Category Archives: Guest Post

Why important details never get missed for CRM team member, Katherine Flores

As a member of the Customer Relationship Management team for Telecommunications and Cyber Security company ‘VPNet Inc’, Katherine Flores was looking for a task management system that wasn’t ‘stiff’ or ‘boxy’, like others she’d tried. Going against workspace norms, Katherine moved away from the company’s traditional way of managing tasks, in the hopes of finding a tool that looked and worked in the way she wanted it to. Drawn to its visual nature, Katherine found DropTask’s intuitive way of managing tasks intriguing, and her and the rest of the team have been hooked ever since.



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‘While other applications I’ve worked with in the past give you never-ending lists, DropTask’s alternative way of displaying information provides me with an eye-catching view of all the work I need to complete. The app’s UI is a pretty big selling point and was something that I was drawn to right from the beginning, as DropTask allows me to break things down as far as I want to without losing the big picture overview. I can’t emphasize enough how simple the tool is to use. Whenever a new employee is added to the company, all I have to do is introduce them to the application and the rest is self-explanatory. You simply log in and can instantly begin updating your projects, it really is that straightforward.

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While working at ‘VPNet Inc.’, DropTask has kept me on top of all the roles I’ve ever had. One of the things I do on a daily basis are portabilities. This task requires transferring a client’s number from their current provider, to ours. This process has various steps that are always the same. To save time, I have created a Template Project called ‘Portabilities’ that includes various Categories (phases) the client will go through, and within these categories I have tasks that include all of the necessary steps to complete the port.

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If I’m at a step that requires an answer or document on behalf of the client, I set Reminders to follow-up if we haven’t received anything after a certain amount of days. With my self-proclaimed horrible memory, reminders are a necessity. If things seem to be at a stall, I can Invite Members to the project and Assign a sales representative to the task and have them follow-up with the client. In addition to this, if any forms are missing, I can Attach Files directly to the task for easy access for other members.

Our projects are completed in stages and this is done effortlessly with the use of DropTask, as we have everything we need in one place. Like most companies, various departments are involved in accomplishing an end goal. Being able to run all of these steps and procedures through DropTask is a huge advantage, specifically when it comes to communication. Without DropTask, one step can easily become a huge email thread that goes back and forth and by the end of it, no action has taken place. DropTask gives us a way to determine an owner for each action, a way to follow-up on this person and an easy way to view updates. Something that may have stalled for days – or even weeks, is now being completed in less than a week.

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DropTask has given me a much more visual platform with its simple and effective UI system, which I have failed to find in other competitor tools. Now, I can literally make my tasks disappear when they’re completed. There’s a much greater sense of accomplishment for me when I see my Completed Tasks just ‘poof’ away. I think a lot of people underestimate that effect. There’s so many more details and options for me to organize myself and prioritize my work. Details that may have been lost throughout are now visible and easily found within the Comments of a task. And as a team we’ve gained so much more valuable working time, as we’re no longer trying to contact employees to find out a piece of information, because now it’s simply found within the task. ‘

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

How full-stack marketer, Gerald Froehlich, created a simple and seamless workflow

Case Study GF Having worked in marketing for over 25 years, Gerald Froehlich was in search of a tool that could combine all of the different aspects of his work into one task management system. After trying out multiple project management and tasking tools during his lengthy career, Gerald’s approach was different to others in his sector. Searching for a tool that offered creativity, visualization, integration and a seamless flow, Gerald was relieved when he came across DropTask, as he had found an app that worked exactly in the way that he wanted it to.

‘As a Full-Stack Marketer and the Director of Froehlich Kreatives Marketing, I advise, accompany, and inspire entrepreneurs in marketing and communications. Having stood by essential keywords in marketing throughout the duration of my career, e.g. ‘understandable’, ‘ordered’ and ‘well structured’, I’d been unable to translate this method of planning into any task management tool that I’d come across. Even back in the mid-90’s when I first began transferring all of my project management approaches onto the computer (and I think you’ll agree, those times were tough), I always wanted my tasks to be displayed and managed in an intuitive and engaging way. And after trialing almost every task management tool on the market, my hopes of finding a tool that worked the way my mind did was slim, but I didn’t give up – and I’m so glad I didn’t. After a long road I came across DropTask, which provided me with a creative space and a clear way of managing key information in a way that worked for me.

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‘I gained a seamless workflow experience’


I use DropTask in a very simple way, as it’s so easy to use from the beginning right through until the project’s completion. As DropTask is used solely for my work needs, I’ve been able to say goodbye to wasteful hours spent buried in my inbox because I can manage all of my incoming and outgoing work in DropTask for Business. I do this by using the Emailing Tasks In feature (a really handy one if you’re constantly on the go). No matter where I am, whether that be on the bus, in the office, or at home, I can transport all of my emails into my DropTask account, and this is where they’ll turn into actionable tasks. When I then return to my DropTask, a Notification is there reminding me of the project that I transported my email into.

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I can do this whenever and wherever I am, via the iPad, iPhone and Desktop apps, as I know that my DropTask will automatically update while alternating between all of these devices. My usual routine is managing and sorting my tasks on the iPhone app, and when I return to the office I control the finer details such as Status, Progress and Due Dates, on my desktop computer.

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‘I’m proud to say I’m a DropTask aficionado’

I can fluently use DropTask while balancing countless errands, and I’ve found that one of the most useful features to help me is the Evernote Integration that comes with the Business account. This integration allows a highly powerful two-way sync that let’s me syncronize my notes made in Evernote into any of my DropTask projects. In practice, I use Evernote to take notes during meetings with my clients, and then sync with DropTask to view my workload and to reschedule any conflicting dates. The advantage DropTask has in favor of other tools is that it allows you to dive deeper into the tasks that are first displayed on the Canvas. Whether that be by syncing back to Evernote, opening Files, or ticking off Checklist items – I have all of my necessary items in one place, without the stress of managing huge amounts of data.

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‘The UI is pretty unbeatable’

As I am currently self-employed, I use DropTask to help plan and manage my workload, depending on my client’s personal needs. Even though I’m using DropTask for a single user purpose, I can see teams benefiting from the collaborative features available. With that being said, I do use DropTask for meetings with clients e.g. when screen-sharing. Whenever I bring up DropTask on an interactive screen, the audience are impressed by its truly stunning interface and way of turning mundane tasks into a visual masterpiece. It’s a fantastic way to present a crisp and clear visualization of the status of a project, and really is an excellent tool that makes visualizing task organization a stimulating and enjoyable experience.

Join teams and individuals just like Gerald, by signing up for free today at www.droptask.com/signup. Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

Managing nationwide projects with flexibility and focus

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Dr. Janet Mahoney, CEO of Arte Rehab; a company that provides quality patient care through a range of therapies within healthcare, was looking for a solution to manage the many aspects of her growing and dynamic business. Janet wanted a solution where employees could focus on accomplishing ongoing goals and would get the big picture overview of company-wide projects, and with DropTask she gained not only this, but the flexibility and visual organization to manage the workload of a large team within a nation-wide company.

“Arte Rehab operates in four different states, offers 3 lines of Business and has a wide range of consultants up and down the country. We have experienced significant growth since our 2013 inception and as a result of our expanding business, have hired a number of remote employees. Prior to finding DropTask, keeping track of everyone’s progress with shared tasks and ongoing projects became a challenge and I resorted to using an old school dry erase board to plan collaborative projects. This wasn’t a successful way to do things, and often lead to a messy board with an unclear structure on how we were going to progress forward with our next project.

This was the tipping point for me as I knew that I needed to find a solution that would fit the needs of the company and allow collaboration between a wide range of staff working within different locations. I needed us all to be on the same page with our current workload, within a system which allowed a seamless way of taking our projects from the initial stages of planning, to completion.
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The visual aspect of DropTask and the ability to organize my workload as task circles allowed me to reschedule and prioritize my workload in a simple way. I currently have the Business account, which further allows me to manage the massive process of Task Assignment within the team. In an instant, I’m able to click on tasks that are assigned to different team members and view their progress.
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The Checklist feature is one of the teams’ personal favorites to use. What we find most useful is that it breaks down larger tasks into several smaller tasks and ones which are a little less daunting to tackle. This feature is my go-to if I want to quickly glance over progress. I do this by viewing the task circle on the Canvas, which gives me a visual indicator of how long it will take until the larger task is completed – which I find is most efficient. It’s a great feature for managers to keep on track, and for employees to focus on getting their job done.
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Due to my busy schedule, I often need a prompt to direct my attention to a specific task that I need to complete. I assign Reminders to my tasks for a specific date and time for when I’d like an in-app Notification and email reminder sent to me. I find these really efficient as the Reminder Notification will remain in the app until I dismiss it, encouraging me to complete the task so I can get back to my work at hand.

Currently within DropTask I’m working on reviewing and updating our employee handbook, policies and procedures. This project is very time consuming and requires a massive team effort to review, rewrite and research the policies that our industry requires. For such an extensive project, this entails lots of job roles being assigned to a variety of different staff members in order for the project to remain on course to meet its deadline. In all of my projects and in this one in particular, I review the Status of each of the tasks that are assigned to my employees, and I do this on a daily basis. As Project admin, I have access to all of the Project’s minor details including: changing the permission levels of each project member, editing advanced Permission Settings and removing members from the project. I find this feature useful as I am in affect the owner of the project and as a result have complete control of any user’s accessibility to shared work.
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Our time management as an entire team has improved significantly with the help of DropTask. We now assign Start and Due Dates to all of our tasks. This not only encourages us to work harder, but we have found that it has allowed us to complete tasks much faster than ever before. For example, each member of the team has a unique Calendar that is based around the tasks that they’re assigned to. Before this, there was confusion surrounding dates and not knowing when deadlines were put in place.

As a doctor of physical therapy with more than 30 years experience, I have worked in acute care hospitals, co-founded a skilled nursing facility rehab management consulting company and written many articles to emphasize the need for industry change. And now I finally feel like I can manage all of these different aspects of my life within DropTask. I have everything that I need to accomplish my projects without any additional stress of knowing where my work is, as now it is all available within one superior task management tool which is DropTask.”

To learn more, sign up for free at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

From personal work to organizing data analysis, learn how Dolores Cloward tracks it all in DropTask

profile-doloresclowardWithin her organization at ‘SMART Recovery,’ Project Management Professional, Dolores Cloward, requires versatility. Working within a fast-growing international company dedicated to providing peer support for those with addiction issues means that priorities tend to shift between different projects quickly, and Dolores was looking to improve her overall productivity to get more done during her working day. During her search for a solution that would help her achieve this while also working collaboratively, Dolores found DropTask, which blew her away right from the very beginning.

‘Over the last few decades I have filled many roles at SMART. Within a company that’s fast growing, it’s all hands on deck, which means that all of my skills from my career come in to play and why it’s vital for me to be on top of my game at all times. I am instinctively drawn to visually appealing technology, and with DropTask thoughtfully designed in the way that it is, it lets me see the big picture overview of the entire project while also zooming in on minor details when needed. I find the design just beautiful, and so highly intuitive as it allows smooth, seamless and crisp movements which are appealing across all of its platforms.
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Before DropTask I was finding it difficult to keep on track of personal and work related projects as I had no central hub for all of my notes, ideas, and tasks that needed action. Now, I use DropTask as my primary planner and organizer for SMART work, while also managing my independent consulting and personal tasks. I do this by having separate projects for all aspects of my life that I need to keep track on, and within these separate projects I create individual tasks that are associated with them.

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When I first signed up I was impressed at the focus that DropTask has brought to providing truly useful integrations. Along with the iMindMap integration, I also use the Google Calendar integration, which I find is vital while in the process of reordering my schedule. I assign Start and Due Dates to my tasks in DropTask and transport them into my Google Calendar, as it’s a great way for me to filter down what I need to work on for the coming the week.

dolores-start-due-calI have combined my Calendar with DropTask to ensure that I have everything that I need in one space, as I can combine my tasks with other important appointments that I have already in my Google Calendar. If I need to rearrange meetings or scheduled plans suddenly change at the last minute, I can effortlessly drag and drop my tasks into a different date in the Calendar and they’ll be instantly updated in DropTask. It makes DropTask really useable with a highly satisfying visual interface that works.

DropTask doesn’t just look pretty, the actual user experience is flawless and I just love that in software. The different views that are available within the Business account kicks off a different area in my brain. The Canvas helps me to envision the overall picture of the project, then I switch to the List View as it helps me to hone in and organize my tasks according to the level of Urgency that they have assigned to them. When I switch between these views I gain perspective and insight into the minor details within larger projects.

Within the app currently, I’m working on a new podcast, organizing some data analysis, putting together a virtual community party, all while preparing for PR and marketing materials to go live in a March webinar. The March webinar is currently at the top of my to-do list, and for this task I’ve relied on the iMindMap integration within DropTask. With this two-way integration, I can brainstorm my ideas and then transport them into DropTask as they appear as visual task circles. The integration makes the initial stages of planning a project easy, intuitive and enjoyable, something that I’ve never experienced before with task management software.

To learn more, sign up for free at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

How DropTask helped ‘Storyminers’ to complete one of their most complex projects of 2016

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Mike Wittenstein runs one of the world’s first experience design firms, ‘Storyminers’. He and his teams have helped over 700 companies in 25 countries. Here’s how DropTask for Business has helped him.
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In his own workplace, Mike was fed up with a disorganized amount of messy papers that landed on his desk when new client work started. Reminders, tasks for others, copy points, strategy notes, and other ideas seemed to be floating everywhere. The proper communication of key actions to others sometimes slipped. Then, he stumbled across DropTask, which helped him to organize and track the company’s entire workload in one productive workspace.

One morning I found myself at my desk with several piles of papers over an inch thick, with each stack and page mixed up within a disorderly pile which was getting me down. I needed to convert all of the information on the pages into my new Business/Marketing Plan for the New Year, but I just couldn’t get the information to flow into the new picture of the way that I wanted things to work. The problem I had was that the picture was in my head, and no-one else could visually understand the way I wanted the company to progress forward.

Then I came across DropTask. As soon as I created my first project, I felt more in control. I had all of the tools that I needed to work quickly and think nimbly. DropTask comfortably shaped itself around my working needs, and its visual nature of displaying tasks as circles showed me that it was different from other tools on the market. No matter when or where my ideas came to me, I could instantly input them into DropTask and watch them come to life as the new business model took shape. The ability to nest categories within one another made it easy to share the relationship each idea had with others on my team and let me quickly assess where my time needed to be spent.

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We also use DropTask to plan new accounts. Typically, the work begins in the Canvas view where all of our tasks are displayed as engaging circles which are easily accessible by using the drag-and-drop feature. Initially, we use this view to code everyone’s ideas in real-time. If members are having a 1:1 conversation, they simply use the ‘@’ icon, which notifies one another that they’ve been mentioned in a comment. As a team, we view the entirety of the year’s project, including its minor details, by zooming in and out of the Canvas, giving us the bigger picture of who’s working on what and what is yet to be completed.

‘It feels like we’re all on the same page, because we literally are!’

We have planned one of 2016’s most complex projects in DropTask for Business, including one of our key workshops, the ‘Reason for Being’. This workshop is part of the work that we do to help our clients to understand, in one sentence, whom they serve and what their value is to their clients. It sounds easy but it’s really hard work. Now, thanks to DropTask, it’s faster and easier. Using DropTask has helped us reduce the time that it takes to work on these workshops by 50%. It adds much needed simplicity to the planning process and allows us to quickly add information to our projects without losing any detail – something that we frequently experienced when we were limited to voice notes.
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Seeing in real-time where each key thought lands on the Canvas for our new 2016 business model helped us to pull all loose ends together and form a strategy which the entire team was able to understand. There’s something special that happens when you connect your thoughts in your head and share them on screen; It not only creates a lasting association which makes it easier to remember what order you need to act upon tasks, it also helps improve everyone’s understanding of the connections between tasks.
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With the help of DropTask for Business, we now share all of our ideas in one creative space, communicate with one another, edit task progress and assign ownerships, all before transporting our finished Project into iMindMap, in preparation for our next meeting with our clients. Now, team members and I can share the same context about work because DropTask for Business simplifies the whole process of planning, managing, and getting projects across the finish line.

To learn more, sign up for free at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

Improving business processes & increasing effectiveness by 80% with DropTask

The Vestack Group of companies deliver a broad range of services and each company has their own goals, hierarchies and communication channels. With Group wide goals and provisions also in place, CEO Shaun Kennard, was in need of a solution to coordinate the multitude of activities.

Shaun Kennard - CEO, Vestack Group“As CEO, I faced the problem of keeping tabs on all of the key activities that were being undertaken within each company and the progress that was being made. Trying to communicate with others, as well as set, delegate, and action different tasks based on various topics and companies, became very challenging. Many tasks were emailed to others, but once sent, they were assumed to be delegated or done, and were not followed up with – which became a nightmare in itself.

“I was primarily looking for a balance between price, functionality and simplicity.”

Through some research, I came across DropTask. I did investigate a few other software options but I was primarily looking for a balance between price, functionality and simplicity. In the end I decided on DropTask. I received very good support from the team at DropTask, which I must admit made the decision even easier.

As with any new business tool or process, it did take a bit of time to change people’s attitudes and to get our staff using the software. The primary factor in getting our staff on board was buy-in from management; once they bought into the app we gradually moved more and more support functions into DropTask. We also offered basic training and support to all of our users, but with DropTask’s biggest advantage being that it is so visual and takes a simple approach, it is very easy to use.

HOW WE USE THE APP

Using DropTask within the team

Our method for using DropTask is easy; each company creates their own projects with the name of the company and the specified topic as the project title. Within the project, secondary topics are defined using groups; each group contains our tasks and everything that needs to be done.

Whether its meetings, financial feedback or risk management progress, many of our projects are continually updated and will never be completed. As they don’t have logical start or finish dates, DropTask is used as an ongoing tool for our tasks.

DropTask has been effective in seeing some projects through from inception to completion, such as event days. All stages of the project are managed in DropTask; from the initial planning and task allocation, to preparation and evaluation after the event has been held. We would also envisage using DropTask to manage the launch of a new product – from the inception stage right through until the final launch.

“Many of our projects are continually updated…DropTask is used as an ongoing tool for our tasks.”

DropTask is also used as a short and long term planner by each user. Consequently, their time management can be made much more effective by planning their day, listing the key tasks (as Subtasks) to their daily planner and then ensuring they focus on it. All team members are encouraged to use the app to its full potential. Not so much in terms of the different features, but thinking about our business processes and limiting the management thereof on DropTask only; thus not duplicating systems.Scheduling and managing meetings in DropTask

For example, in addition to meetings being scheduled through DropTask, we also have the app open during meetings, so interactions can be immediately recorded and actions created. As a result, we have moved away from diaries, agendas and minutes.

“I would argue that in respect of the matters we use DropTask for, we have increased our effectiveness by 80%.”

We have found that the functionality of DropTask is spot on; we’re not overloaded with unused icons and features and the visual simplicity reduces the busyness of projects and prevents data overload. Since using DropTask I would say there has been a 20% increase in each person’s productivity, and an even bigger influence on business effectiveness. By this, I mean the way that we deal with issues, delegate tasks, remind each other and ensure focus. Effectiveness will of course impact productivity, and I would argue that in respect of the matters we use DropTask for, we have increased our effectiveness by 80%.

We have been offered various alternative task management tool options, but with DropTask working the way it has, and with it also continually improving key functionality within the Group, I cannot see us moving to another solution.”

Improve your productivity and effectiveness by signing up for free today at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

Are you doing too much? How shared planning can save time & improve work processes

With team members each using different methods for managing workloads, and with no easy way to view all activities, Hamish More – Director of People & Capability for the New Zealand Fire Service, was after a more streamlined and collaborative solution that the whole team could use.Hamish More, Director of People & Capability for The New Zealand Fire Service

“Before DropTask, there was no consistent approach for planning and managing tasks within my department, and team members were all using various methods. There was a common complaint from our people of “we’re doing too much”, but with no clear overview of all activities, no-one could easily explain – or ‘see’ what was causing all of the busyness. To overcome this problem, I wanted to adopt a shared planning approach and so needed a tool which would give a visible indication of the number of activities we had under way, and allow for the whole team to contribute.

“DropTask appealed to me most because of its unique visual interface and the ability to ‘see’ relationships between tasks.”

While searching for apps and tools to help manage workloads, I looked at a few options, but DropTask appealed to me most because of its unique visual interface and the ability to ‘see’ relationships between tasks. I signed up for the free version of DropTask and within a matter of weeks a large number of the team were using DropTask PRO.The New Zealand Fire Service TeamDropTask is used on a daily basis by the team in a variety of ways – all of which are hugely valuable to us. I primarily use it to track reporting on projects, so I know which reports need approving. In one DropTask project, Cameron Hawke (Project Manager for our Service Resilience & Development Team), has set-up a sequence of groups – one for “drafting”, one for “ready to approve”, and one for “approved”, others also include “closed” and “rejected”. Applying a Kanban-like method of working, we manage the process by moving tasks between these groups. When a task hits the “ready to approve” stage, I’m assigned to that task and I instantly receive a notification (both within the app and via email) of my new task – I then have 5-days to either approve or reject the attached report for that task.

“…they had an “aha” moment when they saw the large visualization of our work.”

I also use DropTask to manage the team’s activities; the visual nature of the app allows me to get a good idea of the amount of work just by glancing at a project and seeing who is assigned to what. I’m then able to present and share this information with other colleagues to illustrate our workloads. If I need to delegate new tasks, or re-assign existing ones, then the drag and drop functionality of the app – which I love – makes it quick and easy to do so.

DropTask Project using iPad AppDropTask has surprised many people in the team; they had an “aha” moment when they saw the large visualization of our work, and started seeing where most of their time was being spent and why they were so busy. Now, by prioritizing our work in DropTask, we’re able to better utilize our time by focusing on what’s important, and spending less time on – or even putting on hold, low priority tasks.

“DropTask has helped introduce efficiencies and effectiveness.”

I would say that DropTask has helped introduce efficiencies and effectiveness around our reporting and has also given me a far better oversight of workloads and status. It has saved me a lot of time by helping to make our work processes much easier and faster.”

Collaborate with your team and see what DropTask can do for you by signing up for free today at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

From visualizing processes to presenting; DropTask is more than just a task management tool for Product Manager, Dieter Karrer.

Dieter Karrer has been part of the team at Swiss technical security company, Securiton, for over 13 years. With roles spanning from Head of Development, to his current position as Product Manager, Dieter was in need of a solution to help manage his daily to-dos and projects.

Dieter Karrer - Project Manager at Securiton“Before discovering DropTask, I would keep track of all of my notes and to-dos by drawing sketches. To replace this method, I was seeking a graphical solution which would help organize my to-dos, projects and notices. After spending quite some time researching many different tools and solutions, I stumbled across DropTask in an article online about helpful tools for productivity. My first impressions of the app was that I loved the graphical interface. As my previous method of organization was very graphical, the unique visuals of DropTask were the key selling point for me; DropTask is predestined for me.

“My first impressions of the app was that I loved the graphical interface.”

DropTask is used for my own personal organization and management, and together with my email client, it is the most important tool that I work with. I use it as a type of ticket tool, where I create new task circles for all of my daily to-dos.

Using DropTask to stay organized

“…together with my email client, it is the most important tool that I work with.”

I have found DropTask very easy and intuitive to use, and I love the fact I am able to get a dynamic graphical overview of my work. The ability to add attributes such as importance, effort and status to a task, provides a clear structure of what should be actioned next. I am even able to personalize my work by using my own pictures as visualizations on tasks.

In addition to managing daily to-dos, or a particular project or study that I may be working on, I also use the app to brainstorm ideas and envisage processes. I once had to consider the different processes in a service organization and therefore I used DropTask to clearly visualize each step and action item that needed to be taken. I have even used the app to present information to others – the audience were delighted with the appealing, colorful design and visual display of information.

“…one of the big advantages of using DropTask is its availability across the web and other platforms, such as iOS.”

DropTask iOS iPad app

Of course it is always more efficient to use only one tool for managing numerous tasks, and therefore one of the big advantages of using DropTask is its availability across the web and other platforms, such as iOS. I’m able to access my projects through several browsers and on my tablet as well, with no restrictions.

Although at the moment I am using DropTask for personal management, I hope to use it with my colleagues soon, and I am excited to make full use of the collaboration features within the app.”

Visualize your to-dos and get organized by signing up for free today at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

4 ways Creative Agency, Draft Design House, stay on schedule with DropTask

Productivity tips for designers

Whether you’re a freelance graphic designer, a creative design agency or a print shop; you’ve probably become accustom to using images, space and color to communicate messages and solve problems for clients. But have you considered applying the use of visuals for handling your own work and productivity?

Aside from the fact that color and images add an element of fun and enjoyment to managing your tasks, they can also enhance memory, organization and creativity while you work. That’s why at DropTask we’re turning traditional task management systems on their heads by transforming a to-do ‘list’ into an engaging, colorful and shapely dashboard.

Last week, we spoke to Allie Larsen, Graphic Designer at creative agency Draft Design House, to learn more about how DropTask is used within the business and how you could get started with using DropTask for your own work…

1. Take DropTask with you

DropTask mobile phone app“What sold us the most when implementing DropTask as our tool of choice was the mobile phone apps. We are a very small agency that is always on the move, so we can’t be at the mercy of a program that is only accessible from the computers that are sitting on our desks at the office. Having the ability to access it everywhere we go takes DropTask to a whole new level.”

2. Establish what works for youDropTask Visual View

“Every personality in our office is different, and with that means different preferences and ways of learning. The fact that DropTask provides multiple ways to view tasks – whether it’s in a list for the analytical minds or in the visual view for the creative minds, helps us to be more productive and stay on schedule.”

3. Keep communicatingCommenting in DropTask

The @name feature in the comments section proves very handy. Having the ability to tag another individual within a project is extremely useful as you’re able to get your questions answered in a much more timely fashion. Not only that, but it lets that person know that something is being directed at them, which then provides a better opportunity of getting the task completed.

4. Make it fun

DropTask completed tasks“We almost think of DropTask as a game at times, where you need to ‘pop‘ all of the bubbles – which often gives us just enough of a boost to work faster to get the job done!”

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DropTask’s visual nature: the key to motivation and efficiency for Brian Vroomen

Brian Vroomen’s career switch to ‘Controller’ at a local automobile dealership in Canada was the starting point of his relationship with DropTask. From managing company accounts to creating business manuals; DropTask has been instrumental in keeping Brian motivated while staying on top of tasks and meeting important project deadlines.Brian Vroomen - Controller

“I am always looking for tools that I can use to make me more productive both at work and in my personal endeavours. After many months of researching different programs and waiting for the right one, I was introduced to DropTask through iMindMap. In the past, I had looked at other tools such as Gantt programs and email task managers, but they were not motivating for me at all – the visual nature of DropTask really caught my attention.

“DropTask helps me to get my work done effectively and efficiently, with a very low error rate.”

In my position as Controller – amongst other activities – I am responsible for the company’s accounting and bookkeeping undertakings; from keying in payables and payroll, to all month end/year end journal entries. DropTask helps me to get all of my work done effectively and efficiently, with a very low error rate.

I start each day by opening DropTask and checking for any tasks which might be overdue and I reschedule them. Then, I focus on today’s tasks. With just a glance, I’m able to see what I need to do (or at least what I’d like to do today), and I make sure that any tasks flagged as important are actioned first. The ability to attach documents to tasks is extremely useful; I simply attach a file, it gets uploaded, and I have the additional details available to me anywhere, anytime. I wouldn’t be as organized without DropTask keeping my tasks visually in front of me. I absolutely love watching the items get checked off as I complete them and seeing the recurring task slide in – I never get tired of that, it motivates me to get more tasks completed.

“I thank DropTask for keeping me motivated through the many late nights needed to meet my deadline.”

In my first year, I was tasked with creating the company’s first Policy Manual, along with setting up a new Health and Safety Committee. I tried using a Gantt program but because I was new at the job and wasn’t aware of what interruptions I may experience, I had to keep changing task dates and durations which soon made the whole Gantt process very tedious and frustrating.Using DropTask for staying organized at work

Instead I turned to DropTask and it was quick and easy to set up groups and tasks for both the Policy Manual and the H&S Committee. I was able to mark each task with different attributes and by creating a visual link between tasks, I could instantly see what had to be done next. As things changed I would still have to adjust task dates – but it was effortless due to the flexibility of DropTask, in comparison to the Gantt program. I thank DropTask for keeping me motivated through the many late nights needed to meet my deadline. The program was integral to keeping the project tasks defined and the project on time.

“…it just makes sense to use a tool that can make you do more in the same time, or less!”

The visual nature of the app really appeals to my brain, it’s key to my motivation and it makes me very efficient – and I’m all about efficiency. There are other programs which are somewhat visual in nature, but nothing that compares to DropTask. Having the app available over the internet is a real bonus as it gives me the flexibility to access DropTask from any computer – or even my phone, which is very convenient.

I highly recommend DropTask to anyone, even if you’re not in a team environment and just want to manage your own duties. With more and more work being piled on workers these days it just makes sense to use a tool that can make you do more in the same time, or less!”

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