Category Archives: Motivation

How to practice effective time management in work

time management hourglass

Time might be infinite, but it’s something we all wish we had a little more of. With only 24 hours in each day (and even less when we consider our working day), it can be easy to see our time as a limited hourglass, slipping away before we can grasp it. However, whilst we don’t have the power to slow time down, we do have the ability to manage the time we do have effectively, simply by allotting specific chunks of time to certain tasks.

The key to unlocking your most productive self at work is to consider when you feel most alert. Are you someone who feels brightest in the morning when you first get to the office, say at 8 or 9 am? Or does your energy boost during the afternoon hours? You may fall into one of these two categories, or perhaps even somewhere in the middle. Once you’ve narrowed down your most productive hours, managing your time effectively suddenly becomes a whole lot easier. And here’s how you can do it:

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The smart way to achieve your New Year goals

DropTask New Year Resolutions Goals

New Year’s resolutions – let’s face it, most of us make them. But, why is it so common for our motivation and good intentions to dwindle after a couple of weeks, falling back into our old habits before the winter snow has had a chance to thaw out? The biggest reason why our goals fail is simply because they are unrealistic or too broad. If your resolution is ‘to be more productive in 2019’, you will find it difficult to know where to start. However, by breaking this goal into smaller, more specific actions, such as ‘I will fit in an extra hour of work each day in January’, this will help you identify definitive actions that you are more likely to stick with in order to achieve your ultimate goal.

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4 reasons you should invite your friends to DropTask this Christmas

Uh-oh, you’ve done it again. The weeks have passed by in a festive blur and suddenly there’s a whole lot of Christmas gifts to find, and no time left to find them. But before you start mass buying fluffy socks and bath sets, we have another idea which might just be the most interesting and genuinely helpful present you’ll ever gift. Whether you have a friendly neighbor, creative colleague or hard-to-buy-for uncle, this gift can work for everyone and anyone.

So what is this magical all-encompassing gift, you ask? Well, you’ll likely be (un)surprised to hear that it’s DropTask. We know what you’re thinking, of course, we’d say that. But hear us out on this – we’ve put together 4 reasons why inviting your friends to DropTask is the perfect way to spread Christmas cheer:

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3 simple steps to end your 2018 with success

DropTask Project Management

When we think of goal setting, we tend to associate this with our New Year’s resolutions. However, why wait until January to make a start on your goals? With only a few short weeks left until 2019, now is the perfect time to consider what you want to achieve before the end of the year. Goal setting doesn’t have to be as daunting as it sounds. In fact, by breaking your goals down into smaller, actionable tasks, you’re more likely to accomplish them. A recent study by psychologist Gail Matthews showed that people who write down their goals were 33% more successful in achieving them than those who only formulated outcomes in their head.

By putting in the work now, you can reduce stress, keep on top of your projects and get your new year off to the best possible start. Here are 3 simple ways DropTask can help you commit to your goals, maximize your motivation, and end 2018 on a productive streak of success.

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How remote workers can stay productive & happy

DropTask is perfect for remote workers

With remote working comes freedom – and lots of it. Moving beyond the standard structure of a 9-5 office job means those who work remotely are empowered to choose their work time, location and can generally tailor their day to best fit their role. However, as with everything, there are some downsides. Without the motivation of a day-to-day routine or the support of a surrounding team, remote workers are more inclined to overwork and feel isolated whilst undertaking their daily duties. The good news is that when these issues are properly managed, working out of office looks to be the liberated future of work in our tech-enhanced world. Read on to discover the essential tips every remote worker should practice to stay connected, productive and healthy:

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How to stay productive in the darker weather

DropTask productivity in dark weather

We all know the feeling this time of year; you look out of the window around 5 pm to find the winter darkness has already settled in for the evening. If you’re finding the dark weather is making you demotivated or less productive than usual, you’re not alone. With our days becoming shorter, darker and colder, it’s not uncommon to start to flag and feel tired earlier in the afternoon. It happens to the best of us – however, if you’re mindful of the effect the dark weather is having on you, you can take simple, effective steps to dig yourself out of a productivity slump.

So, if you’re feeling the winter blues starting to sink in, here’s how DropTask can help you tackle them head-on to help boost your mood and stay focused all season long.

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Boost your willpower with DropTask

Whether you’re trying to reach an important goal at work or stick to a new fitness regime – willpower is a must. While this is all well and good in theory, very few people find that willpower alone is enough to get them through to the end. Maybe you’ll get more work done initially, or stick to your fitness schedule for a few days – but then your willpower wains and you fall back into old habits. But worry not, it turns out there’s more to willpower than first thought. Numerous studies have found that willpower is something we can exhaust, but also something we can strengthen. Forcing yourself to focus on a task which is particularly hard or boring will send you into willpower depletion.

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Something wonderful this way comes. 3 ways to tackle terrifying deadlines

DropTask Halloween Planning

Forget ghouls and ghosts – the real world offers far more fearsome challenges, from managing shifting priorities to feeling swamped by your monster-sized workload. However, at DropTask, we have brewed up something special for you. From organizing your tasks to adding reminders and notes for detail, take a fresh approach to your work and turn your project nightmares into a blissful dream.

There’s no need to feel spooked by your workload this Halloween. Here are 3 ways DropTask can help you fight those frightful deadlines.

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Managing a remote workforce with DropTask

Back to School

The way we work is changing. Companies are seeing rewards from a more flexible approach to working practices. Gone are the days when your talent pool was restricted to a reasonable commuting distance from your headquarters. Today, companies have opened themselves up to simply securing the best person for the job, regardless of their location or time zone.

However, with teams dispersed across various workspaces and geographical locations, remote working also has its challenges. But, with DropTask (and our top tips below), you’ll feel in control when managing your team of flexible workers.
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Why DropTask is the only task management app you need

DropTask Views

With so many task management apps on the market, it can be hard to sift through the noise and choose the right one for you. How many of you have found yourselves adjusting the way you work to suit an app you decided to give a try? We believe the best task management app is one that works in sync with your daily routine. DropTask adapts to you so you can organize your various tasks and projects with ease, in a clear and visual way.

Now is the perfect opportunity to de-clutter your phone and desktop. Say goodbye to separate tools for your email, calendar and notepad. With DropTask, you can combine all of these into one and freshen up the way you get things done. Take a look at these top reasons DropTask is the only task management app you need, and you’ll never look back.

DropTask Projects

Manage multiple projects & delegate tasks

Having a good system for managing your projects is vital to ensure they run smoothly and efficiently. Use DropTask to create multiple projects within one productive workspace – share and organize your tasks with others by adding your teammates to collaborative group projects, where you can organize your tasks in color-coded order. Have a project you’re working on individually? Create your own private project so you can keep track of the tasks you need to get done separately from your group projects.

When working collaboratively, it’s also important to delegate tasks effectively so your workload stays balanced. DropTask makes it easy to view and update the progress, importance and urgency of each task. Add any details you need to each one, from Due Dates and Reminders to Tags and Checklists, so your team can get an instant overview of what the task entails. Have a colleague away on holiday? Easily Assign multiple people to tasks so your projects can continue full steam ahead. Having the ability to clearly see who is working on what and communicate updates all within one workspace will keep you organized and in control.

DropTask Planner

Schedule your workload and manage priorities

One of the most important elements of task management is being able to organize your own time and understand your priorities. However, we all know how quickly tasks can change when something urgent crops up.

Tackle your workload and easily adjust shifting priorities with your DropTask Planner. Your Planner works across all projects at once, helping you keep your workload balanced and under control, wherever priorities may come from. A handy alternative to your calendar, your Planner is less governed by time and more focused on flexible and personal productivity. Within your Planner, you can categorize your tasks into ‘Now’, ‘Next’ or ‘Soon’, meaning you can easily rearrange your priorities and work on what matters most. Got an urgent piece of work you need to complete? Simply drag and drop your tasks across the three ‘Now’, ‘Next’ and ‘Soon’ columns, so you can clearly view your main priorities at a glance.

DropTask Congratulations

Clear communication with your team

Open communication with your team is vital to success. It not only helps your projects run smoothly but keep your colleagues focused and engaged. Maintain a seamless flow of communication within your projects using DropTask’s Discussions. It can be easy for people to get dropped out of conversation with email. Discussions take away the hassle of long-winded threads and keep conversations focused on the task at hand. Use discussions to add general comments, or use the ‘@’ symbol to mention specific friends or colleagues to update them on a task. Anyone tagged in a comment will receive an instant notification, so you can ensure you are all informed and working on the same page.

It’s true that happy, motivated teams are the ones that thrive and succeed. Brighten your colleagues’ day by congratulating them on a job well done. With the simple click of a button, you can sprinkle their completed tasks in a bright shower of celebratory confetti. DropTask’s Achievements also inform you when you hit major milestones, helping you to take notice of your successes and appreciate just how far you have come. All the more motivation to keep going!

Task management has never been easier with DropTask. Sign up for free today, or try DropTask for Business for unlimited projects and members.