Category Archives: DropTask Features

Don’t have time for time management? Think again

Managing your time

4 Small tips for getting big things done

People often think that they don’t have time for time management. Small business owners and managers commonly fall into this trap. They’re so busy being busy, that they never sit down to adequately plan or even look at their to-do list. If this sounds like you, then it’s high time you acknowledged that this could be what’s standing in the way of you and your team getting ahead.

Not meaning to go all deep and philosophical (we know you’re far too swamped for that!), time is the most precious currency in life. Once spent it cannot be replaced. With a finite number of hours in the day, you can’t buy or hoard time ready for when you need more of it. Doesn’t it make sense to manage how you spend your time to ensure that you use it wisely? Without some form of time management, you can easily lose time on the wrong things or end up running in circles, trying to do everything all at once. Worse than that, you might even delay getting started on the big projects that count. According to cognitive psychology research by John Bargh and colleagues, your brain will attempt to ‘simulate’ productive work by avoiding heavy projects and tackling lots of menial, low-value tasks to fill your time. It cleverly tricks you into thinking that you’re super busy, but the real work that produces measurable results remains undone.

At DropTask, we’ve long been fascinated by how entrepreneurs, professionals and businesses of all sizes manage and make best use of their time. Through our observations, we’ve discovered that time management doesn’t have to be a massive burden or effort to execute. The biggest gains in productivity often come from the small investments you make, the minor tactics and habits that only take a portion of your time. So far from being a waste of time, a good time management system can be the ultimate time saver.

Here are four little things that you and your team can do to deliver more value in less time, pronto.

1. Carry your tasks with you

DropTask Calendar

Keep your to-dos and calendar on your smartphone or tablet, so you can access them at a moment’s notice. Unless you have superb powers of recall, trying to store numerous tasks and meetings in your working memory is a recipe for disaster. And there are inevitably going to be times when you can’t make it back to your desk or notebook to retrieve your to-dos. Take advantage of the portability technology can offer so that you’re always prepared. DropTask is available on Android, iPhone and iPad for you to access anytime and anywhere, so there’s no excuse! The app supports real-time collaboration on tasks too, with changes automatically synced and updated while you’re on the go, guaranteeing that you’re never out of step with your colleagues.

2. Use a template

Project Templates
Rather than wasting time writing out your recurring activities each day, create your own Project Template which includes your most common to-do items. This ensures you don’t forget all the small odds and ends you need to do, especially when unique or unexpected demands call for your immediate attention and crowd out your day. Even better, create templates for your bigger initiatives as well, and you’ll avoid that overwhelming feeling that can sometimes paralyze you at the start of a new project. This is incredibly easy with DropTask’s Template feature, which allows you to set up multiple projects, break them down into standardised steps and keep track of each phase of development, from initial brainstorming and task allocation through to completion and evaluation.

3. Set start and due dates for your tasks

Start and End Dates

Just as you set dates for meetings, make sure you set dates for getting started on tasks as well as deadlines for getting them done. Don’t wait until you can “get around to it”, make an appointment with each important task in your calendar, so that it doesn’t slip off your radar. DropTask’s built-in Calendar allows you to schedule tasks by Start Date or Due Date, so you can really focus your attention and stay on track to meet all your major deadlines. Identifying start and end dates forces you to realistically consider how long your tasks will take and helps you put your priorities in order. This simple trick makes time management in the workplace much easier as you can tackle the things that need to be done on a time constraint before moving on to tasks with more flexible timescales. Using DropTask, any shifts or changes in priorities can be accommodated in an instant by effortlessly dragging and dropping your tasks around the Calendar. Aim to fill up your calendar with meaningful work instead of endless meetings, and be reasonably disciplined with yourself to power up your productivity. Research by MIT and INSEAD business school professors in 2002 found that students who imposed strict deadlines on themselves for assignments performed far better and were more consistent than those who didn’t. Challenging deadlines can buck us up to achieve more and are a practical strategy for curbing procrastination. So create manageable start and end dates for your tasks – and stick to them!

4. Stay notified

Notifications

Being organized saves tons of time. But you don’t need ultra-complicated systems to keep on top of your work; you can boost business efficiency simply by automating how you and your team stay informed. Notifications and Reminders are great for alerting you to any note-worthy changes or looming deadlines, so you and your colleagues never miss a trick. Instead of trying to mentally and physically manage everything yourself, let DropTask track your work for you. Every morning, DropTask will send you a Daily Summary Email to let you know which tasks you should be working on, as well as which ones are overdue, due today, and due tomorrow. You can even set multiple reminders on important tasks so you can delegate, action or follow up as needed. Shaun Kennard, CEO of Vestack Group describes how he witnessed a “20% increase in each person’s productivity, and an even bigger influence in business effectiveness” by using DropTask to keep tabs on the core activities undertaken within each company unit.

Whether you’re working solo or with a team, these four little actions can have a BIG impact, helping you optimize your time and squeeze more out of your day. Have some time management tips and tricks of your own? Please share them in the comments below.

New to DropTask? Learn more about the benefits by signing up for a free account today.

Do, doing, done – how Kanban helps your flow

Workflow

What do you look for in a productivity system? Here at DropTask, we believe that the best productivity methods are those that keep your to-dos in front of you and give you full visibility into what’s happening with your workload. The Kanban approach does just that, enabling you to plan work, monitor progress and review completed tasks all on one visual board (a ‘Kanban’).

The name ‘Kanban’ derives from the Japanese word for ‘signboard’ and the method has its roots in automobile manufacturing. But don’t let that intimidate you, it’s actually one of the simplest tools around for supercharging your day-to-day productivity. With Kanban, tasks are organized in columns, usually by progression (e.g. To-do, Doing, Done). As you power through each of your action items, they are moved along to their new columns, helping you sustain a smooth, continuous workflow. Kanban is ideal for professionals and teams who like to see the big picture at a glance. When using this technique, you have a full view of everything on your plate – all your tasks, due dates, priorities – so you’re never at a loss as to what to work on next.

Getting started with Kanban is easy, as there are only two fundamental ‘rules’ to follow.

1. Visualize your workflow

A Kanban board gives you a simple space in which to lay out and organize your to-dos. Tasks are arranged in vertical columns representing different categories or stages of your workload, so you always have a clear picture of what you need to act on, the progress you’re making and what you’ve accomplished. As an example, for your blog you could set up for columns for Writing, Editing and Published, and each task would relate to a specific article. While for launching a new product, your columns might be based on different marketing activities, such as PR, Advertising and Events. Kanban is super practical for projects that cycle through stages, such as auditing, recruitment and product development. During a recruitment drive, for instance, you can track job applications as they make their way through each step of the process, from CVs to Shortlisted to First Stage Interviews, and so on.

As well as helping you master your individual output, Kanban really comes into its own when used for team collaboration. A public Kanban board is a powerful visual aid for viewing the entire status of a team project and getting a handle on all its phases. Working together, teammates can quickly highlight priorities, allocate manpower where it’s most needed and identify any bottlenecks in workflow. The upshot is that teams spend less time discussing work and more time doing it!

DropTask’s Workflow Board is built around Kanban-style task organization, with columns automatically created for all your to-do categories. Moving tasks is as simple as dragging and dropping them into the right column to visualize your progress. You can add as many details as you want to each task, including visual cues for priority, due dates, checklists, reminders, notes and attachments. Before you know it, you’ll have a visual collection of action points you can readily dive into.

2. Limit what you take on

One of the biggest advantages of Kanban is that it helps you avoid taking on too much in one go. Each task moves through standardized stages so you can track your progress step-by-step. If tasks start piling up in one of the columns on your board, then you know you have too much on your plate! Jim Benson and Tonianne DeMaria Barry, authors of Personal Kanban: Mapping Work / Navigating Life, recommend applying Work-in-Progress limits to restrict the number of things you work on at the same time – around three ‘in progress’ items should be about right to stop you getting overwhelmed. This capping of tasks keeps a tight rein on your workload so that you focus on the to-dos that matter most, without the inefficiencies of multitasking. The clear sequential structure of DropTask’s Workflow Board means you can quickly see how your categories are filling up, nudging you to concentrate on finishing your current jobs before starting new ones. Not only will you stay out of crisis mode, but you’ll never miss a deadline.

Step-by-step: Create a Kanban Board with DropTask

Now that you know what Kanban’s all about, give it a go using DropTask to get your to-dos under control. Here’s a step-by-step guide to build your board from scratch:

Step 1. Create a project

First things first, click the + Create Project tab under the Menu to set up your project. Give it a name and add any other team members who will be working with you. We’ve called ours ‘Personal Kanban’ and we’ll be using it for at-home tasks.

1-create-a-project

Next, click on the Workflow option in the top right of the main navigation bar to view your Kanban-style board, which will be empty of categories or tasks at this point.

 2-workflow-view

Step 2. Set up your categories

These represent how your to-dos will be grouped (i.e. your Kanban columns) and can take the form of ‘work topics’ or progressive stages of your workflow. We recommend that you start small with three simple columns labeled ‘To-Do’, ‘Doing’ and ‘Done’ (or ‘Backlog’, ‘In Progress’ and ‘Complete’ if you want to be more formal about it) until you get a feel for the system.

  • To-do – work waiting to be done.
  • Doing – work in progress right now.
  • Done – work completed. Done and dusted!

To create your categories in Workflow mode, start by clicking the Create a category option in the left-hand column.

3-categories

Type in your category name and select a color, and your first column will appear. You can add as many columns as you like from here by simply dragging the Category bubble from the top navigation bar and dropping it into an empty column. We’ll be using three for this example – To-do, Doing and Done.

4-workflow

If you ever find you need to re-order your columns, click and drag the re-order icon, situated next to the category label.

5-re-order

Step 3. Add your tasks

To add a task to a column, click on the Task bubble from the top navigation bar and drag it where you want it. This will open up a box for you to input your task and any other details that might be needed, such as members, start date and due date in the appropriate fields.

6-task

Keep repeating this step to fill your board with tasks. At any point, you can edit or add more detail to a task by clicking on it to open up an information box. You can red flag your high priority tasks, add notes or attachments, and even define the Effort (small, medium, large) needed to get it done.

7-task-details

Step 4. Keep things flowing!

Now get to work! Use drag and drop to move your tasks across the board in keeping with your progress. Set your own policies or rules for how you manage your workflow. For instance, every time you move a task into the ‘Done’ column, make a point of pulling in the next task from the ‘To-do’ column to keep things moving. And be sure to set a task limit for your ‘Doing’ column so you only juggle x number of tasks at the same time.

8-keep-flowing

Try turning your own ‘to-dos’ into ‘dones’ with the Kanban method and see if it helps lighten the load, or use it with your team to manage the flow of your projects from start to finish. The Kanban view is exclusively available to members of DropTask for Business. Upgrade from just $99/year. Learn more.

Got Kanban experiences of your own to share? Let us know in the comments below. 

Back to School with DropTask

DropTask canvas view

4 Simple tips to kick-start the new semester

School is back in session! It’s time to hit the books and get productive. But before you settle into class, remember there’s one tool you definitely shouldn’t be without this semester – we mean DropTask of course. For students who need a helping hand juggling academic schedules and incoming assignments, DropTask is the ultimate all-in-one task app that will see you back to school with confidence. And as it’s conveniently available on any device – smartphone, laptop, tablet and online – you’re guaranteed to stay ahead of the learning curve.

Here’s your first lesson. Follow these 4 smart study tips to get the academic year off to a flying start.

1. Get ready for class

Categorized tasks
Right, so there’s English, History, Biology, Algebra, Music, Geography, Languages…Whether you’re heading to high school or college, you’re going to have several different classes to manage each week. Use DropTask to keep track of your syllabus and you’ll easily be the most organized student on campus! First thing’s first, create a separate Project for each of your main subjects. This acts as ‘folder’ to contain all your info and to-dos for that class.

Next, add Category bubbles to represent the various topics or activities you need to get a handle on for each subject. For instance, you might have categories for Homework, Reading List, Group Work or Exams. By picking specific colors to code your categories, you can bring a sense of calm and order to how your school work is organized, as well making it easy on the eye. Once you’re all set up, start inputting your tasks as and when they begin to roll in. This entire process takes only minutes but gives you quick at-a-glance overview for each subject that you can access from anywhere.

2. Keep on top of homework

Task details
Homework is a fact of life for every student, and you might need some help staying on top of it. To make homework as painless as possible, make sure you add it to DropTask as soon as it’s assigned. By that we mean straight away, so you can avoid a last-minute panic when you realize that papers are due in tomorrow. To do this, simply drag a Task bubble into your Homework category and type a brief description. You can even add your own comments or instructions from your teacher (as notes or file attachments) to capture all the details in one place.

Now it can feel daunting having a huge homework task staring you in the face. One great way to relieve the pressure and make it more manageable is to break it down into sub-tasks. Say your assignment is to ‘Write a 2-page essay on Macbeth’. This could be divided into smaller, more doable pieces such as: ‘Gather background research,’ ‘Prepare an outline,’ ‘Write introduction’ – you get the gist. This is easily done in DropTask as you can add a checklist of items needed to complete each task, and get a buzz of satisfaction each time you check one off.

3. Take control of your time

Time management
As the semester picks up speed and assignments mount up, some students can fall behind. Make sure you’re not one of them by setting Start Dates and Due Dates on your tasks, and use Reminders to give you an extra nudge when a deadline’s approaching. Don’t wait until the last minute to get started on a class report. Block out specific times to dedicate to your homework, group projects or exam study in your DropTask Calendar, which you can schedule according to start or due date to keep tight control of your tasks. By building a routine around your workload, you can quickly get back into the swing of studying and bang out those term papers on time.

4. Organize your school notes

Notes on tasks
At school, there’s always a reason to take notes, and you want to make sure they’re as organized as possible. More and more students are taking advantage of Evernote; a super-useful app for capturing and storing lecture notes, class handouts, research, reference lists and other material (photos, screenshots, audio, web pages) on your subjects. DropTask features two-way integration with Evernote so you can turn your Evernote notes into actionable tasks to get your school projects underway, or plan the content of your study sessions before that big test. And vice versa, you can send your existing to-dos from DropTask into Evernote where you can collect everything that matters and further develop your work. Then, as you make progress, use Tags in Evernote to update a task’s Status in DropTask. DropTask’s sync with Evernote connects two powerful productivity apps together, so students no longer need to juggle their notes manually and can easily track their next steps for getting things done.

FEATURE FACT: The name of your notes will become the task title and the body of the notes will become the task description.

An awesome tool for school. From outlining your syllabus to planning your homework to scheduling study time – with DropTask on your device, you’re in good shape to start the semester and ease yourself back into the school swing. We’d love to hear what works for you. Tell us in the comments below how you use DropTask for study success.

New to DropTask? Learn more about the benefits by signing up for a free account today.

Coming soon, in DropTask 2

DropTask Collaboration

Over the past year we’ve been working behind the scenes to bring you a brand new version of DropTask – and we’re so excited to share what’s on the horizon.

Complete with a beautiful redesign and a whole host of powerful new features and abilities, DropTask 2 takes things to the next level so you and your team can come together and achieve anything. The visual nature of our brand new Workflow Boards are perfect for agile working methods such as Kanban, and the vertical swimlanes make transitioning through stages within a project a total breeze.

DropTask on iPad

If you’re already a user of DropTask, you’ll know that we love the simplicity that visuals can offer, over a long (and often uninspiring) list of to-dos. So, in DropTask 2 we’ve made way for a cleaner (and clearer) way of working with all-new eye catching icons and a palette bursting with color. In fact, we’ve applied the same concept to our UI, our new Notification Centre, and even the workspace Canvas – so you only see the things that you want and need to see. And as if that wasn’t enough, we’re also excited to introduce the brand new DropTask Calendar.

DropTask Scheduling

Strengthening your ability to plan and organize – which is key for producing those all-important deliverables on time, the new built-in calendar let’s you focus on what you should be working on today, and what’s due in the future. We know the nature of unexpected interruptions and the impact they can have on your day too, so we’re making sure that you can easily reschedule if your priorities need to change.

DropTask 2 is shaping up to be really special and this is just a teaser of what’s to come. To learn more, we’d like to invite you to participate in our beta program where you can contribute towards development testing and get early access before the official release. To take part, simply drop us an email at support@droptask.com and we’ll see what we can do.

New to DropTask? Learn more about the benefits by signing up for a free account today.

3 top tips for tidying up your to-dos, plus get yourself a sweet treat in our Easter sale!

DropTask Easter Sale Bunnies

Here in the UK, spring has sprung and with the holidays just around the corner, it’s the perfect time to clear clutter and get organized. Excessive clutter can lead to a loss of time and money for many organizations, and it’s thought that over 4 hours per week is wasted by employees looking for items that were not returned to their original places. As well as this, if staff members are not easily able to keep track of things then it can lead to duplication of work and expending valuable resources.

Combined with the emotional effects (such as a lack of motivation, stress and unhappiness), a cluttered workspace can have a damaging impact upon productivity. A survey conducted in America found that 90% of Americans admitted that clutter had a negative impact on their life – with 77% of respondents stating their productivity was affected.

Being organized helps to promote smoother work processes, and satisfaction is established when everything can easily be located. So, by taking time to clear your clutter, you’ll feel far more in control and less stressed while you work. But remember – being organized isn’t restricted to your physical working environment. As technology continues to advance, it’s important to also consider your virtual workspace. So, why not give your to-dos a tidy? Cleaning up your tasks will bring focus to what’s important, and provide a state of calmness while you work – boosting motivation and maximizing productivity. See below for some top tips for polishing up your projects…

1. Archive projects

Archive ProjectsDo you have completed projects that you no longer want to see, but don’t want to delete? Archive old work to clear distractions and bring focus to the job at hand – remaining safe in the knowledge that old projects are always there if you need them.

2. Action emails

Send emails to DropTaskAs your email inbox grows, incoming information can quickly become lost or forgotten. Try separating your tasks from correspondence and turn a ‘please do’ into a ‘to do’, by emailing it straight into DropTask – where it’ll wait until you’re ready to take action.

3. Define order

Define order with Task DependenciesDon’t waste time trying to identify next action steps – we can take care of that for you. Maintain structure within your projects and keep an eye on upcoming duties using Dependencies. Creating visual links between tasks will help you clearly define the order in which tasks should be actioned.

DropTask Easter Sale! Get 3 Months FreeSo there you have it; 3 quick tips to ensure you stay clutter free and remain on target to achieve your goals. Plus, to put a spring in your step this Easter, we’re giving away 3 MONTHS FREE of DropTask PRO, offering all of the features mentioned above as well as extras such as Task Assignment, File Sharing and Messaging – plus much more, when you join today.*

Redeem Now


* Offer valid on annual DropTask PRO subscriptions only and expires on Tuesday 29th March 2016. Cannot be used on subscription downgrades or in conjunction with any other offer.

The features that you might have just missed

Features; whether it’s the latest pocket gadget or the new ‘smart home’ control system, we just can’t get enough. Features offer substance, and sure, some can be throwaway gimmicks, but more often than not they become indispensable due to their ability to make our lives easier – to solve a nagging problem or to fulfil a need we didn’t think we had. Plus, let’s face it, they’re one of the key drivers that leads us to ‘buy-in’ in the first place so it’s important to know exactly how they can be put to best use.

Now when it comes to DropTask, we try to keep things really simple. We don’t expect you or your team to study tutorial after tutorial just to get started, so we pack in the power in a way that we hope enhances your user experience rather than hinders it – which is especially important if you’re new and trying to find your way around a productivity-boosting app. Despite this, some features can still get overlooked, so here it is; our rundown of 5 fantastic features that you might have just missed…

1. Turn a ‘Please Do’ into a ‘To Do’

Email 2 Task

It’s one of the fan favourites – any email that you forward to task@droptask.com automatically converts into a ‘to-do’ within DropTask, as long as you’ve emailed from the same address that’s linked to your account. But what if someone else wants to put in a request via email?

Well, neatly located within your user preferences (which can be accessed by selecting your avatar in the top right corner), you’ll find a unique email address ending in ‘droptask.com’. Simply give this to colleagues, friends, family or anyone else who likes to dish out the odd job, and anything they send to this address will automatically land in your DropTask as a colorful and interactive task bubble, begging to be burst.

2. Keep your eyes on the task at all times…(or not)

Unwatch Tasks

By default, you’ll receive notifications and alerts on almost all of the activity that takes place on a task that you’ve created – whether you’re assigned or not. It’s a great way to stay in the loop, but doesn’t need to be the case if you’re looking to hand over responsibility and then take a step back from having any further involvement.  To opt-out of updates, simply select the task to access the feature-rich task sidebar and then click the button marked with 3 dots. Then, select ‘Unwatch‘ from the drop-down menu so you can go back to your day without hearing another peep.

3. Drag attachments

Drag Attachments

The quickest way to upload a file to a task is to go into the task side bar, click on the ‘paperclip’ icon and then select where you would like to upload it from… Right? Wrong.  To save some seconds, try dragging a file from wherever it’s stored on your computer, straight onto the task circle itself and ta-da! It’s attached.

4. Show or hide

Hide Dependencies

Dependency arrows are great for creating workflows so you can easily identify what needs to be done first, or next.

Example:

If you’re looking to bake a cake, then you’ll need to buy the ingredients first. So the sequence will look like this:

Simple Dependency

Pretty simple, right? Well if your project starts to grow and your goals get ambitions, you could end up with arrows pointing in all directions:

Cake Baking Business Project

This is when you’ll want to seek out our Show or Hide filters. Within this filter menu you have the option to show dependencies for a ‘Selected Task Only’, meaning that the arrows will only show when you’ve clicked a task and therefore expressed some interest in it. This filter helps to keep your project clean, so you only see what’s important to you at that time.

5. Sharing is caring

Task Permissions

Spreading the word and inviting friends and family to join you in DropTask allows you to remain seamlessly productive across each area of your life; whether you’re organising whose turn it is for the school run, planning your wedding, or making a start on that business venture you’ve been putting off.  But we understand that it can be tricky to get everyone on the same page, so we’ve created Visibility Settings that you can adjust as the project owner.

Visibility Settings allow you to set projects from ‘Private’ to ‘Public’ (just check that you don’t have any sensitive information that you need to keep private first), and you can share the link with anyone – even if they don’t have an account. What’s more, with ‘read-only’ access you can sit back, relax and share your ideas and goals with complete peace of mind that they can’t be changed in the slightest.


Have you recently discovered a feature that you didn’t know existed? Let us know in the comments below!

Not yet a user? Get started for free.

Avoid information overload with our new-look notification center

Information overload on the computer In today’s digital world, the internet has made it possible to source and deliver information in an instant and connect with others from all around the world. However, as soon as you turn on your device and log online you’re bombarded with emails, messages, news, social networks and reminders which can actually have an adverse effect on your productivity.

Too much information – or ‘information overload’ as it’s commonly known – can lead to interruptions, become unmanageable, create confusion and if nothing else, can drive us mad!

That’s why in the new version of DropTask, we’re transforming our notification center so you can effortlessly manage all task-related information and updates – without getting bogged down! Let’s take a closer look…

See what matters most

New-look notification center in DropTaskTo ensure no important information is lost amongst the abundance of activity that takes place within DropTask, you’ll only be alerted of key changes or updates to your tasks – such as reminders and comments. By reducing the number of notifications received, you’ll find it easy to take necessary action and respond to changes.

Limit interruptions

DropTask hidden notifications for smaller updatesThough some notifications are required and determine next action steps, in many cases you probably don’t need them. So in the new release, notifications for smaller task updates (such as the addition of a subtask or importance flag to a task), will be hidden – reducing distraction and giving you the ability to focus.

 Never miss a thing

dismissed notIn our new release, notifications will wait for as long as you need them to – they’ll only disappear once you’ve seen and actioned them. Even after a notification is cleared, it can still be viewed in the ‘Dismissed‘ section of the app at a later time.


Interested in contributing to the ongoing development before the official release? Simply subscribe to DropTask PRO today and get in touch at contact@droptask.com where we’ll send you an exclusive invite to join our DropTask Tester Program!

Don’t forget to follow us on Twitter, Facebook and Google+ for the latest updates and information about our upcoming release.

A look back at our most memorable moments of 2015…

Looking Back on 2015 at DropTaskWith the holiday season in full swing, many of us will be taking time out to rest up and recharge our batteries after a busy year. So as 2015 draws to a close, it’s the perfect opportunity to reflect on everything that has been accomplished – before looking forward to the year ahead. Here’s a look back at just some of our most memorable moments at DropTask this year…

The DropTask Community

The DropTask Yammer CommunityAs we looked to find the right tool to engage with our users, we set up the DropTask Yammer Community – providing an engaging and collaborative environment for users and the DropTask team to connect with one another. By strengthening our connection to you – our incredible supporters, we’ve been able to gain valuable insight into your needs as well as deliver the support that you require – resulting in a product that brings great value in managing people’s tasks and lives, as well an invaluable user experience.

Brand-new integrationsDropTask for Outlook plugin

2015 saw the release of our plugin for Outlook – making the way emails are managed even easier. The ability to instantly transform emails into actionable tasks ensures that incoming to-dos don’t get lost or forgotten in an ever-increasing inbox.

DropTask PRO and Evernote IntegrationHot off the back of this release was the launch of our integration with popular note-taking tool, Evernote. A two-way sync makes it possible to bring notes to life by putting them into action in DropTask, or sending to-dos straight into Evernote to generate ideas and watch work take shape.

Native desktop apps

DropTask for Windows and Mac DesktopWith DropTask available on the Web, as well as on iOS and Android devices, we were thoroughly excited for the much anticipated launch of our native desktop apps for Mac & Windows. Boasting lightening speed performance and offline capability, the apps give you the complete flexibility to be able to leverage DropTask from your chosen device at any time.

Powerful product enhancementsProject Archiving

As part of our mission to continuously deliver value and improve user experience, we also made some small yet powerful enhancements to the app. From the ability to Transfer and Archive Projects, to improved Searching and Filtering functionalities, these small enhancements give even more freedom and flexibility – helping to reduce distractions and bring focus to the areas that need it the most.

How others are using DropTask

Hudson Architects using DropTaskFrom large organizations and schools, to family-run businesses and sole traders, DropTask has been helping users from around the world to manage their to-dos. Amongst the stories we’ve shared, we’ve learnt how sales at Corporate Recognition have increased, working in remote teams has been made easy at HP, and how efficiency and transparency has been inspired at Hudson Architects – all as a result of implementing DropTask into the day-to-day running of the organizations.

Plus, a beautiful evolution…

The DropTask team at TechCrunch Disrupt 2015Throughout the year we’ve been listening to what our users have been saying and as a result, we’ve been making some big changes to the app – including a beautiful new design and strengthened organization and management capabilities. The team were extremely excited to hit the road and head to London for TechCrunch Disrupt (one of the most anticipated tech events of the year), to unveil the upcoming release for the first time.  Now, with the beta already under way, we’re pleased to announce that we’ll be lifting the lid on our new release early next year. But in the meantime here’s a glimpse at some of the feedback we’ve received….

First minute’s impression: WOW, both Schedule and Completed Tasks view are functional enhancements.”
Jan Dvorak

Great work guys. I wasn’t sure what you could do to tweak it and make it better. This is more than just a tweak!!! This is a whole new program.
Brian Vroomen

Love it!! …Love the fact that one can view it in so many different ways.
Tarjinder Gill

So there you have it, some of our favorite picks from 2015 – and what an amazing year it’s been. A big thank you to all our users for supporting us on our journey. Now, with the doors to 2016 to soon open, we’re excited about what’s in-store, so be sure to check in here and follow us on Twitter, Facebook and Google+ for the latest news, tips and stories.

If you’re new to our blog and want to check out DropTask, you can sign up for free here: www.droptask.com/signup

iMindMap 9 Coming Soon…

iMindMap 9 Landing SoonOur integration with iMindMap (the only Mind Mapping software endorsed by the inventor himself, Tony Buzan) is taken to another level with the most advanced version of the software launching soon. In iMindMap 9 you’ll experience the responsiveness of an all-in-one digital workspace, where you can explore all corners of your mind and let your ideas run wild before launching them into action in DropTask. Let’s take a closer look at what you can expect to see in iMindMap 9…


 Visualize your work

iMindMap 9 Visual ViewsWith four visualization views (Fast Capture, Brainstorm, Mind Mapping and Presentation) iMindMap 9 goes hand-in-hand with the visually captivating nature of DropTask – making them the ideal duo for visual thinking and boosting creativity. With the ability to seamlessly synchronise between views you’ll be able to find the perfect outlet for any stage of your creative process.


 Capture your best ideas

iMindMap 9 Fast CaptureSometimes, moments of inspiration and break-through ideas occur when we least expect them. In iMindMap 9, you’ll be able to capture your ideas effortlessly with the all-new Fast Capture View. Using cutting-edge technology, this view provides a tangible space for your ideas to flow instantly and the self-organizing bubbles mean that your distractions will be kept to a minimum.


Organize your creations

iMindMap 9 Brainstorm ViewThe Brainstorm View is back – and this time its design is even more innovative and powerful than ever before.

With a range of new customization and formatting options such as canvas backgrounds, a smart clean-up function, and relationship arrows and icons to visually categorize ideas, you can bring order to your brainstorm while giving it that special personal touch.  There’s also a brand-new Outline Panel (available in Fast Capture, Brainstorm and Mind Map View), which will display your work in list format so you can easily organize and access ideas.


Flexibility when you need it

iMindMap 9 Integrations - Evernote, Dropbox, Google DriveiMindMap 9 lets you share and save work in more places than ever before by introducing new integrations with Evernote, Google Drive and Dropbox. And let’s not forget the two-way integration with DropTask PRO, allowing you to export your DropTask projects into iMindMap if you’re looking to refocus your energy on further brainstorming and Mind Mapping.


Bring your ideas to life

Export from iMindMap 9 to DropTask PROA great idea is just a great idea until you act on it. By integrating iMindMap with DropTask PRO, you can transform free-flowing ideas from iMindMap Ultimate into tasks that can to be actioned in DropTask. With our refreshingly visual and fluid approach towards task management, you can envision the finish line like never before. Use practical and powerful features in time management, collaboration, and prioritization to manage your overall project with ease, and give focus to the areas that need it the most.


To find out more about iMindMap 9 and for exclusive pre-launch offers, click here.

Put your ideas into action by signing up to DropTask for free today: https://www.droptask.com/signup