Category Archives: Productivity

How DropTask caters for all productivity types

If there was one type of productivity, every workplace would have mastered it by now. In fact, understanding everyone’s individual approach to achieving success in the workplace can be a challenge, but it will help you get the most out of your team. Productivity expert, Carson Tate, believes there are 4 distinct approaches to personalizing our workload. Fortunately, DropTask serves for each of them. Each one has its own unique way of helping you to cope with workloads and tasks. Read on for top tips and best practices that will help you become your best productive self, whichever style you relate to most.

The Prioritizer

The prioritizer works based on logic, which to them is rooted firmly in being realistic and foregrounding important tasks. This would be the type of individual to utilize Filters to quickly access the information they need in order to find the tasks labelled highly in Importance and Urgency. They would also benefit from the Daily Summary Email which would help them apply logic straight from the off with a handy morning summary of their tasks for the upcoming days. Prioritizers are analytic types and place a great deal of importance in acknowledging precisely how long tasks will take so they can manage their workload more accurately. The Progress Bar for tasks would be used frequently by the Prioritizer so that they can understand exactly where they stand on a task and adjust their bar accordingly.

The Planner

Similar to the Prioritizer in some respects, the Planner is focused more on organization, sequences and thorough planning, rather than prioritizing important workloads. Detailed, comprehensive but most significantly punctual, the Planner could feed off scheduling their workload in the Calendar to have a clear plan for the days, weeks or months ahead. Planners would make use of Checklists to gain greater insights into the details of a project, break larger tasks into smaller subtasks and subsequently achieve maximum productivity. Likewise, they would set timely Reminders and concise Start and Due Dates to ensure that deadlines never pass them by.

The Arranger

More of a team-player and natural communicator, the Arranger has their focus set on interacting with others to boost and support team morale, significantly improving team productivity and output. They could offer support and encourage team unity using the Comments and Messaging feature. Likely to be the one Inviting others to projects and tasks, the Arranger is all about seeing what others are up to so they can keep on the same page to ensure maximum productivity. Rather than using individual Calendars, the Arranger would keep a watchful eye on Team Calendars so that when a team member is mid-task, they can offer supportive words of wisdom.

The Visualizer

The project planner of the group. Their DropTask Canvas is likely to be exploding with ideas which to others might seem like an unworkable, jumbled up mess – but for them, it works. They’re an exceptionally holistic individual who is likely to be involved in Creating a Project for others to work off. Someone who thrives under pressure and would much rather negotiate multiple tasks at once rather than tick tasks off individually, the Visualizer is the type to take on tasks marked highly in Effort. Especially innovative and creative, the Visualizer could also have fun with Cover Images and add some visual stimulation to their Canvas to optimize productivity. A brain bursting with ideas, the Visualizer is likely to Attach numerous links and files to their tasks in search for new information and breakthroughs.

Whatever your productivity type, DropTask has an abundance of features that will help you tap into each of these different working styles. If you can begin to understand each individual type of productivity in your workplace, you can start to improve your team’s output and become a more productive environment.

Maximize your productivity style and sign up to DropTask for free today.

3 simple questions you need to ask yourself to boost your end-of-year marketing strategy

With 2018 looming, now is the time to squeeze the most out of 2017. Your marketing team need to use this busy period as one final push for sales. That means reviewing and improving your current strategy, and generating innovative approaches to increasing sales. With DropTask, you can boost sales through teamwork and the ability to generate ideas on one visual canvas. By asking yourself these 3 questions, you can achieve all your 2017 goals and enter 2018 right on track.

‘What’s working well?’

In order to boost end-of-year sales, you need to first analyze your marketing campaigns you’ve done over the course of this year. Glance over your current DropTask canvas and make informed decisions about which strategies to keep and which need freshening up. To do this, look over your Completed Tasks and assess your successes so far. A review of your completed tasks will help you spot where your strengths lie, and help you to distinguish between the types of tasks which you complete and the ones which remain untouched in your canvas.

There’s more to it than just finishing a task. You need to know what marketing methods lead to sales and greater brand awareness. Review which strategies were particularly successful and mark them with Tags labelled ‘successful’. That will save you a lot of time when it comes to Duplicating the tasks. That’s because by using these tags, you can Filter out the ‘successful’ tasks by tag, and duplicate them onto your current canvas. Doing this will give you a fresher workspace with only your most fruitful methods to start from.

‘Are we working efficiently?’

Towards the end of the year, fatigue kicks in and we begin to turn our attention towards the festive season. Don’t let that happen in your revitalized workspace. Make sure you set prompt Start and Due Dates and work towards your goals with scheduled deadlines. Organizing your time means you will be more productive later on. In turn, you might send more marketing emails, find more time to engage your customers or increase brand awareness on social media.

Likewise, are you working well as a team? In marketing, teamwork is imperative. On your canvas, remember to Assign Tasks to the relevant team members. By doing this, you’re sharing the workload and bringing in an array of new skills to a task. Take into account the skills of individual members of your team, and share the workload accordingly. With Assigned Tasks, you can also see who’s working on what, and make decisions about what sort of tasks a colleague might excel in. That way, you’ll bolster your team’s chances of not only getting things done, but getting them done well.

‘Are we being innovative?’

To keep generating sales, you need to keep being creative. Innovation is a key ingredient in business – just ask any successful leader or entrepreneur. DropTask Integrates with idea-generation software, iMindMap. Using a world-renowned technique for creating ideas, Mind Mapping, you can collect a bundle of new ideas for your end-of-year strategy. Be bold and try something new, and export all of your data into DropTask where it will be presented as a new project.

Keep thinking on your feet and include your colleagues in the process. Within your new canvas, add your team members and use the Comments and Messaging feature to mull over ideas and welcome new approaches to tasks. Do this and feel confident that you have explored every possible avenue. If you’re worried about your train of thought derailing, simply attach relevant web articles and notes to your tasks and gain one-click access to the significant documents.

There’s no need to fear end-of-year fatigue. By simply asking yourself and your team these 3 questions, you’ll give yourself a much-needed productivity boost to reach your sales goals heading into 2018.

Sign up for DropTask and refresh your end-of-year marketing strategy – it’s free!

Bolster team productivity with effective communication

They say that ‘the whole is greater than the sum of its parts’. It’s a phrase that bears fruit – particularly in the workplace. Being a successful team is not about personal achievement or competency, but how individuals work together to improve their output. Team communication is the secret to success. With features that support project collaboration, DropTask for Business lets you build relationships and keep everyone on the same page. But why is it so fundamental for teams to communicate well?

Assign Tasks

Collaboration

All good ideas should be shared. That’s why it’s so important to establish and set up supportive environments where ‘no idea is a bad idea’. DropTask allows you to Assign Tasks and share the workload. In doing so, you are welcoming fresh approaches to tasks and promoting a communicative workforce where team collaboration prevails.

Receive App and Email Notifications to keep up to date with your team’s progress so that you know when an assignee has completed a task and is ready to be assigned to a new one. Even if they haven’t finished their task, the Progress Percentage bar gives you insight into how close they are to completion, allowing you to plan ahead. Without having to chase people for progress updates, you can focus on your own work and avoid wasting any unnecessary time.

Comments and Messaging

Cohesiveness

Productivity doesn’t stem from rushing through tasks. To be productive, it’s vital to foster a cohesive working space where strong relationships are prioritized. Office environments tend not to lend themselves to close-knit teams. DropTask’s Comments and Messaging features mean you can keep up to date on tasks, update team members, and most importantly, share positive feedback. It’s surprising how a quick morale boost can spur you on to be more productive.

Building strong relationships is all about trust. To build trust, encourage your team to use Checklists to make their task progression transparent. For larger tasks that need to be broken down into bitesize chunks, Checklists provide the whole team with a useful overview of the task, how it will be approached and how far it is from completion. Because they are visible to everyone on your project, they act as a practical way to produce a connected and united environment.

Project Permissions

Efficiency

A team that communicates well is more efficient as it increases the chances of getting work done quickly and accurately. With that in mind, DropTask’s Team Calendar is a constant form of communication which allows your whole team to see everyone’s workload and stay synchronized through the progression of a project. With all tasks visible on the Team Calendar, it will be crystal clear who’s doing what and when.

Communication is pivotal in creating productive workforces. DropTask allows you to be more communicative and stay connected both verbally and non-verbally. In doing so, you create a productive team environment where no task is too intimidating.

Reap the rewards of being in a team and sign up for free with DropTask.

Get back on track with an end-of-summer project review

You’ve probably just enjoyed a summer of blissful vacations and time off spent with family and friends. As summer passes for another year, now is the time to catch-up, get back into your work routine and review the status of your projects. Assess your project’s objectives and set out goals to work more productively and see the rest of the year out successfully.

Conduct a project review with DropTask for Business to know where you presently stand. Ensure your projects are focused and planned well to achieve more this coming fall and winter.

Reflect on your progress

Reflect on Completed Tasks

Take a step back and focus on what you have achieved so far and spot if you have any outstanding tasks or projects. Review and evaluate your Completed Tasks to pinpoint areas for development. Take into consideration how you approached those compared to any tasks that have fallen behind. Perhaps tasks were not completed due to reasons beyond your control, or was it down to poor time management, lack of communication or resources? Now is a good time for honest reflection to get you back on track for the final few months of the year.

To gauge how many tasks are unfinished, use the Progress Percentage bar to see how far they are from completion, gain a greater understanding of what areas need improving and decide how to proceed with them.

Shift the deadwood

Project List View and new Canvas

You might have noticed your strategy going in different directions as the year has progressed. Priorities can change a lot over time. In your project review, pinpoint any stagnant projects in the Project List View and start to revive the ones you believe still remain relevant to your overall goals for the rest of the year. Dispose of the now-insignificant projects and start from scratch with fresh goals in mind on a new Canvas, which may well give you the necessary headspace to rethink your priorities.

See your changes in your Calendar, and if you’re part of a team, keep them up to date using the Team Calendar. With newly reviewed goals for the rest of the year, you and your team will benefit from having a revamped schedule and a clearer direction for your projects.

Plan to end the year successfully

Convert Task to a Category

Is someone struggling to complete a task on time or progressing too slowly on their own? Sometimes, a task that you thought was small and manageable escalates into something pivotal to your overall goals. Easily Convert a Task into a category and begin to section it into smaller, more manageable tasks. That way, it can be approached more realistically and improve the likelihood of the important things getting done.

Collaborative working brings the team together to reach their full productivity potential. Assign other team members to the larger tasks and reap the productive benefits of real-time team collaboration. Make changes that are instantly communicated to your team, speeding up the process and allowing you to work more efficiently.

Now you know where you stand with your projects and their associated tasks, you can begin to take action. Easily make adjustments and use DropTask’s full feature set for a productive end of year, be it setting more accurate deadlines, delegating more tasks or better juggling your priorities. Use DropTask to review the status of your ongoing projects and reignite your motivation for the rest of the year. With clear and refreshed goals, it is possible to make the end of the year your most productive yet.

Manage your tasks more efficiently and sign up today with DropTask – it’s free.

How to quit the harmful habit of multitasking for good

Many people see multitasking as an admirable skill, one that leads to success in the busy modern world. The truth is that multitasking is productivity’s biggest enemy. This ‘skill’ we strive to master is a hidden dagger sabotaging our efficiency.

A common misconception is that multitasking is the ability to perform more than one task at once. In fact, when we multitask, we actually flit between tasks, often completing them to a lower standard than we would have if we focused on one thing at a time. When we try to perform two or more cognitively complex tasks at once, such as replying to an email while apparently listening to someone in a meeting, we find that we’re more stressed and less productive. In short, multitasking is harmful to both our mental health and our careers.

So, why exactly is multitasking such a productivity killer? And how can DropTask help you fight the urge to multitask? Read on to find out the answer to these questions and more.

 

Save time on tasks

Save time on tasks

Despite popular belief, it actually takes us a lot longer to accomplish anything when we multitask. John Medina, author of Brain Rules, reports that people whose work is interrupted take 50% longer to finish a task and make up to 50% more errors. This makes sense when you stop and think about it. Say you leave one task unfinished and run off to complete another, by the time you get back to your original task you will probably have lost track of your progress. This means you have to spend extra time getting settled back into the work at hand.

DropTask’s Checklist feature enables you to break tasks up into subtasks, allowing you to work methodically until the overall task is complete. Checking off quick, small checklist items helps you keep your motivation and momentum, making you less likely to become discouraged or distracted. If you eventually find yourself unable to complete more subtasks, for example if you need to take your lunch break or have a meeting to attend, you can still get a clear idea of how much work you’ve completed by glancing at the checklist overview visible on the task circle.

 

Fight fatigue

Fight fatigue

Multitasking is exhausting. Our brains are not built to cope with flitting from one complex task to the next in a short space of time. Instead, we need to properly focus and commit to completing one task before beginning another.

Keep your DropTask Calendar up to date with your tasks and deadlines so that you can manage both your workload and other people’s expectations of your time. With the Team Calendar, your colleagues will be able to instantly see when you’re busy and will be less likely to interrupt you during an important task. Start Dates and Due Dates allow you and your team to clearly see when you are planning to begin a task as well as which task is due next. You can then focus on completing tasks in order of priority instead of getting distracted by less urgent tasks and trying to multitask at the last minute.

 

Shield yourself from distractions

Shield yourself from distractions

Being reactive rather than proactive with your workload is incredibly unproductive. Gloria Mark, a professor at the University of California, found that when people are interrupted it typically takes 23 minutes and 15 seconds to return to their work, and most people will do two intervening tasks before going back to their original project. This switching leads to a buildup of stress.

One way to manage distractions is by Emailing Tasks into DropTask. When an important task does crop up unexpectedly, you can send it over to DropTask in an instant, ready for the next time you log in. The task is then off your mind, ready for you to deal with when you can. You can even set a Start Date on the task to show your colleagues when you’ll see to it.

Another way to deal with distractions is by prioritizing tasks. You can mark certain tasks as Important and Urgent and Collapse lower priority categories. This way, you’ll feel less overwhelmed and distracted at work – out of sight, out of mind! You can always expand collapsed categories again when you are ready to commit to something new.

 

Protect yourself from stress

Protect yourself from stress

Attempting to perform too many tasks at once can cause your stress and anxiety levels to soar, which in turn can lead to burnout and sick days at work. When the office environment is too fast-paced and encourages employees to multitask, morale is lowered and there may be a higher turnover, which could be costly to companies.

DropTask provides you with the tools to be productive at work as well as a complete overview of your projects, allowing you to work methodically at your own pace and pinpoint where you and your team are with tasks. The Progress Percentage bar displayed on the task circle allows you to see exactly how far you and your colleagues have come with your tasks, giving you that extra push to finish your great work. A clear overview of your progress, along with the ability to set Reminders to prompt you to take important action, obliterates the need for multitasking and ensures that you and your teammates are less anxious and less stressed at work.

Sign up to DropTask for free today to kick your multitasking habit for good. Know someone who is a serial multitasker? Why not do them a favour and show them this blog? They’ll thank you for it later.

Maximizing your ‘Productivity Peak’ with DropTask

According to society, you’re either a morning person or you’re not. However, productivity is not that straightforward. Josh Davis, the author of ‘Two Awesome Hours’, believes you have a two-hour ‘Productivity Peak’ each day. But, how do you get the most out of your hours of peak productivity and make the most of those less productive periods? DropTask can help you to maximize your output when productivity does strike. Plus, it can trigger and maintain motivation for you and your team throughout all parts of the day. Here’s how…

Prepare for productivity to strike

Create a Project

If productivity can peak at any time, you need to be poised and ready to make the most of it. Davis’ idea is that there are two ‘best mental hours’ each day, so it’s essential to maximize your output during this period. To prepare effectively, start a DropTask project and create categories and tasks for all that you need to achieve on its canvas. Set Start and Due Dates for a practical way to control your own workload, so that when productivity does strike you can beat those deadlines fastest approaching. In your project, Assign Tasks to team members. That way, your project’s workload is shared and when somebody’s productivity peaks, it is to the whole team’s advantage. Use the task Progress Sliders to keep your team up to date with your progress and to gain an overview of how the entire project is moving along. Using DropTask’s markers of Importance and Urgency, add clear visual cues to your project and give yourself an easy to digest overview of where your time and effort is best spent when productivity does hit.

Stay motivated with a collaborative team effort

Comments and Messaging

If everyone on your team has at least two hours of peak productivity, that’s a lot of hours filled with completed tasks and feelings of accomplishment within your team. The buzz of finishing a task or hitting key project milestones can become infectious, and you can spread this feeling using DropTask’s Comments and Messaging feature. Comments and Messaging enable you to give a friendly boost to team members with motivational comments and collaborative support, all of which help to promote a warm working environment where productivity can thrive. With a real-time, visual overview of your project, you can watch team to-dos move from started to complete throughout the day. This clear project progress will spark a sense of shared productivity and achievement within your team, even when you’re not sat in the same office.

Break down larger tasks using Checklists

Checklists

The prospect of a big task requiring a lot of effort can be quite overwhelming. You might sit there fearing the enormity of the job at hand. Rather than freezing in panic, begin to break the task down into smaller chunks that can be more quickly and easily achieved. DropTask’s Checklists will break the task up into sub-tasks. With a breakdown of your task to-dos, you can prioritise those requiring the most effort for times of peak productivity, and leave the less challenging sub-tasks for those not-so productive periods. Checklists help you to remain focused and motivated by quick wins, regardless of your productivity level at that time and track your progress every step of the way. With every sub-task ticked off, you’re one step closer to task completion.

Make time to clear some headspace

Team Calendars

Alongside those more strenuous tasks, use DropTask’s Calendar to schedule time for your physical health. Davis thinks that our physical health combines strongly with our mental health and if they suffer, so will our productivity. Have a go on the treadmill, take a lunch break, head outside for a stroll. While it may seem trivial when compared to the significance of your tasks, a change of environment will trigger new levels of productivity that you wouldn’t achieve otherwise. The adaptable nature of DropTask allows you to factor in these breaks when you need them most. We would suggest including them in between your most demanding to-dos to give yourself quick boosts throughout the day. The Team Calendar allows everyone to factor in these important breaks and your project progress will improve as a result.

DropTask gives you a real-time overview of your tasks, goals and team projects to set yourself up for greater success, so you can remain productive throughout the day. When your ‘Productivity Peak’ strikes, you will be ready to maximize your output and achieve more than ever.

Make the most of your productivity and sign up for free with DropTask.

Got deadlines? We’ve got it covered

When we plan to meet deadlines we imagine the best-case scenario; involving no hiccups or bumps along the way. But the reality is, deadlines often get missed and before you know it, you’re already two steps behind on next week’s work.

At DropTask, we want to eliminate the risk of missing important deadlines. We’ve made note of just some of the ways that DropTask can help you to plan, manage and achieve anything that you put your mind to. Don’t believe us? See for yourself below.

Plan thoroughly

Imagine this. You’ve just arrived at work and before you’ve even had a chance to sit down, your manager has unexpectedly thrown you a bundle of urgent deadlines to meet. Already juggling your current workload, the thought of adding more tasks into the mix, seems almost impossible. First things first – don’t panic. We suggest making each deadline a task in DropTask to make getting your head around your impending work that little bit easier. And the best thing about tasks? Creating them is simple.

    • Tasks are a great way to identify the steps you need to take. We suggest doing this so you know exactly what you need to work on. Click here to turn your deadlines into tasks.

Now you’ve made a visual note of everything you need to do, the next stage is making each task more desirable to tackle. Next up are Checklists:

  • Checklists allow you to break down the original tasks that you’ve created. For example, if one task is particularly tricky, you’ll be able to define the individual steps you’ll need to take to complete the overall task. This feature is a great way for you to limit the chances of overwhelm and let’s face it, we’ve all been there.

Ready to break it down? Learn more about Checklists here.

Manage accordingly

So now that you’ve jotted down your action steps for the coming weeks, it’s time to cement those deadlines in place. We suggest selecting a date before the actual deadline is due. Confused? Don’t worry, we’re here to give you the low-down.

Welcome to ‘self-imposed deadlines‘. If you’re unfamiliar with this method, self-imposed deadlines simply encourage you to work harder. By setting them days or even weeks before a deadline is due, you’ll give yourself extra time to perfect those finishing touches.

Set and manage these deadlines by assigning Due Dates to tasks. Once Due Dates have been set in place they’ll automatically be slotted into the built-in Calendar, carefully displaying your schedule for the coming weeks and months ahead, helping you to remain on track to meet all of those deadlines.

(Top tip: Want to rearrange a date? Simply drag and drop your task into its new date and let DropTask rejig your schedule accordingly.)

Achieve consistently

Last, but certainly not least, is achieve. You’ve planned your steps and created a personal Calendar, now all that’s left is to meet those deadlines.

From the very start of creating your tasks, to sliding the Progress bar to 100% complete; DropTask is there to help you work more efficiently towards reaching that end goal. With its unique capabilities helping to boost performance and maximize your potential, you’ll never miss a deadline again. Now, you’ll be able to keep track of everything (including the important details) all in one, organized workspace.

Never miss a deadline again with DropTask. Sign up today – it’s free.

Avoid speed bumps on the road to project completion

Within every type of project, whether you’re working alone or as part of a team, there are dependencies that effect how fast it progresses. And while completing all steps are vital in making a project a success, miscommunication between team members and being ill-informed of key information can impact accountability, and the execution of the overall project.

To avoid this from happening, we’ve made note of how to limit the possibility of project failure to ensure you always remain on an uphill cycle.

Establish everyone’s direction

While it’s important to work on the tasks that you’re Assigned to, stepping back to look at the bigger picture allows you to see previous actions that have been taken and the remaining tasks left to complete. But not being aware of your contribution towards the project’s overall completion can sometimes stall progress for other team members, and their ability to begin their own work. In DropTask use the Canvas view to envision the aim of the project and get that big picture view. With each step clearly defined as task circles, you’ll be able to gain a visual perspective of the entirety of the project, and identify which actions you need to take.

Another simple but highly effective way to ensure team members are informed of the impact their tasks have on other members’ work, is to encourage others to update one another on the Progress of their task. With a performance indicator displayed on the task circle, you’ll be able let others know how much longer the task will take. And if you’re still curious on the status of a task, drop the team member a direct Message to ensure you’re always informed of key developments within the project.

Avoid a pile-up

The definition of backlog is – ‘the accumulation of uncompleted work needing to be dealt with‘. Ring a bell? Perhaps it’s emails that need to be followed up, forms waiting to be filled in or feedback that needs reviewing, avoiding tasks that lack excitement are normally the ones that delay other work from starting.

Stopping and stalling a project is inevitable. However, if this is a frequent occurrence during all stages within your project, then it’s time for a change. Think about all of those instances you’ve wasted locating miscellaneous to-do’s and what you could have achieved if you’d kept everything together. It would be pretty great, right? With DropTask, there’s no need to worry about the misplacement of documents, dates or reminders of important actions that you need to take, because DropTask’s got it covered. Attach Files to tasks that you’ll need to recall, and assign Due Dates to ensure you’re aware of upcoming deadlines. And if this isn’t enough, add Reminders to prompt you on actions that you need to take (and ones that you’re likely to forget about). With everything you need in one convenient workspace, your projects will be completed more efficiently and effectively, without the backlog.

Buckle yourself in until the end

Without the willingness to help push the project towards the finish line, tasks will not be executed to a high standard, resulting in work needing to be revisited later down the line. In a 2014 survey conducted by Salary.com, 69% of employees admitted to wasting a substantial amount of time at work and letting urgent work slip to the bottom of the pile. Avoid this from happening by becoming more committed, and use your own initiative to utilize your time on something more productive.

Keep moving forward and begin by editing your workspace to indicate to others what you’re working on. Use Dependency arrows to draw links to connecting tasks together, so others (you too) will remain informed of the order of the tasks that you’re going to complete. With focused and visual order displayed within your project, it will give others a gentle nudge of the timescales of their upcoming work.

If you’re facing difficulty with an unusually large task, why not make use of Checklists to break the task down into separate actions. Plus, with the number of checklist items appearing on the task circle, your progress will be instantly visible for those within your project. An employee who is proactive with their time recognizes when responsibility is needed. Don’t be the weak link in the team. Take charge of your work and utilize the time you’ve been granted to increase your accountability, and to remain focused on producing consistent results.

To learn more, sign up for free at www.droptask.com/signup

 

Streamline your workflow and keep everything in one place

In the busyness of 21st century living, the amount of information that we absorb can often be overwhelming. We all have important documents that we can’t afford to lose, and with a safe place to keep that file and another folder to keep those important forms, even when we think we’re on top of our workload, things still get misplaced. When we’re trying our very best to stay afloat, we’re drowning in emails, messages from team members and updating client notes, all while jumping between different apps and devices, resulting in wasted time as well as frustration.

At DropTask, we’re on a mission to make it easy to stay on track. See just the few ways you can minimize the risk of losing important information below, and gain a central hub for ideas, notes and attachments while feeling at ease, knowing that everything you could ever need is in one place.





Connect seamlessly

We all have our go-to tools that we rely on to remind us of actions we need to take, and the truth is there are some tools we just can’t live without. But sometimes when we have so many applications that we have to update, it can become a chore in itself trying to locate specific information. Spare the worry of jumping between applications and instead, connect DropTask with the tools you use everyday. With a long list of Integrations on hand, you’ll be able to effortlessly intertwine DropTask with your favorite services. Now, you can sync your Google Calendar with DropTask to ensure you’re informed of all of life’s events, import notes from Evernote to turn them into actionable tasks and upload Google Drive files to your projects, giving you the flexibility to manage work and mark progress from wherever you are.





Manage without email

It’s hard to believe that at some point we went through our day-to-day lives without email. In 2014, over 100 billion emails were sent and received every day, so it’s no wonder that we spend most of our days chasing numerous email threads, resulting in low productivity and missed information. With a constant stream of instant notifications, many of us find it difficult to stay on top of our overflowing inbox. With these shocking statistics, business leaders, managers and team leaders are looking to limit the amount of time employees spend in their inboxes, with the aim of increasing employee productivity at work and to prevent wasted time.

I’m going to be bold – if your excuse is that the only way you can receive updates from team members and review the status of a project is via email, then you’re doing it all wrong. With DropTask, you’re be able to manage everything without the need for long and messy email threads. Simply Invite members into a project that you’d like to collaborate on and use your project as a workspace to hold, share and manage key information. If you need an update on the development of a task, step away from the inbox and use the ‘@’ symbol to mention the team member in a Message. Maintaining an effective flow of internal communication between team members will increase company coordination, as everyone will be informed of the common goal that they’re required to work towards, outside of their inbox.





Update from anywhere, at anytime

The way we use technology is dramatically changing while at home and at work. These days, you’ll find a laptop, a smartphone and a tablet at each one of our desks, and we often move between these devices in order to complete one activity after the next. However tech savvy this may seem, more often than not, each device holds different information and restricts us from creating a seamless workflow during our day. If your preferred way of working is using your phone on the commute, the interactive whiteboard for meetings, and the iPad for jotting down notes, then take advantage of DropTask’s portability to ensure you’re always prepared. Available on a wide range of devices with online and offline capabilities, you’ll be able to stay connected and up to date at all times.

Even if you alternate between a Mac in the morning and a Windows desktop in the afternoon, DropTask will provide you with a central hub to capture your notes and recall information at anytime, from any device, making the everyday ‘impossible‘ workload a total breeze.

Keep everything you need together in DropTask. Sign up for free today at www.droptask.com/signup.

Planning your week like an Entrepreneur

Entrepreneur week

When an entrepreneur takes the jump from employee to leader, it can be a challenge to assess main priorities for the week. If you consider yourself as an ‘entrepreneur’, or someone who likes to leverage opportunities, then you’ve probably had to take a few risks in your time. But sometimes, these risks come with obstacles that result from poor planning and lack of structure to our business model, which can have a severe impact on success rates.

Limit the risk of business failure with DropTask for Business, by following our top tips below.

MondayGenerate ideas and get inspired

Get Inspired

At the heart of any successful business is a great idea. Use your fuel at the beginning of the week to think of new ways to improve your business model, or better yet, create a new one. Use the inspiration you gained from the weekend to try something new, and brainstorm all of the possible avenues that you could explore by using the iMindMap 10 to DropTask integration. Develop your idea by thinking of its potential flaws, target market, required budget and what’s needed to make it standout from the crowd. Then, when you’re ready to get to work, transport it into DropTask to turn your idea into a reality. Brainstorming first thing on a Monday morning can have its perks; not only gearing you up for a productive few days ahead, but allowing you to explore new ways to enhance your innovative idea.

Tuesday Delegate your time

Set Reminders

No matter who you are and what you do, countless emails will still find their way to your inbox. Whether it’s an invitation for a networking event or a request to follow-up, these emails need to be answered if you want to connect and spread the word about your newest venture. Instead of spending countless hours buried in your inbox, delegate your time by setting Reminders to tasks, and receive prompts for specific times of the day to address unanswered emails. By separating your day into segments, you’ll be surprised by how much work you’ll get done. If an email requires more than just a response, Email Tasks In to turn it into something that you can action. With the email now embedded within your DropTask project and surrounded by other tasks, you’ll have a visual reminder of something that you need to do.

WednesdayPlan accordingly

Calendar view

As a leader of a business, an entrepreneur needs to be productive in order to set a precedent. To remain up to date with priorities and approaching deadlines, assign Start and Due Dates so you’re aware of what’s in the pipeline. The likelihood of a pitch being rearranged or a business meeting getting cancelled is inevitable. If this happens, simply rejig your schedule by dragging and dropping tasks or events into the newly scheduled date. With the built-in Calendar you have the flexibility to easily shift priorities so you can leverage every opportunity that comes your way.

ThursdayFocus

Importance flags

The danger of being an entrepreneur and living in a world where we have the ability to be on call 24/7 can defer us from getting valuable work done, meaning our important work remains untouched. Prioritize must-do tasks by assigning Importance Flags that will be instantly identifiable on your workspace. To avoid getting distracted by other intriguing work, focus your concentration by Collapsing Task Categories to hide work that doesn’t require your immediate attention. And if you do have a spare hour towards the end of the day to explore something new, expand your Collapsed Categories to reveal the tasks that you’ve been looking forward to getting stuck into – after all, you’ve worked hard all day.

FridayAssess your progress

Completed task

Whether you’re determining where you are now to where you thought you’d be, or, visualizing your goal for the next 5 years; assessing progress is essential to any entrepreneur’s development. Reflect on what you’ve accomplished by glancing at your Completed Tasks. This view will allow you to review trends and patterns to identify which months were more successful than others, and how much of it contributes to the particular activities you were carrying out. If tasks such as proposals or reports need a few adjustments before they’re ready to be pitched, simply transport them back into your project and make a Checklist to revisit specific areas that you need to develop in order to reach that desired end goal.

How do you use DropTask as a daily task manager? Let us know in the comments below!