Category Archives: Organize

Back to School made easy with DropTask

Back to School

If you’re preparing for the start of a brand new school term, DropTask can help you manage your priorities and prepare your work in time for when the bell rings. Whether you’re organizing homework deadlines, or planning your lessons for the week, DropTask will help you to stay on top of your goals for a stress-free school year.

To help you jump back into classroom life, take a look below for 3 ways you can set yourself up for success this semester. Before you know it, you’ll be armed with the knowledge and tools you need to make this semester your most productive yet.

DropTask Planner

Manage priorities with your DropTask Planner

With the DropTask Planner, you can schedule your tasks in three simple boards: Now, Next or Soon. Breaking your to-do list into smaller chunks is a much more effective way to prioritize your work, so you can stay focused on the tasks that are most important. We all know that priorities can shift and new deadlines can crop up last minute – make quick changes as priorities move around by simply dragging and dropping your tasks onto a different board, so you can take control of your workload.

These simple boards are only visible to you, giving you your own space to organize your thoughts and tasks in a way you can understand. Say goodbye to your traditional to-do list, and use the DropTask Planner for the flexibility and ease to re-order and manage your tasks as priorities might change around you.

Group Project

Use Projects to categorize your workload

DropTask’s Projects give focus to things that need to be done and allow you to categorize tasks and responsibilities into one productive workspace. Create your own private project to display your personal lesson plans or revision notes. Alternatively, invite students or classmates to a group project so you can easily work together on a project.

By creating a group project, you can further encourage teamwork and collaboration with discussions. Keeping your conversations and assignments together in one space will make it easier to work on your tasks as they develop, and maintain a seamless flow of communication with others. Easily send and receive comments and feedback by using the ‘@’ symbol within a specific task to mention your colleagues. When someone mentions you in a comment, you will receive a notification within the app, so you won’t miss any activity.

Daily Email Summary

Stay on track with daily email summaries

Start your day on track and make sure nothing slips through the net. We’ll send you an email every morning to let you know which tasks you have to work on, as well as which ones are overdue, due today and due tomorrow. Within each task that you create, you can add due dates so we can send you these helpful reminders to ensure you’re always one step ahead of the game.

Want to add more to your tasks? When setting your due dates, you can also add extra details such as the level of importance, urgency and effort required for each task. There is also an adjustable progress bar, so you can specify exactly how far your task has left to completion.

Sign up for DropTask FREE today, and make this school year your most productive and efficient yet.

How people, like you, are using DropTask

We love to hear how individuals and teams are using DropTask. One of the best things about our tool is that it can be used by anyone and everyone, and hearing the unique ways that people – just like you – are using DropTask really makes our job worthwhile. We received the below case study from Pasquale Sciancalepore, a dedicated DropTask user who wanted to share how he uses our app to better manage his daily tasks, and the difference it has made on his day-to-day life:

“For many years, I was struggling to keep track of deadlines. They were either missed, pushed aside or simply forgotten about. I knew that I was in need of a solution to help stop this from happening. While on the lookout for a way to combat my inability to keep track, I stumbled upon DropTask. What I liked about DropTask was my ability to brainstorm, set priorities and deadlines, and monitor and manage tasks based on their importance to the project, all from one place.

Before DropTask, I was new to task management applications. I was aware that there were a lot of different tools on the market, but there was something different about DropTask. DropTask’s unique visuals and its ‘at a glance’ representation of tasks and how they can be managed really made the app stand out from the crowd. Now, all of my life passes through the DropTask streams. I use the tool on a personal level. If I receive an email that requires my action, I send it straight through to DropTask to ensure it doesn’t get lost within my inbox.

I have always been passionate about technology and creative solutions that help you live and work better, and I’m confident in saying that DropTask is one of these.”

DropTask can help anyone achieve more everyday. If you’ve got a story to share, we’d love to hear it. Drop us an email today at support@droptask.com for more information on becoming one of our case studies.

New to DropTask? Sign up here today for free.

Here’s what’s wrong with your to-do list

To-do lists can feel soul destroying. There are days where we can tick off all of our to-dos before lunch, but other days our to-do list grows, endlessly creeping further down the page. We’ve all been there. Even with the best laid plans, unexpected tasks can disrupt our attention for the majority of the day and that growing list becomes overwhelming. Without a clear path, your time lacks focus and it’s hard to know where to begin tackling that dreaded list, leaving our productivity to grind to a halt.

With DropTask, we’re letting you in on our top tips to improve your productivity and drive the tasks that lay ahead of you over the finish line. Make sense of your to-dos and tackle shifting priorities with DropTask. Read on to find out how:

What’s really important?
When we have a long list of tasks, it’s sometimes difficult to identify what’s urgent. In DropTask, use the Urgency Lists to sort all of your current tasks into an order of your priorities. In Urgency Lists, you can set tasks as Normal, Urgent and Very Urgent. This view gives you the ability to see your main priorities at a glance. Adjusting to unexpected changes becomes easy. By clicking and dragging your tasks around your workspace, you’ll effortlessly be able to rearrange as your priorities change. By pivoting when needed, your workload will never become outdated again. It really is that simple.

Get with the times
We’re all busy. But the key to getting through that to-do list is focus. If you’re working through your list without any deadlines, it’s time to make a change. Did you know, when a deadline is assigned to a task we’re more likely to action it? Assign Start and Due Dates to every task you create in DropTask. When dates are assigned, they also act as a visual reminder on your Canvas, so your time is spent wisely. By adding an element of time to your projects, you’ll find yourself able to squeeze extra hours of productivity out of every day.

Keep it simple with DropTask
When it comes to managing your to-do list, the key is to keep things simple. With DropTask, we pride ourselves on simplistic, visual task management that makes it easy for individuals and teams to achieve more. In a fast-paced world, we know how quickly regular lists and project plans can become outdated and redundant. That’s why we created DropTask. With a simple, central hub to manage your day, you can make instant updates, see who’s working on what, and check team schedules to ensure everyone is on track to achieve their goals. Use DropTask for a simple, stress-free route to success.

Keep your daily to-dos on track with DropTask. Sign up today for FREE.

3 tips for spring cleaning your workload

Now that Spring has sprung, the evenings are getting lighter and the temperature is heating up. While we welcome the change in seasons with open arms, it got the DropTask team thinking. What better time than the present to freshen up our workloads? This spring, use DropTask to dust the cobwebs off messy workloads. When our work environments are chaotic it restricts our ability to focus. It’s time for you to get organized, freshen up your to-dos and make sure you are on track to achieve your goals. Take a look below at how DropTask will help you spring into action.

Keep everything in one place
It’s long been believed that a messy desk is a sign of low productivity. Instead of using your desk as a space to hold documents, conversations and important notes, pour everything into DropTask. Create Tasks in a collaborative project for everything you need to get done. If you’re working with others, Assign Tasks to team members so that everyone knows who’s working on what. The great thing about DropTask is that you can Attach Files to your tasks. So the next time you’re responsible for an important document, simply upload it to DropTask so that you know exactly where it can be found. Documents are stored in the task which means they’re easily retrievable. Not only saving you time that you’d usually spend searching for documents but in return, making you more productive too.

Create a defined structure
Sometimes, when we don’t know the next steps to take in a project, things get stalled and fall behind schedule. And, while we miss these deadlines, we end up creating more work for ourselves. So that you and other team members are aware of the project cycle, drag and drop tasks in the Canvas on top of one another to create Task Dependencies. These visual arrows will help you define the order of steps you’re going to take in the project. With a clear view of the path you’re going to take, you’ll gain a big picture overview of the project and ensure nothing falls behind.

Remember to go the extra mile
Workloads can become messy when we don’t complete tasks to our maximum potential. How many tasks have you started, but not yet completed? Push yourself to go the extra mile every time you’re assigned a task, and ensure you get it across the finish line. Every step counts. Use the Progress Percentage Bar to indicate how far you’ve got left to go. Your progress will be visible on the task, so you’ll always be reminded of the work that’s left to complete. Want to hear the best part? When you complete a task, you’ll be prompted to give yourself a pat on the back with the new Congratulations animation. Plus, all of your Completed Tasks will contribute to your DropTask Achievements, so you’re always one step closer to your next productivity milestone, and you’ll gain an instant boost of motivation, too. So what’re you waiting for? Finish those ‘nearly there’ tasks and reap the rewards today!

With DropTask, say goodbye to messy workloads and hello to a refreshed workspace, powering up your productivity and helping you to get more stuff done. With these three tips, you’ll feel re-energized and be rearing to get to work this spring, your most productive season yet.

Use DropTask to organize your workload. Sign up today, it’s FREE!