Category Archives: DropTask Tips

DropTask’s guide to a prosperous 2018

To successfully kick off a productive new year, it’s important to set aside time to reflect on what we want to achieve and how we want to get there. Remember those goals from last year? Did you get all of the stuff done that you wanted to? Or, did you spend the first six months of the year struggling with priorities, unable to track progress and falling behind?

Dreaming up goals without efficient deadlines, zero urgency or forgetting to invite colleagues to lend a hand along the way will result in a lack of real progress. Make this year one to remember by ticking off those all important milestones and reaching your longstanding goals.

Use task management app DropTask to power up your productivity for the whole of this year. Take a look at our guide to a productive and prosperous 2018 below. Plus, get your hands on 1 year free of DropTask for Business in our exclusive offer.*

Don’t waste crucial time

As the saying goes, ‘new year, new start’. What better way to get started on your New Year’s resolutions than at the very beginning of January? Jot down your goals in a safe place like DropTask. Use the app’s blank Canvas to arrange your goals into corresponding Categories that help link similar themes with one another. By segmenting your goals into different categories, they’ll be grouped together and will look a lot less daunting to start on.

With your goals laid out in front of you, assign Start and Due Dates to them. Assign dates based on priorities and balance your workload throughout the year. Plus, when dates are fixed, they’ll be automatically scheduled in your Calendar to ensure that no goal is forgotten.

Target where your effort is going to

We all feel fired-up to get to work on our goals and resolutions at the start of the year. But, by the time February comes around, we can lose motivation and feel overwhelmed by the tasks ahead of us. Make sure you maintain motivation by working efficiently with colleagues. Ask for a helping hand by Assigning Tasks to individuals who have strengths in those areas. Delegating effectively allows you to target your energy and effort more efficiently. Work together to reach your goals faster and share a sense of achievement when you get there.

And if you’re looking for ways to give your team a little boost of motivation, use the Comments and Messaging feature to drop a colleague a thank you message to show that you’re grateful for their commitment.

Keep on track throughout the year

As you’re making progress on your goals, it’s vital that you have a clear view of everything that you’ve accomplished so far. Keep track each step of the way by updating the Progress Percentage Bar. A simple slide of the progress percentage bar will provide you with an at-a-glance understanding of what’s making progress and what needs more focus. Plus, this will act as a motivator as it clearly indicates the percentage that you’ve got left to go.

When you’ve finished working and are ready to celebrate your achievements, click the ‘tick’ button to transport your goal into the Completed Tasks View. This view is a great way to scan through your accomplishments. Arrange by day, week or month, and get an instant boost of motivation as it shows you how far you’ve come. You are sure to feel encouraged to continue smashing your remaining goals for 2018.

Achieve your goals today. Sign up to task management app DropTask for free.

What resolutions do you have for the new year? Let us know in the comments, we’d love to hear them.

What would you like to achieve next year?

With 2017 coming to a steady close, now is usually the time when we think about what we’ve achieved and what we didn’t throughout the past twelve months. Did you hit that end of year sales target? Did you finally get that long-awaited promotion? If the answer is no, then now is the time to think of the reasons why. Was it a case of, “I’ll start tomorrow”? Or, simply a fear of failure? Whatever the reason, DropTask can help to not make this a repeat occurrence.

For our last blog of 2017, we’ve rounded up our top 3 tips for how to step into 2018 with a positive and can-do attitude, to ensure that your goals stay your priority for the coming year. Take a look below to see how DropTask can help you achieve your goals early and make 2018 a year to remember.

Ask yourself what’s important? Then get to work

What would you like to achieve this year? Pour all of your goals and aspirations for the new year onto the interactive Canvas. We recommend starting a new, blank project to ensure that your goals are placed within a personal project. Title the project ‘My Goals for 2018’. This will allow you to solely focus on your tasks for the upcoming year, and keep all important information in one place.

When your goals have been added to the Canvas, group them together by using Categories and Assign yourself to them. That way you’ll create clear definition and hierarchy within your project, while at the same time knowing exactly what your main priorities are for the new year. Did you know that when you have a physical record of your goals, you’re more likely to achieve them? Dr. Gail Matthews, a psychology professor at the Dominican University California, studied the science behind goal setting. Matthews’ studies found that individuals are significantly more committed to reaching their goals when they’re recorded.

Create small milestones and start ticking them off

So, now that all of your goals have been turned into actionable tasks on the Canvas, it’s time to start breaking them down. The majority of your goals will be long-term endeavours. With this in mind, use Checklists to break each goal down into smaller milestones that you can start working towards. For example, a goal of yours may be called ‘Promotion’. Within this goal, checklist items may be ‘Complete employee handbook’, ‘Secure an excellent review’, and so on. Smaller milestones will help you to stay on track with your end goal.

Once you’ve started to make progress towards achieving your goal, use the Progress Percentage Bar to mark how far you’ve come. The visual indicator is shown on the outside of the task circle and will help you to view progress at a single glance, encouraging you to push forward to the next stage of your goal.

Keep yourself motivated to reach that end goal

We’ve all experienced that feeling of not having enough energy to see our goal through to the very end. In 2018, let’s make this a thing of the past. If you feel as though you’re not making progress, be sure to assign Due Dates to your goals. Believe it or not, having clear and tight deadlines encourage us to work harder by adding a little more urgency to tasks that we need to complete.

If you’re worried about your schedule for the new year, or any unexpected tasks that may pop-up, there’s no need to stress. DropTask’s built-in Calendar ensures that all tasks across all projects are prioritized in accordance to their start or due date. With deadlines assigned to your goal, you’ll be more motivated than ever to work towards deadlines, rather than letting them slip through the cracks like previous years.

With DropTask, you’ll have everything that you need to achieve your goals in the #NewYear. Do you have any goals that you have lined up for 2018? Let us know in the comments below!

How to create better workplace clarity

To be productive we need a clear path ahead of us. Clarity breeds productivity. Without it, priorities become confused, teams fall out of sync and, as a result, progress is slow. Crystal clear communication is key when it comes to meaningful collaboration. If your team are unsure of where they are going, it will take more time and resources to get them there.

With everyone on the same page, you will feel the benefit of increased productivity and a boost in workplace engagement, resulting in better task management skills. Outline tasks, deadlines and responsibilities in your DropTask for Business project to better define roles, sharpen workflows, and reach your goals quicker.

Stay in sync

Stay in sync

Teams need clarity if they are to work as a unit. Each team member needs to understand exactly what others need from them and what the next stages of a task are to be productive. Use Comments and Messages to update your team with changes in meeting times, alterations to tasks and anything else that could be seen as ambiguous. This way, you can prevent bottlenecks before they stall your project and ensure that everyone knows what’s expected of them on each task.

Be clear on progress

Be clear on progress

How many times have you had to chase a colleague for a progress update on a project? Every time you send an email or go over to a coworker’s desk, you’re losing time, productivity and clarity. The Progress Percentage Bar is a nifty feature that enables you to track your progress on a task in chunks of 5%, while also allowing your colleagues to see at a glance exactly how close the task is to completion. If they need further details, they can look at the corresponding Checklist for the task and see which items you have ticked off. This transparency saves you from having to constantly update or chase your colleagues about project progression, so you can work more efficiently as a team.

Know your priorities

Know your priorities

When you have lots of tasks on your plate, it can be easy to feel overwhelmed and not know where to begin. By using the Urgency and Importance icons, you are able to see which tasks you should focus on each day. If a task is marked as important and urgent, make these the first things you work on. Your workmates will also be able to see what your priorities are for the day. If they see you have lots of urgent and important tasks to do, they will know to give you time to focus on them.

Stay on track

Stay on track

It’s easy to get thrown off course in bustling workplaces full of confusion and distractions. If your boss asks you to complete a task, the specifics of when to start it and when it’s due can be unclear. However, if your boss sets a Start and Due Date for your tasks, everything becomes crystal clear. Daily Summary Emails cleverly use these dates to tell you what tasks you need to work on that day, plus which ones are due for today and tomorrow. You can also set your own Start and Due Dates to keep those around you informed of when you’re planning to begin and complete your tasks.

Work seamlessly together

Work seamlessly together

To work well together, a team must be able to share their workload and know the responsibilities of each individual. By Assigning Tasks to people, you create clarity by letting them know exactly what their role is within the team. Also, make a clear weekly plan for your projects, taking into account the workloads of your colleagues using the Team Calendar, a handy feature which shows everyone’s Assigned Tasks and deadlines and provides everyone with a clear work schedule.

Don’t suffer from confusion at work – download task management app DropTask for FREE today!

How DropTask caters for all productivity types

If there was one type of productivity, every workplace would have mastered it by now. In fact, understanding everyone’s individual approach to achieving success in the workplace can be a challenge, but it will help you get the most out of your team. Productivity expert, Carson Tate, believes there are 4 distinct approaches to personalizing our workload. Fortunately, DropTask serves for each of them. Each one has its own unique way of helping you to cope with workloads and tasks. Read on for top tips and best practices for task management that will help you become your best productive self, whichever style you relate to most.

The Prioritizer

The prioritizer works based on logic, which to them is rooted firmly in being realistic and foregrounding important tasks. This would be the type of individual to utilize Filters to quickly access the information they need in order to find the tasks labelled highly in Importance and Urgency. They would also benefit from the Daily Summary Email which would help them apply logic straight from the off with a handy morning summary of their tasks for the upcoming days. Prioritizers are analytic types and place a great deal of importance in acknowledging precisely how long tasks will take so they can manage their workload more accurately. The Progress Bar for tasks would be used frequently by the Prioritizer so that they can understand exactly where they stand on a task and adjust their bar accordingly.

The Planner

Similar to the Prioritizer in some respects, the Planner is focused more on organization, sequences and thorough planning, rather than prioritizing important workloads. Detailed, comprehensive but most significantly punctual, the Planner could feed off scheduling their workload in the Calendar to have a clear plan for the days, weeks or months ahead. Planners would make use of Checklists to gain greater insights into the details of a project, break larger tasks into smaller subtasks and subsequently achieve maximum productivity. Likewise, they would set timely Reminders and concise Start and Due Dates to ensure that deadlines never pass them by.

The Arranger

More of a team-player and natural communicator, the Arranger has their focus set on interacting with others to boost and support team morale, significantly improving team productivity and output. They could offer support and encourage team unity using the Comments and Messaging feature. Likely to be the one Inviting others to projects and tasks, the Arranger is all about seeing what others are up to so they can keep on the same page to ensure maximum productivity. Rather than using individual Calendars, the Arranger would keep a watchful eye on Team Calendars so that when a team member is mid-task, they can offer supportive words of wisdom.

The Visualizer

The project planner of the group. Their DropTask Canvas is likely to be exploding with ideas which to others might seem like an unworkable, jumbled up mess – but for them, it works. They’re an exceptionally holistic individual who is likely to be involved in Creating a Project for others to work off. Someone who thrives under pressure and would much rather negotiate multiple tasks at once rather than tick tasks off individually, the Visualizer is the type to take on tasks marked highly in Effort. Especially innovative and creative, the Visualizer could also have fun with Cover Images and add some visual stimulation to their Canvas to optimize productivity. A brain bursting with ideas, the Visualizer is likely to Attach numerous links and files to their tasks in search for new information and breakthroughs.

Whatever your productivity type, DropTask has an abundance of features that will help you tap into each of these different working styles. If you can begin to understand each individual type of productivity in your workplace, you can start to improve your team’s output and become a more productive environment.

Looking for a task management app to maximize your productivity style? Use DropTask and sign up for free today.

3 simple questions you need to ask yourself to boost your end-of-year marketing strategy

With 2018 looming, now is the time to squeeze the most out of 2017. Your marketing team need to use this busy period as one final push for sales. That means reviewing and improving your current strategy, and generating innovative approaches to increasing sales. With DropTask, you can boost sales through teamwork and the ability to generate ideas on one visual canvas. By asking yourself these 3 questions, you can achieve all your 2017 goals and enter 2018 right on track.

‘What’s working well?’

In order to boost end-of-year sales, you need to first analyze your marketing campaigns you’ve done over the course of this year. Glance over your current DropTask canvas and make informed decisions about which strategies to keep and which need freshening up. To do this, look over your Completed Tasks and assess your successes so far. A review of your completed tasks will help you spot where your strengths lie, and help you to distinguish between the types of tasks which you complete and the ones which remain untouched in your canvas.

There’s more to it than just finishing a task. You need to know what marketing methods lead to sales and greater brand awareness. Review which strategies were particularly successful and mark them with Tags labelled ‘successful’. That will save you a lot of time when it comes to Duplicating the tasks. That’s because by using these tags, you can Filter out the ‘successful’ tasks by tag, and duplicate them onto your current canvas. Doing this will give you a fresher workspace with only your most fruitful methods to start from.

‘Are we working efficiently?’

Towards the end of the year, fatigue kicks in and we begin to turn our attention towards the festive season. Don’t let that happen in your revitalized workspace. Make sure you set prompt Start and Due Dates and work towards your goals with scheduled deadlines. Organizing your time means you will be more productive later on. In turn, you might send more marketing emails, find more time to engage your customers or increase brand awareness on social media.

Likewise, are you working well as a team? In marketing, teamwork is imperative. On your canvas, remember to Assign Tasks to the relevant team members. By doing this, you’re sharing the workload and bringing in an array of new skills to a task. Take into account the skills of individual members of your team, and share the workload accordingly. With Assigned Tasks, you can also see who’s working on what, and make decisions about what sort of tasks a colleague might excel in. That way, you’ll bolster your team’s chances of not only getting things done, but getting them done well.

‘Are we being innovative?’

To keep generating sales, you need to keep being creative. Innovation is a key ingredient in business – just ask any successful leader or entrepreneur. DropTask Integrates with idea-generation software, iMindMap. Using a world-renowned technique for creating ideas, Mind Mapping, you can collect a bundle of new ideas for your end-of-year strategy. Be bold and try something new, and export all of your data into DropTask where it will be presented as a new project.

Keep thinking on your feet and include your colleagues in the process. Within your new canvas, add your team members and use the Comments and Messaging feature to mull over ideas and welcome new approaches to tasks. Do this and feel confident that you have explored every possible avenue. If you’re worried about your train of thought derailing, simply attach relevant web articles and notes to your tasks and gain one-click access to the significant documents.

There’s no need to fear end-of-year fatigue. By simply asking yourself and your team these 3 questions, you’ll give yourself a much-needed productivity boost to reach your sales goals heading into 2018.

Sign up for DropTask and refresh your end-of-year marketing strategy – it’s free!

Bolster team productivity with effective communication

They say that ‘the whole is greater than the sum of its parts’. It’s a phrase that bears fruit – particularly in the workplace. Being a successful team is not about personal achievement or competency, but how individuals work together to improve their output. Team communication is the secret to success. With features that support project collaboration, DropTask for Business lets you build relationships and keep everyone on the same page. But why is it so fundamental for teams to communicate well?

Assign Tasks

Collaboration

All good ideas should be shared. That’s why it’s so important to establish and set up supportive environments where ‘no idea is a bad idea’. DropTask allows you to Assign Tasks and share the workload. In doing so, you are welcoming fresh approaches to tasks and promoting a communicative workforce where team collaboration prevails.

Receive App and Email Notifications to keep up to date with your team’s progress so that you know when an assignee has completed a task and is ready to be assigned to a new one. Even if they haven’t finished their task, the Progress Percentage bar gives you insight into how close they are to completion, allowing you to plan ahead. Without having to chase people for progress updates, you can focus on your own work and avoid wasting any unnecessary time.

Comments and Messaging

Cohesiveness

Productivity doesn’t stem from rushing through tasks. To be productive, it’s vital to foster a cohesive working space where strong relationships are prioritized. Office environments tend not to lend themselves to close-knit teams. DropTask’s Comments and Messaging features mean you can keep up to date on tasks, update team members, and most importantly, share positive feedback. It’s surprising how a quick morale boost can spur you on to be more productive.

Building strong relationships is all about trust. To build trust, encourage your team to use Checklists to make their task progression transparent. For larger tasks that need to be broken down into bitesize chunks, Checklists provide the whole team with a useful overview of the task, how it will be approached and how far it is from completion. Because they are visible to everyone on your project, they act as a practical way to produce a connected and united environment.

Project Permissions

Efficiency

A team that communicates well is more efficient as it increases the chances of getting work done quickly and accurately. With that in mind, DropTask’s Team Calendar is a constant form of communication which allows your whole team to see everyone’s workload and stay synchronized through the progression of a project. With all tasks visible on the Team Calendar, it will be crystal clear who’s doing what and when.

Communication is pivotal in creating productive workforces. DropTask allows you to be more communicative and stay connected both verbally and non-verbally. In doing so, you create a productive team environment where no task is too intimidating.

Reap the rewards of being in a team and sign up for free with DropTask.

Use visuals as motivators and get productive with DropTask

We believe that the best way to stay productive is to keep your to-dos visually appealing. When you have full visibility of your workload, the best route to your end goal becomes clearer. Read on to explore how DropTask for Business’ colorful interface helps you to be more productive when tackling projects and managing tasks at work. Plus, discover an exciting new product from the creators of DropTask!

Cover Images

Enjoy unique visuals

At DropTask, we do task management differently. Linear to-do lists are overwhelming and can quickly become untidy. The colorful task bubbles on the DropTask Canvas provide a visual representation of what you’ve got to get done, so you can channel your focus appropriately. We all juggle an array of to-dos in one day. Create tasks to identify each one and add Checklists to break the task down further into actions that you need to take. Your number of subtasks are identified on your task circle, so you can easily track its progress. Because of the way colorful visuals appeal to our brain, DropTask’s playful interface is far more enjoyable to work through than pen and paper. And when we enjoy things, we connect with them more.

Simply adding meaningful Cover Images to your DropTask Canvas will do wonders for your productivity. By using them, you add a personal touch to your project. When you customize projects your own way, you’re more likely to engage with the tasks at hand. As a result, you increase your chances of getting more done.

Workflow View

Categorize workflows with colors

Originally coined in Japan, ‘Kanban’ is a simple method to track tasks that are in different stages of a process. Switch from your Canvas into Workflow View and see your tasks spread out across vertical, color coordinated columns. As an example, for your blog you could set up Kanban columns for Writing, Editing and Published. During a recruitment drive, each column could visually represent every step of the hiring process from sifting through CVs to arranging final interviews. Click and drag tasks into the next column as they move through your process.

Being able to see each step of your workflow visually defined gives you a clear overview of your project’s progress. Don’t risk burnout in an effort to get everything done in one go. Instead, break your actions down into set stages and focus on working through processes more methodically with visuals in Workflow View.

iMindMap Integration

Keep the ideas flowing

At any point throughout your project, you may need some extra inspiration. DropTask integrates with Mind Mapping software, iMindMap. Switch seamlessly from your DropTask Canvas to iMindMap and watch as your tasks transform into a pre-built Mind Map. Powerful visuals will help brainstorm fresh ideas for your ongoing project. When you’re ready, switch back to your DropTask project to watch your fresh ideas turn into actionable tasks on your Canvas.

Sign up to DropTask to make work more appealing with greater visuals and the motivation to simply get stuff done.
 

iMindMap Kids

New from the creators of DropTask – iMindMap Kids

We’re excited to share this brand-new, visually vibrant app with you. iMindMap Kids lets you introduce the power of visual thinking to your children. Mind Maps are proven to aid learning by boosting creativity, improving concentration and enhancing memory.

With iMindMap Kids, children can create Mind Maps that tell stories, solve problems and generate ideas. Packed with exciting, easy-to-use features, this new iPad app is designed to encourage creative learning and capture the imagination:

 
Feature highlights include:

  • A child-friendly, colorful design
  • Intuitive Mind Mapping motions
  • Snapshot camera for photos
  • Draw Tool
  • Wiggle branch
  • Emoji library
  • Fun sound effects
  • Infinite canvas
  • Image and Mind Map gallery
  • Unlimited number of Mind Maps
  • Share options

Introduce your child to the world of Mind Mapping and creativity. Download the iMindMap Kids iPad app today for just £1.99.

Download on App Store

3 ways to switch off for the weekend

You’ve probably heard that working out too much leads to fatigue and even injury, and training progress is slower as a result. Well, the same can be said for our minds. The human brain consumes around 20% of the body’s calories, and that expended energy must be resupplied. If we overwork our brains by not giving them a high quantity and quality of rest, we burn out. This means weakened productivity and poorer choices – not to mention a negative impact on our mental health. Luckily, the task management app DropTask is on hand to help you switch off properly over the weekend so you can be more productive during the week.

Urgency and Importance Icons

1) Clear high-priority tasks

Nobody wants to go into the weekend knowing they have high-priority tasks outstanding. In the short term, you might feel more productive if you focus on the easier, less urgent tasks. But then you go into the weekend with those harder, more important tasks hanging over your head. You will either have to deal with them at the weekend, when you should be resting, or add them to your ever-growing to-do list for next week.

Instead, try to clear your priorities early in the week by reviewing your tasks and highlighting high-priority ones using the Urgency and Importance icons. This will keep you focused so you can work through tasks methodically. If you have too many high-priority tasks to deal with, don’t be afraid to call for backup. By Assigning Tasks to teammates and working collaboratively with them to get things done, you can start the weekend safe in the knowledge that this week’s most important work has been dealt with.

Progress Bar and Checklists

2) Tie up loose ends

With your priorities taken care of, think of all the in-progress tasks that you’re currently managing. Do you know how close to completion each task is? Often, we get distracted towards the end of a task and forget how close we were to completing it. Then it just festers on our to-do lists for much longer than necessary.

By checking the Progress Bar, you can easily see which tasks are very close to completion. If the task has been left unfinished for a while and your memory of it is a little fuzzy, you can glance at any Checklists you might have made to remind yourself of what steps you’ve already taken towards completing it. You’ve already prioritized your most urgent and important tasks, so you can now do yourself a favor by tying up loose ends. Then you can have a totally fresh start next week.

Start and Due Dates

3) Plan and prepare

You’ve prioritized and tied up loose ends, but there’s still something missing. The weekend is drawing nearer, yet you’re still anxious. You need a plan for your task management. You need to do something right now that your future self will thank you for.

Take a look at your remaining tasks and start planning priorities for next week. Set Start and Due Dates for each task so that on Monday morning you will know exactly when to start each task and what deadlines are coming up. As you do so, your Calendar will be automatically updated, meaning your schedule is crystal clear for you to review on Monday. By planning and preparing now, you can relax over the weekend knowing that everything is under control for the week ahead.

Make sure you can relax this weekend – sign up to DropTask now. It’s FREE!

Planning and managing research projects with DropTask

When you start out, a research project can seem like an overwhelming prospect. There’s so much to think about, including gathering resources, setting up meetings, organizing schedules and outlining goals and tasks. With a task management app like DropTask, you’ll be able to break research projects down into 3 primary stages: planning, actioning and managing progression. With a host of practical features, conducting thorough and accurate research has never been so simple.

Visualize your strategy

Planning research

Arguably the most difficult and daunting stage of the research process, planning bears great significance to a project’s success. Whether your workplace is conducting market research or you’re a student looking to write a dissertation, DropTask’s Canvas gives you a fresh workspace to gather your thoughts on tasks relating to your research project’s methodology, strategy and resources. Create Categories for the different areas of your research project and think of possible Tasks that might need completing in order to carry it out, such as ‘Conduct Survey’ or ‘Collect Data’. A sign of great management is being adaptable to change, and DropTask’s flexibility means that you can be confident in making any inevitable changes to your research project as and when needed.

If you’re working as part of a team, make good use of the Comments and Messaging feature to bounce ideas off your team members. Attach Files to tasks such as web articles, book titles or academic papers that you are citing as sources to tasks, enabling you to find them easily and capture the specifics in one compact bubble. This will save you the hassle of having multiple tabs open at once. In addition, if your project is a large one, use Tags to add contextual information and filter out tasks to find them quickly, as well as visually lessen the load.

Make plans a reality

Actioning plans

With confidence in the direction of your project, the actioning of your plans will now feel less intimidating. If you have a schedule in mind, you can set Start and Due Dates for your tasks to guarantee your research project never goes off track. These aren’t fixed, so it’s easy for you to adapt and amend when obstacles arise. Setting tasks out on a clean canvas means you have a clear visual overview and can see at a glance what needs doing and when – all on one uncluttered workspace.

Assign Tasks to appropriate team members to ensure everyone is aware of their responsibilites and the project’s goals. Keep everyone up to date and synchronized in the Team Calendar. DropTask allows you to work and tackle tasks in real-time, and with a variety of team members now working collaboratively with clear deadlines, your chances of conducting successful research are maximized.

Keep tabs on it all

Managing and overseeing progress

Whether you’re part of a team or not, use the Progress Percentage bar to keep up to date with your project. When you make inroads into a task, you can update your progress from 0% all the way up to 100% completion in chunks of 5%. Having such a thorough understanding of your progress means that you can manage your research accordingly and begin to think of forthcoming tasks.

Similarly, Checklists give you greater insight into the phasing of a task. For example, if you or a team member have been designated a task to interview people, you can use Checklists to outline which people you’ve already seen and which you have yet to interview. This breaks the task into manageable chunks while also granting you a detailed insight into your progress, and that of others.

The next time you are asked to lead a research project, take full control with DropTask. From planning to managing, DropTask will take you through each fundamental stage of research seamlessly, and increase the chances of your project being a successful one.

Plan your next piece of research with task management app, DropTask – sign up for free here.

Get back on track with an end-of-summer project review

You’ve probably just enjoyed a summer of blissful vacations and time off spent with family and friends. As summer passes for another year, now is the time to catch-up, get back into your work routine and review the status of your projects. Assess your project’s objectives and set out goals to work more productively and see the rest of the year out successfully.

Conduct a project review with DropTask for Business to know where you presently stand. Ensure your projects are focused and planned well to achieve more this coming fall and winter.

Reflect on your progress

Reflect on Completed Tasks

Take a step back and focus on what you have achieved so far and spot if you have any outstanding tasks or projects. Review and evaluate your Completed Tasks to pinpoint areas for development. Take into consideration how you approached those compared to any tasks that have fallen behind. Perhaps tasks were not completed due to reasons beyond your control, or was it down to poor time management, lack of communication or resources? Now is a good time for honest reflection to get you back on track for the final few months of the year.

To gauge how many tasks are unfinished, use the Progress Percentage bar to see how far they are from completion, gain a greater understanding of what areas need improving and decide how to proceed with them.

Shift the deadwood

Project List View and new Canvas

You might have noticed your strategy going in different directions as the year has progressed. Priorities can change a lot over time. In your project review, pinpoint any stagnant projects in the Project List View and start to revive the ones you believe still remain relevant to your overall goals for the rest of the year. Dispose of the now-insignificant projects and start from scratch with fresh goals in mind on a new Canvas, which may well give you the necessary headspace to rethink your priorities.

See your changes in your Calendar, and if you’re part of a team, keep them up to date using the Team Calendar. With newly reviewed goals for the rest of the year, you and your team will benefit from having a revamped schedule and a clearer direction for your projects.

Plan to end the year successfully

Convert Task to a Category

Is someone struggling to complete a task on time or progressing too slowly on their own? Sometimes, a task that you thought was small and manageable escalates into something pivotal to your overall goals. Easily Convert a Task into a category and begin to section it into smaller, more manageable tasks. That way, it can be approached more realistically and improve the likelihood of the important things getting done.

Collaborative working brings the team together to reach their full productivity potential. Assign other team members to the larger tasks and reap the productive benefits of real-time team collaboration. Make changes that are instantly communicated to your team, speeding up the process and allowing you to work more efficiently.

Now you know where you stand with your projects and their associated tasks, you can begin to take action. Easily make adjustments and use DropTask’s full feature set for a productive end of year, be it setting more accurate deadlines, delegating more tasks or better juggling your priorities. Use DropTask to review the status of your ongoing projects and reignite your motivation for the rest of the year. With clear and refreshed goals, it is possible to make the end of the year your most productive yet.

Manage your tasks more efficiently and sign up today with DropTask – it’s free.