Category Archives: DropTask Features

Teams, collaborate better this July 4th with DropTask

July 4th DropTask

We’ve all had to work with others at some point in our lives in order to get things done. Whether it’s working towards a strict deadline or organizing a big event, we often rely on fellow team members to help us get over that final hurdle, and they’re often the ones who we’re celebrating with at the finish line. And, while some prefer working on their own, many of us can’t imagine facing everyday workplace challenges without a supportive team behind us.

Rally your work buddies together this 4th July with DropTask and create the best team on the block with our top tips below.

Congratulations

Boost morale – a ‘good job’ goes a long way
Being thankful for hard work and celebrating small successes can sometimes get pushed aside by other pressing deadlines. Recognition of your team’s hard work not only allows you to express gratitude for their efforts but also encourages employees to strive for greater results with a clear understanding of what behaviors and outcomes your organization values.

Share praise by instantly by Congratulating a colleague on completing a task – big or small. A playful celebration of confetti will shower their screen, and get them geared up for the next phase of the project.

Delegate

Oversee, don’t micromanage
Employee autonomy limits the need for constant direction from managers and CEOs. However, in a 2013 survey conducted by Stanford University focusing on executive coaching, 35% of coaches admitted that delegating work is something that they need to work on. And even when managers do delegate responsibility, they fall into the trap of micromanaging the rest of their team, resulting in employees performing at a lower level (as found in a recent study).

Instead of feeling like you have to constantly look over your team’s shoulder, take a step back to show that you trust them to perform at a high standard. By granting the team a little authority, they’ll have the freedom to work together to get things done. After Delegating responsibilities, you can gently oversee project developments by looking at the ‘Active’ projects from within the Project Browser. Here, you’ll be able to view what’s in Progress, what’s been Completed, and areas that require your attention. With indicators displaying the status of the overall project, you’ll be able to keep track of project developments at a glance.

Set due dates

Define deadlines
Strategic deadlines push the team forward towards the desired end goal. Set specific task Due Dates to inform your team of the activities and timescale required for the project’s successful completion.

How do you motivate your team to get things done? Introduce them to DropTask. They can sign up today for free.

Staying productive in a world of interruptions

As technology continues to advance, staying productive should be getting easier. In the workplace, the usual culprits of distraction are constantly pinging, buzzing and beeping. But, the question is, how do we stay focused when the temptation to break away from our current task is so frequent? Instead of letting hours pass you by, we’re on hand to help you get the most out of every minute. In today’s blog, read our top tips for staying engaged and productive in a world full of interruptions.

Find the power button
How many devices do you currently have spread across your desk? If the answer is more than one, then things need to change. Did you know, that jumping between different devices and apps actually makes us less productive? That’s right. When we work in this way, we increase the risk of losing important information, which is something that we don’t want to happen. Our advice? Switch off any additional devices and use just one to keep all of your important information. Make DropTask your home for everyday projects and keep tasks in one place. Upload documents, add notes, assign tasks and progress with your work, all from within one app and device.

Make a list
No, really! If you’re struggling to focus, create a list of things you need to get done. Did you know, that when things are written down, we’re more likely to go on and achieve them? Create an Urgency list in DropTask and before you know it, you’ll be one step closer to achieving the goals, you originally set out to achieve. In your Urgency list, you’ll be able to determine what’s normal or high urgency. With everything that you need to do right in front of you, you’ll be more inclined to get to work. If you’re concerned about forgetting about a task, don’t be. Urgent tasks will be assigned a colored lightning bolt to ensure they’re the first tasks that catch your eye whenever you open your project.

Block out the noise
Constant notifications can leave us feeling drained and overwhelmed. The inability to focus can also cause frustration when we realize we’re a day behind on our work. At DropTask, we never want you to feel like this. No matter where you are or what you’re doing, we want you to stay in control with how you’re being notified. We’ve updated our Notifications to ensure you’re being alerted only on the things that matter to you. Choose between Focused, Detailed or Custom Notifications. If you’re busy working on a monthly report or outlining the new marketing schedule, switch your Focused notifications on. Want to be informed more regularly? That’s fine too. Switch to Detailed or Custom Notifications to fine-tune your level of alerts based on your own needs.

How do you use DropTask to stay engaged in your work? If you have a story to share we’d love to hear it! Email us at support@droptask.com today if you’re interested in being a case study.

Springtime projects: How to keep track, stay ahead and get things done

With spring being the season of new beginnings, it’s important that we take care of the projects that have been growing over the past few months. Have you got any projects that need more focus? Are you looking to prioritize your weekly tasks? Or, are you looking to inject a little more color into your current and future workload? If the answer to any of these questions is yes, then you’ve come to the right place. DropTask’s unique views help you to work at your best. Keep track of your projects, stay ahead and get things done.

If you’re looking to refresh your workload and supercharge your productivity, then take a look at our 3 tips below to find out how DropTask can help.

Switch up your style
Dull, mundane and linear projects only repel us from getting things done. Luckily, DropTask has a view to suit all styles of working, and makes tackling our workload a breeze. From the intuitive and colorful circles in the Canvas View, to clear visibility in the Workflow View and unique icons in Urgency Lists, your work will be far from boring. Plus, there’s no need to worry about changing views. Your work will be carried across so you won’t lose any tasks when you swap. Plus, depending on your project or mood, you can alternate between all views. There really is a view for everyone.

Focus on your priorities
Studies have shown that workplace productivity drops 20% during the spring and summer months. With the lighter evenings already in full swing, trying to focus on getting work done is sometimes easier said than done. “What was I doing again?” is a regular thought of ours when we can’t concentrate on the task at hand. To help combat this and to avoid getting overwhelmed, use Filters to narrow down on what’s in front of you. Filter by Importance, Urgency, Attachments, Tags plus much more. With fewer things on display, you’ll be able to hone in, fight through distractions and focus on your priorities.

Give yourself a pat on the back
The most important point, yet the one we’re all too used to forgetting about. We all know the positive effect that good vibes bring. That’s why we want to say well done to you. When we’re bogged down with work, we often forget to give ourselves a pat on the back. In DropTask, your hard work doesn’t go unnoticed. When you reach productivity milestones, the celebratory Achievement feature will appear. This will not only give you a digital high-five, but spur you on to keep achieving great things. Plus, if you’re looking for a mid-week motivator, view your latest DropTask Achievement available now in the main menu.

Stay ahead of your work this spring with DropTask. Why not give it a go today? Click here to sign up today for FREE.

DropTask Android app – new updates available now!

At DropTask, we’re passionate about giving you the right tools to plan, manage and achieve your project goals. And, with more and more people working remotely, we thought it was only right to give our Android app a little TLC, to ensure you can be productive whenever and wherever you are. So, without further ado, here’s what’s new!

To deliver a smooth and seamless experience, our Android app has undergone a huge update and features a cleaner design, easier navigation and updated functionality.

 

You’ll see that tasks within the Workflow, Completed Tasks and Calendar View now have a new look, with visuals that you’ll be familiar with from our web and desktop apps. This new and optimized design allows tasks to ‘stack’ for more intuitive use of space.

Located in the main menu, you’ll also find the Project Browser, which is great if you’re a manager and are looking for that high level overview of how many tasks are in progress, on hold, or completed, as well as the distribution of workload within the team.

With visual indicators displayed on each project, you’ll be able to determine its health at a single glance. Plus, to make life infinitely easier, you can search and filter by name, last opened or even last updated.

To see the app in action, check out our 30 second video.

Download our new Android app today and let us know your thoughts in the comments below. With more updates in the pipeline, your DropTask experience will remain in sync, whatever your device.
Get it on Google Play

3 tips for spring cleaning your workload

Now that Spring has sprung, the evenings are getting lighter and the temperature is heating up. While we welcome the change in seasons with open arms, it got the DropTask team thinking. What better time than the present to freshen up our workloads? This spring, use DropTask to dust the cobwebs off messy workloads. When our work environments are chaotic it restricts our ability to focus. It’s time for you to get organized, freshen up your to-dos and make sure you are on track to achieve your goals. Take a look below at how DropTask will help you spring into action.

Keep everything in one place
It’s long been believed that a messy desk is a sign of low productivity. Instead of using your desk as a space to hold documents, conversations and important notes, pour everything into DropTask. Create Tasks in a collaborative project for everything you need to get done. If you’re working with others, Assign Tasks to team members so that everyone knows who’s working on what. The great thing about DropTask is that you can Attach Files to your tasks. So the next time you’re responsible for an important document, simply upload it to DropTask so that you know exactly where it can be found. Documents are stored in the task which means they’re easily retrievable. Not only saving you time that you’d usually spend searching for documents but in return, making you more productive too.

Create a defined structure
Sometimes, when we don’t know the next steps to take in a project, things get stalled and fall behind schedule. And, while we miss these deadlines, we end up creating more work for ourselves. So that you and other team members are aware of the project cycle, drag and drop tasks in the Canvas on top of one another to create Task Dependencies. These visual arrows will help you define the order of steps you’re going to take in the project. With a clear view of the path you’re going to take, you’ll gain a big picture overview of the project and ensure nothing falls behind.

Remember to go the extra mile
Workloads can become messy when we don’t complete tasks to our maximum potential. How many tasks have you started, but not yet completed? Push yourself to go the extra mile every time you’re assigned a task, and ensure you get it across the finish line. Every step counts. Use the Progress Percentage Bar to indicate how far you’ve got left to go. Your progress will be visible on the task, so you’ll always be reminded of the work that’s left to complete. Want to hear the best part? When you complete a task, you’ll be prompted to give yourself a pat on the back with the new Congratulations animation. Plus, all of your Completed Tasks will contribute to your DropTask Achievements, so you’re always one step closer to your next productivity milestone, and you’ll gain an instant boost of motivation, too. So what’re you waiting for? Finish those ‘nearly there’ tasks and reap the rewards today!

With DropTask, say goodbye to messy workloads and hello to a refreshed workspace, powering up your productivity and helping you to get more stuff done. With these three tips, you’ll feel re-energized and be rearing to get to work this spring, your most productive season yet.

Use DropTask to organize your workload. Sign up today, it’s FREE!

Don’t rely on luck. Here are 3 ways to guarantee success

With St.Patrick’s Day right around the corner, it got us thinking. Wouldn’t it be great if we could have the luck of the Irish all year round? We all have days when we’re super productive, then have days where we seem to get nowhere. Learning the art of being productive is a key factor in determining how successful we may become. But, what happens when we try to be productive and luck just isn’t in our corner?

Today, we’ve noted down 3 tips to help get you onto the accelerator to success and to ensure you’re productive all year round.

Visualize, visualize, visualize
Did you know that visualization is a key method in reaching a desired goal? Picture yourself getting that promotion, going on that dream holiday or buying that car. Whatever you want to achieve, visualize it happening. Once you’ve identified what you want to achieve, think about what you need to do to get there. Create circular, color-coded tasks to act as visual reminders, encouraging you to start work on them. In return you’ll be more productive. Add a Cover Image to your task to make it more personal and visually appealing. Tasks can be created for any aspect of your life, meaning that the possibilities to achieve success are endless.

Work smarter, not harder
Sometimes, when we’re working to try and finish a project or task, it feels as though we are getting nowhere fast. Instead of making real progress, we end up just being busy. We’re often expected to do more work with fewer resources and tighter deadlines. Don’t waste the time that you’ve been granted, instead, use it wisely with DropTask. Work smarter by scheduling important dates, such as March 17th, to ensure you’re aware of upcoming events and deadlines. The built-in Calendar will present all of your to-dos for the coming weeks and months ahead. If you need to rearrange, simply drag and drop your task into its new date. By noting down everything that requires your attention, you’ll be able to delegate your time accordingly.

Stop procrastinating
We all have heavy, important tasks that hang over our heads and weigh us down. Stop using the ‘I’ll do it tomorrow’ excuse. Instead, use Brian Tracy’s world renowned ‘Eat That Frog’ methodology and get working on that task which has the biggest impact to your success, right at the start of your day. The ‘Eat That Frog’ methodology aims to limit procrastination and help you make meaningful leaps towards your end goals. Use the Urgency icon to identify what requires your focus, then assign Filters to narrow down what’s being displayed in front of you. By doing this, you’ll be able to fully focus on to-dos for the day and limit the chances of distraction. Plus, with your important tasks out of the way, you’ll be able to look forward to future plans.

Secure success all year round with DropTask. Signup today for FREE!

Boost workplace happiness with NEW Emoji Reactions & Congratulations features

Let’s face it, we all love receiving positive feedback. Even a simple 🙂 can lift our mood and spur us on to achieve more. At DropTask, we know how important it is to maintain good vibes in the office, and receiving a pat on the back makes the job more worthwhile. This got us thinking. With projects moving fast and teams spread across the globe, we don’t always get the chance to give someone the high-fives they deserve. So, you can now show your appreciation to your team for getting over that final hurdle as it happens, right here in DropTask. Sometimes, the road to a project finish-line is long and tough. But our latest update makes it easy to inject a bit of cheerful encouragement into your working day. So, to really kick-start your #MondayMotivation, we’re excited to introduce our brand NEW Emoji Reactions and Congratulations features to the app. Instantly celebrate success and cheer on your team with our exciting new update. Read on to learn how Emoji Reactions and our Congratulations feature will boost team happiness and inject a little bit of fun into your working day.

Emoji Reactions in DropTask

Like it, love it or even hate it? Share your thoughts with Emoji Reactions

When it comes to teamwork, effective communication is key. Emoji Reactions* are a quick and fun way for the whole team to have their say, without really saying anything. Agree with a comment a team member has made? Now you have the ability to give it a ‘thumbs up’ or maybe even a ‘trophy’. With a huge library of familiar emojis, you can react to comments in any way you see fit. Emojis are more than just smiley faces and hearts. They help teams communicate better and enable people to make more personal connections at work. They make our thoughts and feedback more engaging and can even soften the blow of critique. Some team members are quieter than others, and may not give their opinion in words or person. Emoji Reactions are a laid back way to get thoughts from everyone on the team. With a wider range of options inputted into the project, you’re bound to see exciting improvements in end results. Set a more friendly tone in your workplace and let your true company culture shine through with DropTask Emoji Reactions. Change your workplace the tone from stuffy to friendly and help your team members feel good about the message you’re sending out. So what’re you waiting for? Start adding reactions to comments today.

Show your team some appreciation with new Congratulations

Positive energy is contagious and we all love that feeling when we’re able to tick off tasks. When you and your team are working hard on a project, it’s important to keep motivation high by celebrating even small wins. Now available in DropTask, celebrate Completed Tasks with the all-new Congratulations feature. If you’ve been working on a task with others or assigned a task to a team member, you’ll get a notification when it’s been carried over the final hurdle. Send an instant Congratulations straight through to your hard-working colleagues. By doing this, they’ll be greeted with a feel-good animation which will be sure to motivate them for their next task. At DropTask, we know the importance of showing praise to other members of the team. The benefits speak for themselves. Congratulating team members not only boosts their self-esteem but encourages workplace productivity. Promote a positive teamwork culture and show your colleagues you don’t take their hard work for granted with DropTask’s new Congratulations feature today.

Eager to try out our latest update? Sign up now to DropTask and let us know your reactions to our latest features on Twitter @droptask. Tweet us using the hashtag #MondayMotivation to let us know how our new updates are encouraging you to go the extra mile.

*Emoji Reactions are a DropTask for Business feature. View our Business plans here.
© EmojiOne Inc. 2018, All Rights Reserved.

Looking for some end of week motivation? You’ve come to the right place

Well done, you’ve conquered the mid-week hump. Not only is the weekend within touching distance, but Monday has already been long forgotten about. So, how do you remain positive and productive for the final few days of the week? DropTask is on hand to give you a little boost of motivation to help end this week on a productive note and put you in a better position for the following week.

To help you make the most of your Thursday, we’ve noted down our top tips for remaining motivated to get you through to the end of this week.

Do something different

Do something different
Sometimes, when we get stuck in the same routine, our motivation takes a serious hit. The same goes for our work too. Instead of structuring your work in a mundane fashion, use DropTask’s visual and intuitive Canvas to help brighten your workload and make everyday information more enticing . Inject some color into your working day and personalize tasks with Cover Images. Did you know visuals act as a motivational tool? Our brains are more inclined to absorb the information that’s being displayed when they’re used. Plus, even when you switch to block-shaped tasks in the Workflow, Calendar and Urgency Lists views, your Cover Images remain right where you left them. Try it for yourself, and reignite your interest in whatever you’ve got left to do.

Take a break with DropTask

Take a break
It really is that simple. If you’ve hit a slump, take 5 minutes away from your desk to recharge your energy levels. The great thing about taking breaks is that they help restore your productivity. When you work for long periods of time without taking the time to pause, you are more likely to burnout from exhaustion – and that will do nothing for your long-term goals. Grab a coffee, go for a walk outside or catch-up with a colleague. Whatever you need to do to renew your focus, do it! And don’t worry about your work disappearing while you’re away. Before you head off, add a Progress indicator to your task so that when you return, you can pick up exactly where you left off. DropTask keeps all important files, dates and conversations in one secure place, so they can be easily retrieved wherever you are and whenever you need it.

Regain your focus

Refocus
When our motivation is wavering, we’re more likely to become distracted from our work. We’ve all been there. Jumping between tasks, getting lost in email threads and not really getting anywhere. No matter how busy we feel, in reality, this only makes us less productive. In DropTask, cut through the noise and use Filters to hone in on your priorities. See only the things you need to see and Filter by Urgency Level to see what requires your attention right now.

Keep your productivity, energy and motivation high for every working day with DropTask. Sign up today for free.

3 simple hacks to preserve your productivity

We’re now deep into February, and those goals that we set at the start of last month are well underway. The weather may be bleak (at least for most of us!), making us feel unmotivated and uninspired, but luckily DropTask’s new updates have arrived to reignite your productivity and ensure your goals stay on track.

Below, we’re letting you in on 3 DropTask tricks that are guaranteed to help you maintain your productivity peak, whatever the weather. In addition, we’ll be giving you a sneak preview of what else is coming soon.

Hack 1: Make room for enhanced productivity

Smarter Layouts

Let’s start big! The best way to keep your motivation high and your goals on track is to never lose sight of them. We’ve refreshed the way that tasks are laid out in the DropTask Calendar, Completed Tasks, Urgency Lists and Workflow views, so you can always keep an eye on the bigger picture. How so? Enter new block-shaped tasks. They’re neatly stacked, giving you a condensed overview of your workload and greater visibility of what you need to get done.

Switch from Canvas View to Workflow View and watch your circular tasks transform into rectangular blocks. With complete control over your tasks, you can easily rearrange them in a way that works for you. Plus, for all you Kanban fans, you’re able to build customized boards for your tasks. Simply rename your categories, edit their colors, and drag and drop tasks between boards for ultimate flexibility.

Without deadlines, the chances of your goals falling by the wayside is pretty much certain. Luckily, having a clear overview of your tasks in the Urgency Lists View makes setting their urgency levels quick and easy, so you can focus on what needs to be done and when. If unexpected changes crop up, fear not. With the new layout, updating task Urgency levels is seamless. At a glance you can see how your priorities have changed and impacted the rest of your to-do list.

Chances are you have multiple projects on the go. DropTask’s Calendar, which outlines your tasks that need to be completed today, tomorrow or sometime in the future across all of your projects, has also undergone a refreshed makeover. Thanks to block-shaped tasks and its new, smarter layout, you can see your deadlines from within all of your ongoing projects, without feeling overwhelmed. With a bird’s eye view of your entire schedule, you can now manage your time better than ever before.

"DropTask has developed into the ultimate #projectmanagement and collaboration tool!" – Gerald Frohlich

Hack 2: Take control of your workload

Completed Tasks

There’s no better feeling than ticking off your completed tasks. Wherever you see the new block-shaped tasks, the tick button allows you to instantly mark them as done in just one click. These tasks are instantly sent to Completed Tasks View – head there to see how much you’ve accomplished for a quick motivational boost!

To help you work at your productive best, we’re giving you total control over what happens to your tasks once you mark them as complete. Depending on what way you work best, you can now decide whether you want your tasks to disappear from your project as soon as they’re marked as done, or stay there for up to a week. Many of you enjoy the instant satisfaction you get from seeing a project clear of finished tasks, allowing you to focus on only what’s left. On the other hand, some of you like to see what tasks you’ve completed alongside what’s left to be done, to spur you on to the finish line.

"Well done and keep up the good work!!" – Olivia Raymond

Hack 3: Spare some time to celebrate successes

Achievements

How often do you stop to take stock of your achievements? Not enough, no doubt. You’re probably too busy moving on to the next thing. The thing is, there’s no better way to boost your morale than to celebrate your accomplishments. This is why we’ve introduced new Achievements. Like a digital pat on the back, Achievements will congratulate you when you hit major milestones of productivity. As you complete more and more tasks, you’ll move closer to your next celebration. Staying motivated has never been so fun.

Better yet, Achievements are sure to boost team morale. Share your productivity milestones with your friends, family, colleagues and followers on Facebook or Twitter and encourage others to take their productivity up a notch.

"Love it… Love it… Love it!" – Angel Minnis

Most goals set at the start of a new year fizzle out after January. Don’t let your productivity dwindle. DropTask is on hand to keep your motivation high and help you keep your goals on track for personal and professional success. At DropTask, we’ve had a massive start to the year and have already revealed a bunch of new updates that will power-up your productivity. Stay tuned as we’ll soon be announcing even more new features that will inject some fun into your work, help you celebrate your accomplishments and ensure clarity across your projects, whether you’re working individually or in a team.

Keep an eye on our blog and our Twitter and Facebook accounts for the latest news. In the meantime, sign up to DropTask to give your productivity an instant boost!

Complete Tasks visibility and brand-new Achievements

More control of Completed Task visibility and brand-new Achievements

You spend your days working hard, so it’s important to take a moment to appreciate what you’re achieving. If you’re not taking the time to review progress and celebrate wins – no matter what size – you’re more likely to fall out of love with your work. With nearly 70% of the US workforce feeling disengaged in their job*, our latest update is here to make your working day as motivating and enjoyable as possible.

We know you want more control over your project’s Completed Tasks, so our most recent update is giving you exactly that. Plus, it’s time to level-up your productivity with our brand new Achievements. Read on to hear how our latest features will show you the appreciation you deserve for the great work you’re doing.

More control of your Completed Tasks

Completed Task View

You spoke, we listened. Depending on the way you want to work, you can now choose whether the tasks you complete will disappear from your project as soon as they’re done or stay there for up to a week. Lots of you love the instant gratification you get from seeing your project clear of completed tasks, inspiring you to focus only on what’s remaining. But, some of you would prefer your completed tasks to stay put for longer. This would give you enough time to review progress so far and see what’s left to do alongside what’s already done, before focusing solely on what lies ahead. Thanks to DropTask’s most recent update, you can now toggle between these two options. We’re giving you total control and the flexibility to work your own way, because that’s how you work best.

To choose your prefered Completed Task visibility, head to your app settings by clicking the cog at the bottom of our dropdown Menu. From here, you can select the number of days you would like to show completed tasks. Learn more about this feature here.

Completed Task visibility screenshot

Whichever option you choose, you can always find a library of past successes in Completed Tasks View. Sometimes the road to your end goal can feel long. Looking back over what you’ve accomplished so far will keep your motivation high, your focus sharp and show how your efforts are pushing your project towards completion.

Celebrate success with new Achievements

Brand-new Achievements

Everyone has work to do, so we want to inject some fun into getting stuff done. Our brand new Achievements will congratulate you when you hit major milestones of productivity. The more tasks you complete, the closer you get to reaching your next celebration. They’re the high-fives you need to stay driven, determined and deserving of some positive recognition.

New Achievements are a fun way to boost morale. When you’re working as part of a team, they are bound to spark that natural instinct of competition. Every Achievement shared will unify your team around a positive outcome and encourage the celebration of wins of any size. You can share the milestones you’ve reached with your friends, family and followers at any time on Facebook or Twitter and inspire others to level-up their own productivity.

These new features in our latest update have been created to keep you feeling motivated by what you’ve accomplished and inspired to achieve even more.

Head to your DropTask account now or sign up for free to celebrate the great work that you do, every day…

 

*www.nydailynews.com: Unhappy in America: Nearly 70% of U.S. employees miserable at work, study finds