired-up to get to work on our goals and resolutions at the start of the year. But, by the time February comes around, we can lose motivation and feel overwhelmed by the tasks ahead of us. Make sure you maintain motivation by working efficiently with colleagues. Ask for a helping hand by Assigning Tasks to individuals who have strengths in those areas. Delegating effectively allows you to target your energy and effort more efficiently. Work together to reach your goals faster and share a sense of achievement when you get there.

And if you’re looking for ways to give your team a little boost of motivation, use the Comments and Messaging feature to drop a colleague a thank you message to show that you’re grateful for their commitment.

Keep on track throughout the year

As you’re making progress on your goals, it’s vital that you have a clear view of everything that you’ve accomplished so far. Keep track each step of the way by updating the Progress Percentage Bar. A simple slide of the progress percentage bar will provide you with an at-a-glance understanding of what’s making progress and what needs more focus. Plus, this will act as a motivator as it clearly indicates the percentage that you’ve got left to go.

When you’ve finished working and are ready to celebrate your achievements, click the ‘tick’ button to transport your goal into the Completed Tasks View. This view is a great way to scan through your accomplishments. Arrange by day, week or month, and get an instant boost of motivation as it shows you how far you’ve come. You are sure to feel encouraged to continue smashing your remaining goals for 2018.

Achieve your goals today. Sign up to task management app DropTask for free.

What resolutions do you have for the new year? Let us know in the comments, we’d love to hear them.

What would you like to achieve next year?

With 2017 coming to a steady close, now is usually the time when we think about what we’ve achieved and what we didn’t throughout the past twelve months. Did you hit that end of year sales target? Did you finally get that long-awaited promotion? If the answer is no, then now is the time to think of the reasons why. Was it a case of, “I’ll start tomorrow”? Or, simply a fear of failure? Whatever the reason, DropTask can help to not make this a repeat occurrence.

For our last blog of 2017, we’ve rounded up our top 3 tips for how to step into 2018 with a positive and can-do attitude, to ensure that your goals stay your priority for the coming year. Take a look below to see how DropTask can help you achieve your goals early and make 2018 a year to remember.

Ask yourself what’s important? Then get to work

What would you like to achieve this year? Pour all of your goals and aspirations for the new year onto the interactive Canvas. We recommend starting a new, blank project to ensure that your goals are placed within a personal project. Title the project ‘My Goals for 2018’. This will allow you to solely focus on your tasks for the upcoming year, and keep all important information in one place.

When your goals have been added to the Canvas, group them together by using Categories and Assign yourself to them. That way you’ll create clear definition and hierarchy within your project, while at the same time knowing exactly what your main priorities are for the new year. Did you know that when you have a physical record of your goals, you’re more likely to achieve them? Dr. Gail Matthews, a psychology professor at the Dominican University California, studied the science behind goal setting. Matthews’ studies found that individuals are significantly more committed to reaching their goals when they’re recorded.

Create small milestones and start ticking them off

So, now that all of your goals have been turned into actionable tasks on the Canvas, it’s time to start breaking them down. The majority of your goals will be long-term endeavours. With this in mind, use Checklists to break each goal down into smaller milestones that you can start working towards. For example, a goal of yours may be called ‘Promotion’. Within this goal, checklist items may be ‘Complete employee handbook’, ‘Secure an excellent review’, and so on. Smaller milestones will help you to stay on track with your end goal.

Once you’ve started to make progress towards achieving your goal, use the Progress Percentage Bar to mark how far you’ve come. The visual indicator is shown on the outside of the task circle and will help you to view progress at a single glance, encouraging you to push forward to the next stage of your goal.

Keep yourself motivated to reach that end goal

We’ve all experienced that feeling of not having enough energy to see our goal through to the very end. In 2018, let’s make this a thing of the past. If you feel as though you’re not making progress, be sure to assign Due Dates to your goals. Believe it or not, having clear and tight deadlines encourage us to work harder by adding a little more urgency to tasks that we need to complete.

If you’re worried about your schedule for the new year, or any unexpected tasks that may pop-up, there’s no need to stress. DropTask’s built-in Calendar ensures that all tasks across all projects are prioritized in accordance to their start or due date. With deadlines assigned to your goal, you’ll be more motivated than ever to work towards deadlines, rather than letting them slip through the cracks like previous years.

With DropTask, you’ll have everything that you need to achieve your goals in the #NewYear. Do you have any goals that you have lined up for 2018? Let us know in the comments below!

How to create better workplace clarity

To be productive we need a clear path ahead of us. Clarity breeds productivity. Without it, priorities become confused, teams fall out of sync and, as a result, progress is slow. Crystal clear communication is key when it comes to meaningful collaboration. If your team are unsure of where they are going, it will take more time and resources to get them there.

With everyone on the same page, you will feel the benefit of increased productivity and a boost in workplace engagement, resulting in better task management skills. Outline tasks, deadlines and responsibilities in your DropTask for Business project to better define roles, sharpen workflows, and reach your goals quicker.

Stay in sync

Stay in sync

Teams need clarity if they are to work as a unit. Each team member needs to understand exactly what others need from them and what the next stages of a task are to be productive. Use Comments and Messages to update your team with changes in meeting times, alterations to tasks and anything else that could be seen as ambiguous. This way, you can prevent bottlenecks before they stall your project and ensure that everyone knows what’s expected of them on each task.

Be clear on progress

Be clear on progress

How many times have you had to chase a colleague for a progress update on a project? Every time you send an email or go over to a coworker’s desk, you’re losing time, productivity and clarity. The Progress Percentage Bar is a nifty feature that enables you to track your progress on a task in chunks of 5%, while also allowing your colleagues to see at a glance exactly how close the task is to completion. If they need further details, they can look at the corresponding Checklist for the task and see which items you have ticked off. This transparency saves you from having to constantly update or chase your colleagues about project progression, so you can work more efficiently as a team.

Know your priorities

Know your priorities

When you have lots of tasks on your plate, it can be easy to feel overwhelmed and not know where to begin. By using the Urgency and Importance icons, you are able to see which tasks you should focus on each day. If a task is marked as important and urgent, make these the first things you work on. Your workmates will also be able to see what your priorities are for the day. If they see you have lots of urgent and important tasks to do, they will know to give you time to focus on them.

Stay on track

Stay on track

It’s easy to get thrown off course in bustling workplaces full of confusion and distractions. If your boss asks you to complete a task, the specifics of when to start it and when it’s due can be unclear. However, if your boss sets a Start and Due Date for your tasks, everything becomes crystal clear. Daily Summary Emails cleverly use these dates to tell you what tasks you need to work on that day, plus which ones are due for today and tomorrow. You can also set your own Start and Due Dates to keep those around you informed of when you’re planning to begin and complete your tasks.

Work seamlessly together

Work seamlessly together

To work well together, a team must be able to share their workload and know the responsibilities of each individual. By Assigning Tasks to people, you create clarity by letting them know exactly what their role is within the team. Also, make a clear weekly plan for your projects, taking into account the workloads of your colleagues using the Team Calendar, a handy feature which shows everyone’s Assigned Tasks and deadlines and provides everyone with a clear work schedule.

Don’t suffer from confusion at work – download task management app DropTask for FREE today!

How DropTask caters for all productivity types

If there was one type of productivity, every workplace would have mastered it by now. In fact, understanding everyone’s individual approach to achieving success in the workplace can be a challenge, but it will help you get the most out of your team. Productivity expert, Carson Tate, believes there are 4 distinct approaches to personalizing our workload. Fortunately, DropTask serves for each of them. Each one has its own unique way of helping you to cope with workloads and tasks. Read on for top tips and best practices for task management that will help you become your best productive self, whichever style you relate to most.

The Prioritizer

The prioritizer works based on logic, which to them is rooted firmly in being realistic and foregrounding important tasks. This would be the type of individual to utilize Filters to quickly access the information they need in order to find the tasks labelled highly in Importance and Urgency. They would also benefit from the Daily Summary Email which would help them apply logic straight from the off with a handy morning summary of their tasks for the upcoming days. Prioritizers are analytic types and place a great deal of importance in acknowledging precisely how long tasks will take so they can manage their workload more accurately. The Progress Bar for tasks would be used frequently by the Prioritizer so that they can understand exactly where they stand on a task and adjust their bar accordingly.

The Planner

Similar to the Prioritizer in some respects, the Planner is focused more on organization, sequences and thorough planning, rather than prioritizing important workloads. Detailed, comprehensive but most significantly punctual, the Planner could feed off scheduling their workload in the Calendar to have a clear plan for the days, weeks or months ahead. Planners would make use of Checklists to gain greater insights into the details of a project, break larger tasks into smaller subtasks and subsequently achieve maximum productivity. Likewise, they would set timely Reminders and concise Start and Due Dates to ensure that deadlines never pass them by.

The Arranger

More of a team-player and natural communicator, the Arranger has their focus set on interacting with others to boost and support team morale, significantly improving team productivity and output. They could offer support and encourage team unity using the Comments and Messaging feature. Likely to be the one Inviting others to projects and tasks, the Arranger is all about seeing what others are up to so they can keep on the same page to ensure maximum productivity. Rather than using individual Calendars, the Arranger would keep a watchful eye on Team Calendars so that when a team member is mid-task, they can offer supportive words of wisdom.

The Visualizer

The project planner of the group. Their DropTask Canvas is likely to be exploding with ideas which to others might seem like an unworkable, jumbled up mess – but for them, it works. They’re an exceptionally holistic individual who is likely to be involved in Creating a Project for others to work off. Someone who thrives under pressure and would much rather negotiate multiple tasks at once rather than tick tasks off individually, the Visualizer is the type to take on tasks marked highly in Effort. Especially innovative and creative, the Visualizer could also have fun with Cover Images and add some visual stimulation to their Canvas to optimize productivity. A brain bursting with ideas, the Visualizer is likely to Attach numerous links and files to their tasks in search for new information and breakthroughs.

Whatever your productivity type, DropTask has an abundance of features that will help you tap into each of these different working styles. If you can begin to understand each individual type of productivity in your workplace, you can start to improve your team’s output and become a more productive environment.

Looking for a task management app to maximize your productivity style? Use DropTask and sign up for free today.

3 simple questions you need to ask yourself to boost your end-of-year marketing strategy

With 2018 looming, now is the time to squeeze the most out of 2017. Your marketing team need to use this busy period as one final push for sales. That means reviewing and improving your current strategy, and generating innovative approaches to increasing sales. With DropTask, you can boost sales through teamwork and the ability to generate ideas on one visual canvas. By asking yourself these 3 questions, you can achieve all your 2017 goals and enter 2018 right on track.

‘What’s working well?’

In order to boost end-of-year sales, you need to first analyze your marketing campaigns you’ve done over the course of this year. Glance over your current DropTask canvas and make informed decisions about which strategies to keep and which need freshening up. To do this, look over your Completed Tasks and assess your successes so far. A review of your completed tasks will help you spot where your strengths lie, and help you to distinguish between the types of tasks which you complete and the ones which remain untouched in your canvas.

There’s more to it than just finishing a task. You need to know what marketing methods lead to sales and greater brand awareness. Review which strategies were particularly successful and mark them with Tags labelled ‘successful’. That will save you a lot of time when it comes to Duplicating the tasks. That’s because by using these tags, you can Filter out the ‘successful’ tasks by tag, and duplicate them onto your current canvas. Doing this will give you a fresher workspace with only your most fruitful methods to start from.

‘Are we working efficiently?’

Towards the end of the year, fatigue kicks in and we begin to turn our attention towards the festive season. Don’t let that happen in your revitalized workspace. Make sure you set prompt Start and Due Dates and work towards your goals with scheduled deadlines. Organizing your time means you will be more productive later on. In turn, you might send more marketing emails, find more time to engage your customers or increase brand awareness on social media.

Likewise, are you working well as a team? In marketing, teamwork is imperative. On your canvas, remember to Assign Tasks to the relevant team members. By doing this, you’re sharing the workload and bringing in an array of new skills to a task. Take into account the skills of individual members of your team, and share the workload accordingly. With Assigned Tasks, you can also see who’s working on what, and make decisions about what sort of tasks a colleague might excel in. That way, you’ll bolster your team’s chances of not only getting things done, but getting them done well.

‘Are we being innovative?’

To keep generating sales, you need to keep being creative. Innovation is a key ingredient in business – just ask any successful leader or entrepreneur. DropTask Integrates with idea-generation software, iMindMap. Using a world-renowned technique for creating ideas, Mind Mapping, you can collect a bundle of new ideas for your end-of-year strategy. Be bold and try something new, and export all of your data into DropTask where it will be presented as a new project.

Keep thinking on your feet and include your colleagues in the process. Within your new canvas, add your team members and use the Comments and Messaging feature to mull over ideas and welcome new approaches to tasks. Do this and feel confident that you have explored every possible avenue. If you’re worried about your train of thought derailing, simply attach relevant web articles and notes to your tasks and gain one-click access to the significant documents.

There’s no need to fear end-of-year fatigue. By simply asking yourself and your team these 3 questions, you’ll give yourself a much-needed productivity boost to reach your sales goals heading into 2018.

Sign up for DropTask and refresh your end-of-year marketing strategy – it’s free!

Bolster team productivity with effective communication

They say that ‘the whole is greater than the sum of its parts’. It’s a phrase that bears fruit – particularly in the workplace. Being a successful team is not about personal achievement or competency, but how individuals work together to improve their output. Team communication is the secret to success. With features that support project collaboration, DropTask for Business lets you build relationships and keep everyone on the same page. But why is it so fundamental for teams to communicate well?

Assign Tasks

Collaboration

All good ideas should be shared. That’s why it’s so important to establish and set up supportive environments where ‘no idea is a bad idea’. DropTask allows you to Assign Tasks and share the workload. In doing so, you are welcoming fresh approaches to tasks and promoting a communicative workforce where team collaboration prevails.

Receive App and Email Notifications to keep up to date with your team’s progress so that you know when an assignee has completed a task and is ready to be assigned to a new one. Even if they haven’t finished their task, the Progress Percentage bar gives you insight into how close they are to completion, allowing you to plan ahead. Without having to chase people for progress updates, you can focus on your own work and avoid wasting any unnecessary time.

Comments and Messaging

Cohesiveness

Productivity doesn’t stem from rushing through tasks. To be productive, it’s vital to foster a cohesive working space where strong relationships are prioritized. Office environments tend not to lend themselves to close-knit teams. DropTask’s Comments and Messaging features mean you can keep up to date on tasks, update team members, and most importantly, share positive feedback. It’s surprising how a quick morale boost can spur you on to be more productive.

Building strong relationships is all about trust. To build trust, encourage your team to use Checklists to make their task progression transparent. For larger tasks that need to be broken down into bitesize chunks, Checklists provide the whole team with a useful overview of the task, how it will be approached and how far it is from completion. Because they are visible to everyone on your project, they act as a practical way to produce a connected and united environment.

Project Permissions

Efficiency

A team that communicates well is more efficient as it increases the chances of getting work done quickly and accurately. With that in mind, DropTask’s Team Calendar is a constant form of communication which allows your whole team to see everyone’s workload and stay synchronized through the progression of a project. With all tasks visible on the Team Calendar, it will be crystal clear who’s doing what and when.

Communication is pivotal in creating productive workforces. DropTask allows you to be more communicative and stay connected both verbally and non-verbally. In doing so, you create a productive team environment where no task is too intimidating.

Reap the rewards of being in a team and sign up for free with DropTask.

Get back on track with an end-of-summer project review

You’ve probably just enjoyed a summer of blissful vacations and time off spent with family and friends. As summer passes for another year, now is the time to catch-up, get back into your work routine and review the status of your projects. Assess your project’s objectives and set out goals to work more productively and see the rest of the year out successfully.

Conduct a project review with DropTask for Business to know where you presently stand. Ensure your projects are focused and planned well to achieve more this coming fall and winter.

Reflect on your progress

Reflect on Completed Tasks

Take a step back and focus on what you have achieved so far and spot if you have any outstanding tasks or projects. Review and evaluate your Completed Tasks to pinpoint areas for development. Take into consideration how you approached those compared to any tasks that have fallen behind. Perhaps tasks were not completed due to reasons beyond your control, or was it down to poor time management, lack of communication or resources? Now is a good time for honest reflection to get you back on track for the final few months of the year.

To gauge how many tasks are unfinished, use the Progress Percentage bar to see how far they are from completion, gain a greater understanding of what areas need improving and decide how to proceed with them.

Shift the deadwood

Project List View and new Canvas

You might have noticed your strategy going in different directions as the year has progressed. Priorities can change a lot over time. In your project review, pinpoint any stagnant projects in the Project List View and start to revive the ones you believe still remain relevant to your overall goals for the rest of the year. Dispose of the now-insignificant projects and start from scratch with fresh goals in mind on a new Canvas, which may well give you the necessary headspace to rethink your priorities.

See your changes in your Calendar, and if you’re part of a team, keep them up to date using the Team Calendar. With newly reviewed goals for the rest of the year, you and your team will benefit from having a revamped schedule and a clearer direction for your projects.

Plan to end the year successfully

Convert Task to a Category

Is someone struggling to complete a task on time or progressing too slowly on their own? Sometimes, a task that you thought was small and manageable escalates into something pivotal to your overall goals. Easily Convert a Task into a category and begin to section it into smaller, more manageable tasks. That way, it can be approached more realistically and improve the likelihood of the important things getting done.

Collaborative working brings the team together to reach their full productivity potential. Assign other team members to the larger tasks and reap the productive benefits of real-time team collaboration. Make changes that are instantly communicated to your team, speeding up the process and allowing you to work more efficiently.

Now you know where you stand with your projects and their associated tasks, you can begin to take action. Easily make adjustments and use DropTask’s full feature set for a productive end of year, be it setting more accurate deadlines, delegating more tasks or better juggling your priorities. Use DropTask to review the status of your ongoing projects and reignite your motivation for the rest of the year. With clear and refreshed goals, it is possible to make the end of the year your most productive yet.

Manage your tasks more efficiently and sign up today with DropTask – it’s free.

How to quit the harmful habit of multitasking for good

Many people see multitasking as an admirable skill, one that leads to success in the busy modern world. The truth is that multitasking is productivity’s biggest enemy. This ‘skill’ we strive to master is a hidden dagger sabotaging our efficiency.

A common misconception is that multitasking is the ability to perform more than one task at once. In fact, when we multitask, we actually flit between tasks, often completing them to a lower standard than we would have if we focused on one thing at a time. When we try to perform two or more cognitively complex tasks at once, such as replying to an email while apparently listening to someone in a meeting, we find that we’re more stressed and less productive. In short, multitasking is harmful to both our mental health and our careers.

So, why exactly is multitasking such a productivity killer? And how task management app DropTask help you fight the urge to multitask? Read on to find out the answer to these questions and more.

 

Save time on tasks

Save time on tasks

Despite popular belief, it actually takes us a lot longer to accomplish tasks when we multitask. John Medina, author of Brain Rules, reports that people whose work is interrupted take 50% longer to finish a task and make up to 50% more errors. This makes sense when you stop and think about it. Say you leave one task unfinished and run off to complete another, by the time you get back to your original task you will probably have lost track of your progress. This means you have to spend extra time getting settled back into the work at hand.

DropTask’s Checklist feature enables you to break tasks up into subtasks, allowing you to work methodically until the overall task is complete. Checking off quick, small checklist items helps you keep your motivation and momentum, making you less likely to become discouraged or distracted. If you eventually find yourself unable to complete more subtasks, for example if you need to take your lunch break or have a meeting to attend, you can still get a clear idea of how much work you’ve completed by glancing at the checklist overview visible on the task circle.

 

Fight fatigue

Fight fatigue

Multitasking is exhausting. Our brains are not built to cope with flitting from one complex task to the next in a short space of time. Instead, we need to properly focus and commit to completing one task before beginning another.

Keep your DropTask Calendar up to date with your tasks and deadlines so that you can manage both your workload and other people’s expectations of your time. With the Team Calendar, your colleagues will be able to instantly see when you’re busy and will be less likely to interrupt you during an important task. Start Dates and Due Dates allow you and your team to clearly see when you are planning to begin a task as well as which task is due next. You can then focus on completing tasks in order of priority instead of getting distracted by less urgent tasks and trying to multitask at the last minute.

 

Shield yourself from distractions

Shield yourself from distractions

Being reactive rather than proactive with your workload is incredibly unproductive. Gloria Mark, a professor at the University of California, found that when people are interrupted it typically takes 23 minutes and 15 seconds to return to their work, and most people will do two intervening tasks before going back to their original project. This switching leads to a buildup of stress.

One way to manage distractions is by Emailing Tasks into DropTask. When an important task does crop up unexpectedly, you can send it over to DropTask in an instant, ready for the next time you log in. The task is then off your mind, ready for you to deal with when you can. You can even set a Start Date on the task to show your colleagues when you’ll see to it.

Another way to deal with distractions and to power-up your task management is by prioritizing tasks. You can mark certain tasks as Important and Urgent and Collapse lower priority categories. This way, you’ll feel less overwhelmed and distracted at work – out of sight, out of mind! You can always expand collapsed categories and tasks again when you are ready to commit to something new.

 

Protect yourself from stress

Protect yourself from stress

Attempting to perform too many tasks at once can cause your stress and anxiety levels to soar, which in turn can lead to burnout and sick days at work. When the office environment is too fast-paced and encourages employees to multitask, morale is lowered and there may be a higher turnover, which could be costly to companies.

DropTask provides you with the tools to be productive at work as well as a complete overview of your projects, allowing you to work methodically at your own pace and pinpoint where you and your team are with tasks. The Progress Percentage bar displayed on the task circle allows you to see exactly how far you and your colleagues have come with your tasks, giving you that extra push to finish your great work. A clear overview of your progress, along with the ability to set Reminders to prompt you to take important action, obliterates the need for multitasking and ensures that you and your teammates are less anxious and less stressed at work.

Sign up to task management app DropTask for free today to kick your multitasking habit for good. Know someone who is a serial multitasker? Why not do them a favour and show them this blog? They’ll thank you for it later.

Maximizing your ‘Productivity Peak’ with DropTask

According to society, you’re either a morning person or you’re not. However, productivity is not that straightforward. Josh Davis, the author of ‘Two Awesome Hours’, believes you have a two-hour ‘Productivity Peak’ each day. But, how do you get the most out of your hours of peak productivity and make the most of those less productive periods? The task management app DropTask can help you to maximize your output when productivity does strike. Plus, it can trigger and maintain motivation for you and your team throughout all parts of the day. Here’s how…

Prepare for productivity to strike

Create a Project

If productivity can peak at any time, you need to be poised and ready to make the most of it. Davis’ idea is that there are two ‘best mental hours’ each day, so it’s essential to maximize your output during this period. To prepare effectively, start a DropTask project and create categories and tasks for all that you need to achieve on its canvas. Assign Start and Due Dates to tasks for a practical way to control your own workload, so that when productivity does strike you can beat those deadlines fastest approaching. In your project, Assign Tasks to team members. That way, your project’s workload is shared and when somebody’s productivity peaks, it is to the whole team’s advantage. Use the task Progress Sliders to keep your team up to date with your progress and to gain an overview of how the entire project is moving along. Using DropTask’s markers of Importance and Urgency, add clear visual cues to your project and give yourself an easy to digest overview of where your time and effort is best spent when productivity does hit.

Stay motivated with a collaborative team effort

Comments and Messaging

If everyone on your team has at least two hours of peak productivity, that’s a lot of hours filled with completed tasks and feelings of accomplishment within your team. The buzz of finishing a task or hitting key project milestones can become infectious, and you can spread this feeling using DropTask’s Comments and Messaging feature. Comments and Messaging on tasks enables you to give a friendly boost to team members with motivational comments and collaborative support, all of which help to promote a warm working environment where productivity can thrive. With a real-time, visual overview of your project, you can watch team tasks move from started to complete throughout the day. This clear project progress will spark a sense of shared productivity and achievement within your team, even when you’re not sat in the same office.

Break down larger tasks using Checklists

Checklists

The prospect of a big task requiring a lot of effort can be quite overwhelming. You might sit there fearing the enormity of the job at hand. Rather than freezing in panic, begin to break the task down into smaller chunks that can be more quickly and easily achieved. DropTask’s Checklists will break the task up into sub-tasks. With a breakdown of your task tasks, you can prioritise those requiring the most effort for times of peak productivity, and leave the less challenging sub-tasks for those not-so productive periods. Checklists help you to remain focused and motivated by quick wins, regardless of your productivity level at that time and track your progress every step of the way. With every sub-task ticked off, you’re one step closer to task completion.

Make time to clear some headspace

Team Calendars

Alongside those more strenuous tasks, use DropTask’s Calendar to schedule time for your physical health. Davis thinks that our physical health combines strongly with our mental health and if they suffer, so will our productivity. Have a go on the treadmill, take a lunch break, head outside for a stroll. While it may seem trivial when compared to the significance of your tasks, a change of environment will trigger new levels of productivity that you wouldn’t achieve otherwise. The adaptable nature of DropTask allows you to factor in these breaks when you need them most. We would suggest including them in between your most demanding to-dos to give yourself quick boosts throughout the day. The Team Calendar allows everyone to factor in these important breaks and your project progress will improve as a result.

DropTask gives you a real-time overview of your tasks, goals and team projects to set yourself up for greater success, so you can remain productive throughout the day. When your ‘Productivity Peak’ strikes, you will be ready to maximize your output and achieve more than ever.

Make the most of your productivity and sign up for free with DropTask.