Category Archives: DropTask Features

Back to School made easy with DropTask

Back to School

If you’re preparing for the start of a brand new school term, DropTask can help you manage your priorities and prepare your work in time for when the bell rings. Whether you’re organizing homework deadlines, or planning your lessons for the week, DropTask will help you to stay on top of your goals for a stress-free school year.

To help you jump back into classroom life, take a look below for 3 ways you can set yourself up for success this semester. Before you know it, you’ll be armed with the knowledge and tools you need to make this semester your most productive yet.

DropTask Planner

Manage priorities with your DropTask Planner

With the DropTask Planner, you can schedule your tasks in three simple boards: Now, Next or Soon. Breaking your to-do list into smaller chunks is a much more effective way to prioritize your work, so you can stay focused on the tasks that are most important. We all know that priorities can shift and new deadlines can crop up last minute – make quick changes as priorities move around by simply dragging and dropping your tasks onto a different board, so you can take control of your workload.

These simple boards are only visible to you, giving you your own space to organize your thoughts and tasks in a way you can understand. Say goodbye to your traditional to-do list, and use the DropTask Planner for the flexibility and ease to re-order and manage your tasks as priorities might change around you.

Group Project

Use Projects to categorize your workload

DropTask’s Projects give focus to things that need to be done and allow you to categorize tasks and responsibilities into one productive workspace. Create your own private project to display your personal lesson plans or revision notes. Alternatively, invite students or classmates to a group project so you can easily work together on a project.

By creating a group project, you can further encourage teamwork and collaboration with discussions. Keeping your conversations and assignments together in one space will make it easier to work on your tasks as they develop, and maintain a seamless flow of communication with others. Easily send and receive comments and feedback by using the ‘@’ symbol within a specific task to mention your colleagues. When someone mentions you in a comment, you will receive a notification within the app, so you won’t miss any activity.

Daily Email Summary

Stay on track with daily email summaries

Start your day on track and make sure nothing slips through the net. We’ll send you an email every morning to let you know which tasks you have to work on, as well as which ones are overdue, due today and due tomorrow. Within each task that you create, you can add due dates so we can send you these helpful reminders to ensure you’re always one step ahead of the game.

Want to add more to your tasks? When setting your due dates, you can also add extra details such as the level of importance, urgency and effort required for each task. There is also an adjustable progress bar, so you can specify exactly how far your task has left to completion.

Sign up for DropTask FREE today, and make this school year your most productive and efficient yet.

A quick guide – Using DropTask’s new Planner for personal productivity

DropTask Planner

When you’re part of lots of collaborative projects, keeping your priorities in sync can be a challenge. You need a space to view all the tasks that lie ahead of you, so you can work through your responsibilities strategically – without letting anything slip. We designed your DropTask Planner with this in mind.

Work collaboratively, but in your own way

Your Planner is yours and yours alone. It is only visible to you and cannot be found by anyone else in your team. This makes it the perfect place for personal prioritization. As you are planning projects in Canvas or Workflow View, you can schedule your own tasks for Now, Next or Soon and find a copy of them in your Planner. Visual markers – that only you can see – are added to specific tasks in your projects, helping you to keep your own priorities in mind.

DropTask Planner Assigning Canvas

Give all your tasks one home

It’s unrealistic to think that all tasks come from projects. Some tasks just crop up, out of nowhere, and they need to get done. Your Planner allows you to create standalone tasks that can live outside of projects. They only exist in your Planner, and you can schedule them for Now, Next or Soon depending on how quickly they need to be completed. Introduce these standalone tasks and get them ticked off alongside your project tasks. Keeping all your to-dos in one place, no matter where they come from, will help to keep your priorities balanced and in sync.

DropTask Planner Creating Task

Work flexibly to your own deadlines

You’ll notice that your Planner is dateless. We’re giving you the freedom to set your own time parameters. Tasks on your Now board might need to be dealt with before lunchtime, but, for another DropTask Planner user, that same Now board may consist of tasks that are to be completed before the end of the week. It’s down to you and how you work best. And, as priorities shift and new tasks arise, you can rejig your Planner to reflect what’s now most important. In the modern world, you must be flexible in order to achieve. The ability to pivot and reassess your priorities is crucial, and DropTask’s Planner allows you to do just that.

How have you been using your new DropTask Planner? If you’re looking for some extra inspiration take a look at our full DropTask Planner tutorial here:

Try DropTask’s new Planner today to prioritize the personal tasks that will move your shared projects forward – with real world productivity. Sign up today for FREE.

Get things done – Now, Next or Soon – with DropTask’s new Planner

DropTask Planner

Powerful prioritization with your DropTask Planner

Even the best task management tools can’t help you to do everything at once. DropTask is for real-world productivity. And, we know, that to stay on top of your workload in the real world, you need to be a pro at prioritizing.

As tempting as they can feel, traditional to-do lists won’t cut it. Trying to fix down to-dos in a linear list will only end in disappointment. New tasks can crop up that need to take priority, and immediately your list is redundant. Pen scribbles, confusing arrows and wasted paper will get you nowhere. You need the flexibility to pivot and reorder your to-dos based on what’s happening around you.

DropTask is giving you a more realistic way to tackle your personal workload. Work across all projects, and use the new DropTask Planner to schedule your assigned tasks for Now, Next or Soon. These three simple boards are just for you to use, and they’re going to help you properly prioritize whatever you’ve got to get done. And, if things crop up, you’re free to shift your current tasks around and slot in those new to-dos – simple.

See the Planner in action – Watch our video here:

Get to know your new DropTask Planner

So, when you’re faced with a heavy workload, how do you decide on what’s a priority? In this blog, we’ll help you to assess the tasks that lie ahead of you and prioritize flexibly and effectively using the boards in your new DropTask Planner.

Now board DropTask Planner

Now

Keeping your goals in mind, consider if you should be working on a task right now, or if there are things to do before it. If you’re assigned to a task of urgent importance, then it belongs on your Now board. Be strict. Tasks on your Now board cannot be put off and need your immediate focus. You can define your own time-frame for your Planner. Tasks on your Now board may need to be completed this morning, today or by the end of the week. Anything that needs to be done after that time belongs on your Next or Soon boards.

Next board DropTask Planner

Next

On your Next board are the tasks that can wait for now, but will soon need to be tackled. These tasks might depend on you finishing the Now tasks that you’re currently working on. It’s important to consider dependencies while prioritizing your workload. For example, you may have “Book flights” on your Now board, but “Arrange airport transfer” on your Next. Once you’ve completed a Now task, turn your attention to a Next task by pulling it across to its neighbour board. This one-out-one-in cycle keeps your workload manageable and will get you into an effective rhythm of productivity.

Soon board DropTask Planner

Soon

Your Soon board is for those tasks that you need to do, soon. Sounds obvious, but this Soon board is a crucial part of your prioritization process. Soon tasks have enough importance to deserve a place in your planner, but they don’t need your attention right now. By giving them a space on your board, they’re not going to slip through the net. One day, your Soon tasks will become your Next tasks, and eventually, move their way through the framework until they are marked as complete from your Now board.

 

Once you’ve added tasks to any of your boards, you can reorder your task list to add an extra layer of prioritization, with the freedom to reshuffle at any time. When you’re working in a DropTask project, schedule your tasks for Now, Next or Soon from the sidebar to find them in your Planner. When you’re in your Planner, you can add any of your tasks from existing projects. Being able to work across tasks from any projects allows you to keep your individual priorities in sync, no matter where they’ve come from.

Did you know?

In your Planner, you can create tasks that stand outside of projects. We all have those odd, miscellaneous tasks that don’t quite fit into a particular project. But, these tasks still need a home. They can now live solely in your Planner, scheduled amongst your existing priorities and ready to be actioned. They are yours and yours alone, and will only be found in your Planner, which only you can see. If ever you need to, you can later assign these tasks to any of your projects from the task sidebar, and work collaboratively on them with teammates.

Try DropTask’s new Planner today to prioritize the tasks that will move your projects forward – with real world productivity. Sign up today for FREE.

Teams, collaborate better this July 4th with DropTask

July 4th DropTask

We’ve all had to work with others at some point in our lives in order to get things done. Whether it’s working towards a strict deadline or organizing a big event, we often rely on fellow team members to help us get over that final hurdle, and they’re often the ones who we’re celebrating with at the finish line. And, while some prefer working on their own, many of us can’t imagine facing everyday workplace challenges without a supportive team behind us.

Rally your work buddies together this 4th July with DropTask and create the best team on the block with our top tips below.

Congratulations

Boost morale – a ‘good job’ goes a long way
Being thankful for hard work and celebrating small successes can sometimes get pushed aside by other pressing deadlines. Recognition of your team’s hard work not only allows you to express gratitude for their efforts but also encourages employees to strive for greater results with a clear understanding of what behaviors and outcomes your organization values.

Share praise by instantly by Congratulating a colleague on completing a task – big or small. A playful celebration of confetti will shower their screen, and get them geared up for the next phase of the project.

Delegate

Oversee, don’t micromanage
Employee autonomy limits the need for constant direction from managers and CEOs. However, in a 2013 survey conducted by Stanford University focusing on executive coaching, 35% of coaches admitted that delegating work is something that they need to work on. And even when managers do delegate responsibility, they fall into the trap of micromanaging the rest of their team, resulting in employees performing at a lower level (as found in a recent study).

Instead of feeling like you have to constantly look over your team’s shoulder, take a step back to show that you trust them to perform at a high standard. By granting the team a little authority, they’ll have the freedom to work together to get things done. After Delegating responsibilities, you can gently oversee project developments by looking at the ‘Active’ projects from within the Project Browser. Here, you’ll be able to view what’s in Progress, what’s been Completed, and areas that require your attention. With indicators displaying the status of the overall project, you’ll be able to keep track of project developments at a glance.

Set due dates

Define deadlines
Strategic deadlines push the team forward towards the desired end goal. Set specific task Due Dates to inform your team of the activities and timescale required for the project’s successful completion.

How do you motivate your team to get things done? Introduce them to DropTask. They can sign up today for free.

Staying productive in a world of interruptions

As technology continues to advance, staying productive should be getting easier. In the workplace, the usual culprits of distraction are constantly pinging, buzzing and beeping. But, the question is, how do we stay focused when the temptation to break away from our current task is so frequent? Instead of letting hours pass you by, we’re on hand to help you get the most out of every minute. In today’s blog, read our top tips for staying engaged and productive in a world full of interruptions.

Find the power button
How many devices do you currently have spread across your desk? If the answer is more than one, then things need to change. Did you know, that jumping between different devices and apps actually makes us less productive? That’s right. When we work in this way, we increase the risk of losing important information, which is something that we don’t want to happen. Our advice? Switch off any additional devices and use just one to keep all of your important information. Make DropTask your home for everyday projects and keep tasks in one place. Upload documents, add notes, assign tasks and progress with your work, all from within one app and device.

Make a list
No, really! If you’re struggling to focus, create a list of things you need to get done. Did you know, that when things are written down, we’re more likely to go on and achieve them? Create an Urgency list in DropTask and before you know it, you’ll be one step closer to achieving the goals, you originally set out to achieve. In your Urgency list, you’ll be able to determine what’s normal or high urgency. With everything that you need to do right in front of you, you’ll be more inclined to get to work. If you’re concerned about forgetting about a task, don’t be. Urgent tasks will be assigned a colored lightning bolt to ensure they’re the first tasks that catch your eye whenever you open your project.

Block out the noise
Constant notifications can leave us feeling drained and overwhelmed. The inability to focus can also cause frustration when we realize we’re a day behind on our work. At DropTask, we never want you to feel like this. No matter where you are or what you’re doing, we want you to stay in control with how you’re being notified. We’ve updated our Notifications to ensure you’re being alerted only on the things that matter to you. Choose between Focused, Detailed or Custom Notifications. If you’re busy working on a monthly report or outlining the new marketing schedule, switch your Focused notifications on. Want to be informed more regularly? That’s fine too. Switch to Detailed or Custom Notifications to fine-tune your level of alerts based on your own needs.

How do you use DropTask to stay engaged in your work? If you have a story to share we’d love to hear it! Email us at support@droptask.com today if you’re interested in being a case study.

Springtime projects: How to keep track, stay ahead and get things done

With spring being the season of new beginnings, it’s important that we take care of the projects that have been growing over the past few months. Have you got any projects that need more focus? Are you looking to prioritize your weekly tasks? Or, are you looking to inject a little more color into your current and future workload? If the answer to any of these questions is yes, then you’ve come to the right place. DropTask’s unique views help you to work at your best. Keep track of your projects, stay ahead and get things done.

If you’re looking to refresh your workload and supercharge your productivity, then take a look at our 3 tips below to find out how DropTask can help.

Switch up your style
Dull, mundane and linear projects only repel us from getting things done. Luckily, DropTask has a view to suit all styles of working, and makes tackling our workload a breeze. From the intuitive and colorful circles in the Canvas View, to clear visibility in the Workflow View and unique icons in Urgency Lists, your work will be far from boring. Plus, there’s no need to worry about changing views. Your work will be carried across so you won’t lose any tasks when you swap. Plus, depending on your project or mood, you can alternate between all views. There really is a view for everyone.

Focus on your priorities
Studies have shown that workplace productivity drops 20% during the spring and summer months. With the lighter evenings already in full swing, trying to focus on getting work done is sometimes easier said than done. “What was I doing again?” is a regular thought of ours when we can’t concentrate on the task at hand. To help combat this and to avoid getting overwhelmed, use Filters to narrow down on what’s in front of you. Filter by Importance, Urgency, Attachments, Tags plus much more. With fewer things on display, you’ll be able to hone in, fight through distractions and focus on your priorities.

Give yourself a pat on the back
The most important point, yet the one we’re all too used to forgetting about. We all know the positive effect that good vibes bring. That’s why we want to say well done to you. When we’re bogged down with work, we often forget to give ourselves a pat on the back. In DropTask, your hard work doesn’t go unnoticed. When you reach productivity milestones, the celebratory Achievement feature will appear. This will not only give you a digital high-five, but spur you on to keep achieving great things. Plus, if you’re looking for a mid-week motivator, view your latest DropTask Achievement available now in the main menu.

Stay ahead of your work this spring with DropTask. Why not give it a go today? Click here to sign up today for FREE.

DropTask Android app – new updates available now!

At DropTask, we’re passionate about giving you the right tools to plan, manage and achieve your project goals. And, with more and more people working remotely, we thought it was only right to give our Android app a little TLC, to ensure you can be productive whenever and wherever you are. So, without further ado, here’s what’s new!

To deliver a smooth and seamless experience, our Android app has undergone a huge update and features a cleaner design, easier navigation and updated functionality.

 

You’ll see that tasks within the Workflow, Completed Tasks and Calendar View now have a new look, with visuals that you’ll be familiar with from our web and desktop apps. This new and optimized design allows tasks to ‘stack’ for more intuitive use of space.

Located in the main menu, you’ll also find the Project Browser, which is great if you’re a manager and are looking for that high level overview of how many tasks are in progress, on hold, or completed, as well as the distribution of workload within the team.

With visual indicators displayed on each project, you’ll be able to determine its health at a single glance. Plus, to make life infinitely easier, you can search and filter by name, last opened or even last updated.

To see the app in action, check out our 30 second video.

Download our new Android app today and let us know your thoughts in the comments below. With more updates in the pipeline, your DropTask experience will remain in sync, whatever your device.
Get it on Google Play

3 tips for spring cleaning your workload

Now that Spring has sprung, the evenings are getting lighter and the temperature is heating up. While we welcome the change in seasons with open arms, it got the DropTask team thinking. What better time than the present to freshen up our workloads? This spring, use DropTask to dust the cobwebs off messy workloads. When our work environments are chaotic it restricts our ability to focus. It’s time for you to get organized, freshen up your to-dos and make sure you are on track to achieve your goals. Take a look below at how DropTask will help you spring into action.

Keep everything in one place
It’s long been believed that a messy desk is a sign of low productivity. Instead of using your desk as a space to hold documents, conversations and important notes, pour everything into DropTask. Create Tasks in a collaborative project for everything you need to get done. If you’re working with others, Assign Tasks to team members so that everyone knows who’s working on what. The great thing about DropTask is that you can Attach Files to your tasks. So the next time you’re responsible for an important document, simply upload it to DropTask so that you know exactly where it can be found. Documents are stored in the task which means they’re easily retrievable. Not only saving you time that you’d usually spend searching for documents but in return, making you more productive too.

Create a defined structure
Sometimes, when we don’t know the next steps to take in a project, things get stalled and fall behind schedule. And, while we miss these deadlines, we end up creating more work for ourselves. So that you and other team members are aware of the project cycle, drag and drop tasks in the Canvas on top of one another to create Task Dependencies. These visual arrows will help you define the order of steps you’re going to take in the project. With a clear view of the path you’re going to take, you’ll gain a big picture overview of the project and ensure nothing falls behind.

Remember to go the extra mile
Workloads can become messy when we don’t complete tasks to our maximum potential. How many tasks have you started, but not yet completed? Push yourself to go the extra mile every time you’re assigned a task, and ensure you get it across the finish line. Every step counts. Use the Progress Percentage Bar to indicate how far you’ve got left to go. Your progress will be visible on the task, so you’ll always be reminded of the work that’s left to complete. Want to hear the best part? When you complete a task, you’ll be prompted to give yourself a pat on the back with the new Congratulations animation. Plus, all of your Completed Tasks will contribute to your DropTask Achievements, so you’re always one step closer to your next productivity milestone, and you’ll gain an instant boost of motivation, too. So what’re you waiting for? Finish those ‘nearly there’ tasks and reap the rewards today!

With DropTask, say goodbye to messy workloads and hello to a refreshed workspace, powering up your productivity and helping you to get more stuff done. With these three tips, you’ll feel re-energized and be rearing to get to work this spring, your most productive season yet.

Use DropTask to organize your workload. Sign up today, it’s FREE!

Don’t rely on luck. Here are 3 ways to guarantee success

With St.Patrick’s Day right around the corner, it got us thinking. Wouldn’t it be great if we could have the luck of the Irish all year round? We all have days when we’re super productive, then have days where we seem to get nowhere. Learning the art of being productive is a key factor in determining how successful we may become. But, what happens when we try to be productive and luck just isn’t in our corner?

Today, we’ve noted down 3 tips to help get you onto the accelerator to success and to ensure you’re productive all year round.

Visualize, visualize, visualize
Did you know that visualization is a key method in reaching a desired goal? Picture yourself getting that promotion, going on that dream holiday or buying that car. Whatever you want to achieve, visualize it happening. Once you’ve identified what you want to achieve, think about what you need to do to get there. Create circular, color-coded tasks to act as visual reminders, encouraging you to start work on them. In return you’ll be more productive. Add a Cover Image to your task to make it more personal and visually appealing. Tasks can be created for any aspect of your life, meaning that the possibilities to achieve success are endless.

Work smarter, not harder
Sometimes, when we’re working to try and finish a project or task, it feels as though we are getting nowhere fast. Instead of making real progress, we end up just being busy. We’re often expected to do more work with fewer resources and tighter deadlines. Don’t waste the time that you’ve been granted, instead, use it wisely with DropTask. Work smarter by scheduling important dates, such as March 17th, to ensure you’re aware of upcoming events and deadlines. The built-in Calendar will present all of your to-dos for the coming weeks and months ahead. If you need to rearrange, simply drag and drop your task into its new date. By noting down everything that requires your attention, you’ll be able to delegate your time accordingly.

Stop procrastinating
We all have heavy, important tasks that hang over our heads and weigh us down. Stop using the ‘I’ll do it tomorrow’ excuse. Instead, use Brian Tracy’s world renowned ‘Eat That Frog’ methodology and get working on that task which has the biggest impact to your success, right at the start of your day. The ‘Eat That Frog’ methodology aims to limit procrastination and help you make meaningful leaps towards your end goals. Use the Urgency icon to identify what requires your focus, then assign Filters to narrow down what’s being displayed in front of you. By doing this, you’ll be able to fully focus on to-dos for the day and limit the chances of distraction. Plus, with your important tasks out of the way, you’ll be able to look forward to future plans.

Secure success all year round with DropTask. Signup today for FREE!

Boost workplace happiness with NEW Emoji Reactions & Congratulations features

Let’s face it, we all love receiving positive feedback. Even a simple 🙂 can lift our mood and spur us on to achieve more. At DropTask, we know how important it is to maintain good vibes in the office, and receiving a pat on the back makes the job more worthwhile. This got us thinking. With projects moving fast and teams spread across the globe, we don’t always get the chance to give someone the high-fives they deserve. So, you can now show your appreciation to your team for getting over that final hurdle as it happens, right here in DropTask. Sometimes, the road to a project finish-line is long and tough. But our latest update makes it easy to inject a bit of cheerful encouragement into your working day. So, to really kick-start your #MondayMotivation, we’re excited to introduce our brand NEW Emoji Reactions and Congratulations features to the app. Instantly celebrate success and cheer on your team with our exciting new update. Read on to learn how Emoji Reactions and our Congratulations feature will boost team happiness and inject a little bit of fun into your working day.

Emoji Reactions in DropTask

Like it, love it or even hate it? Share your thoughts with Emoji Reactions

When it comes to teamwork, effective communication is key. Emoji Reactions* are a quick and fun way for the whole team to have their say, without really saying anything. Agree with a comment a team member has made? Now you have the ability to give it a ‘thumbs up’ or maybe even a ‘trophy’. With a huge library of familiar emojis, you can react to comments in any way you see fit. Emojis are more than just smiley faces and hearts. They help teams communicate better and enable people to make more personal connections at work. They make our thoughts and feedback more engaging and can even soften the blow of critique. Some team members are quieter than others, and may not give their opinion in words or person. Emoji Reactions are a laid back way to get thoughts from everyone on the team. With a wider range of options inputted into the project, you’re bound to see exciting improvements in end results. Set a more friendly tone in your workplace and let your true company culture shine through with DropTask Emoji Reactions. Change your workplace the tone from stuffy to friendly and help your team members feel good about the message you’re sending out. So what’re you waiting for? Start adding reactions to comments today.

Show your team some appreciation with new Congratulations

Positive energy is contagious and we all love that feeling when we’re able to tick off tasks. When you and your team are working hard on a project, it’s important to keep motivation high by celebrating even small wins. Now available in DropTask, celebrate Completed Tasks with the all-new Congratulations feature. If you’ve been working on a task with others or assigned a task to a team member, you’ll get a notification when it’s been carried over the final hurdle. Send an instant Congratulations straight through to your hard-working colleagues. By doing this, they’ll be greeted with a feel-good animation which will be sure to motivate them for their next task. At DropTask, we know the importance of showing praise to other members of the team. The benefits speak for themselves. Congratulating team members not only boosts their self-esteem but encourages workplace productivity. Promote a positive teamwork culture and show your colleagues you don’t take their hard work for granted with DropTask’s new Congratulations feature today.

Eager to try out our latest update? Sign up now to DropTask and let us know your reactions to our latest features on Twitter @droptask. Tweet us using the hashtag #MondayMotivation to let us know how our new updates are encouraging you to go the extra mile.

*Emoji Reactions are a DropTask for Business feature. View our Business plans here.
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