Category Archives: DropTask Features

Exciting new updates to DropTask’s desktop apps – available now!

Here at DropTask HQ, we’ve been working hard to bring everyone up to speed with the latest DropTask features. We’ve released a new update for our Mac and Windows desktop apps to give you an instant productivity power-up. Here’s what’s new:

Refreshed user interface and improved usability. Updates to the look and feel of your Canvas bring you a fluid and engaging workspace that’s simple to navigate.

Better offline sync, plus an online/offline indicator. Update your projects on the go, even without Wi-Fi, and trust that your work will be in sync next time you’re back online.

Project Browser menu showing key stats. Gain an instant high-level overview of your current projects that highlights key stats, such as how many tasks are currently in Progress or have been completed.

Copy task links to share. Copy direct links to tasks to share with others so they can instantly hone in on a particular to-do.

Category dropdown in Canvas View. Quickly focus on a particular category in your project by using the easy-to-navigate dropdown categories menu in Canvas View.

List of all recent projects. A list of your latest projects will show you what you’ve been working on most recently, so you can easily navigate between your most active and current projects.

Desktop Notifications. Keep up to date with any changes to your project as they happen, and always stay in the loop.

 

Windows specific updates

As well as the updates above, Windows users will also benefit from:

More layout options. For your convenience, Auto Layout will perform an automatic centralization of your projects and tasks into one, neatly compact area.

Sort your Calendar by Due Date. Prioritize your workload and organize your Calendar so that impending deadlines are your main focus.

Convert tasks to categories. If a task begins to grow, easily turn it into a category to break it down into smaller, more manageable tasks.

 

Mac specific updates

Combined with the features at the top of the page, Mac users can enjoy:

Mac Dock integration. Add DropTask to your Mac Dock and access the app hassle-free with one click.

We’re excited for you to explore our latest DropTask desktop apps features. You can find out more over on our Help Hub.

Got deadlines? We’ve got it covered

When we plan to meet deadlines we imagine the best-case scenario; involving no hiccups or bumps along the way. But the reality is, deadlines often get missed and before you know it, you’re already two steps behind on next week’s work.

At DropTask, we want to eliminate the risk of missing important deadlines. We’ve made note of just some of the ways that DropTask can help you to plan, manage and achieve anything that you put your mind to. Don’t believe us? See for yourself below.

Plan thoroughly

Imagine this. You’ve just arrived at work and before you’ve even had a chance to sit down, your manager has unexpectedly thrown you a bundle of urgent deadlines to meet. Already juggling your current workload, the thought of adding more tasks into the mix, seems almost impossible. First things first – don’t panic. We suggest making each deadline a task in DropTask to make getting your head around your impending work that little bit easier. And the best thing about tasks? Creating them is simple.

    • Tasks are a great way to identify the steps you need to take. We suggest doing this so you know exactly what you need to work on. Click here to turn your deadlines into tasks.

Now you’ve made a visual note of everything you need to do, the next stage is making each task more desirable to tackle. Next up are Checklists:

  • Checklists allow you to break down the original tasks that you’ve created. For example, if one task is particularly tricky, you’ll be able to define the individual steps you’ll need to take to complete the overall task. This feature is a great way for you to limit the chances of overwhelm and let’s face it, we’ve all been there.

Ready to break it down? Learn more about Checklists here.

Manage accordingly

So now that you’ve jotted down your action steps for the coming weeks, it’s time to cement those deadlines in place. We suggest selecting a date before the actual deadline is due. Confused? Don’t worry, we’re here to give you the low-down.

Welcome to ‘self-imposed deadlines‘. If you’re unfamiliar with this method, self-imposed deadlines simply encourage you to work harder. By setting them days or even weeks before a deadline is due, you’ll give yourself extra time to perfect those finishing touches.

Set and manage these deadlines by assigning Due Dates to tasks. Once Due Dates have been set in place they’ll automatically be slotted into the built-in Calendar, carefully displaying your schedule for the coming weeks and months ahead, helping you to remain on track to meet all of those deadlines.

(Top tip: Want to rearrange a date? Simply drag and drop your task into its new date and let DropTask rejig your schedule accordingly.)

Achieve consistently

Last, but certainly not least, is achieve. You’ve planned your steps and created a personal Calendar, now all that’s left is to meet those deadlines.

From the very start of creating your tasks, to sliding the Progress bar to 100% complete; DropTask is there to help you work more efficiently towards reaching that end goal. With its unique capabilities helping to boost performance and maximize your potential, you’ll never miss a deadline again. Now, you’ll be able to keep track of everything (including the important details) all in one, organized workspace.

Never miss a deadline again with DropTask. Sign up today – it’s free.

Rally your team together this 4th July

We’ve all had to work with others at some point in our lives in order to get things done. Whether it’s working towards a strict deadline or organizing a big event, we often rely on fellow team members to help us get over that final hurdle, and they’re often the ones who we’re celebrating with when we cross the finish line. And while some prefer working on their own, many of us can’t imagine facing everyday workplace challenges without a supportive team behind us.

Rally your team together this 4th July and create the best team on the block with our top tips below.

Boost morale – a ‘good job’ goes a long way

Being thankful for hard work and celebrating small successes can sometimes get pushed aside by other pressing deadlines. Recognition of your team’s hard work not only allows you to express gratitude for their efforts, but also encourages employees to strive for greater results with a clear understanding of what behaviors and outcomes your organization values.

Share praise by Commenting on a specific job well done, and get the team geared up for the next phase of the project. With the ‘@’ symbol you can mention team members in a comment to thank them for their hard work.

Oversee, don’t micromanage

Employee autonomy limits the need for constant direction from managers and CEO’s. However, in a 2013 survey conducted by Stanford University focusing on executive coaching, 35% of coaches admitted that delegating work is something that they need to work on. And even when managers do delegate responsibility, they fall into the trap of micro managing the rest of their team, resulting in employees performing at a lower level (as found in a recent study).

Instead of feeling like you have to constantly look over your team’s shoulder, take a step back to show that you trust them to perform at a high standard. By granting the team a little authority, they’ll have the freedom to work together to get things done. After Delegating responsibilities, you can gently oversee project developments by looking at the ‘Active’ projects from within the Project Browser. Here, you’ll be able to view what’s in Progress, what’s been Completed, and areas that require your attention. With indicators displaying the status of the overall project, you’ll be able to keep track of project developments at a glance.

Define deadlines

Strategic deadlines push the team forward towards the desired end goal. Set specific task Due Dates to inform everyone of the activities and timescale required for the project’s successful completion.

How do you motivate your team to get things done? Let us know in the comments below.

Streamline your workflow and keep everything in one place

In the busyness of 21st century living, the amount of information that we absorb can often be overwhelming. We all have important documents that we can’t afford to lose, and with a safe place to keep that file and another folder to keep those important forms, even when we think we’re on top of our workload, things still get misplaced. When we’re trying our very best to stay afloat, we’re drowning in emails, messages from team members and updating client notes, all while jumping between different apps and devices, resulting in wasted time as well as frustration.

At DropTask, we’re on a mission to make it easy to stay on track. See just the few ways you can minimize the risk of losing important information below, and gain a central hub for ideas, notes and attachments while feeling at ease, knowing that everything you could ever need is in one place.





Connect seamlessly

We all have our go-to tools that we rely on to remind us of actions we need to take, and the truth is there are some tools we just can’t live without. But sometimes when we have so many applications that we have to update, it can become a chore in itself trying to locate specific information. Spare the worry of jumping between applications and instead, connect DropTask with the tools you use everyday. With a long list of Integrations on hand, you’ll be able to effortlessly intertwine DropTask with your favorite services. Now, you can sync your Google Calendar with DropTask to ensure you’re informed of all of life’s events, import notes from Evernote to turn them into actionable tasks and upload Google Drive files to your projects, giving you the flexibility to manage work and mark progress from wherever you are.





Manage without email

It’s hard to believe that at some point we went through our day-to-day lives without email. In 2014, over 100 billion emails were sent and received every day, so it’s no wonder that we spend most of our days chasing numerous email threads, resulting in low productivity and missed information. With a constant stream of instant notifications, many of us find it difficult to stay on top of our overflowing inbox. With these shocking statistics, business leaders, managers and team leaders are looking to limit the amount of time employees spend in their inboxes, with the aim of increasing employee productivity at work and to prevent wasted time.

I’m going to be bold – if your excuse is that the only way you can receive updates from team members and review the status of a project is via email, then you’re doing it all wrong. With DropTask, you’re be able to manage everything without the need for long and messy email threads. Simply Invite members into a project that you’d like to collaborate on and use your project as a workspace to hold, share and manage key information. If you need an update on the development of a task, step away from the inbox and use the ‘@’ symbol to mention the team member in a Message. Maintaining an effective flow of internal communication between team members will increase company coordination, as everyone will be informed of the common goal that they’re required to work towards, outside of their inbox.





Update from anywhere, at anytime

The way we use technology is dramatically changing while at home and at work. These days, you’ll find a laptop, a smartphone and a tablet at each one of our desks, and we often move between these devices in order to complete one activity after the next. However tech savvy this may seem, more often than not, each device holds different information and restricts us from creating a seamless workflow during our day. If your preferred way of working is using your phone on the commute, the interactive whiteboard for meetings, and the iPad for jotting down notes, then take advantage of DropTask’s portability to ensure you’re always prepared. Available on a wide range of devices with online and offline capabilities, you’ll be able to stay connected and up to date at all times.

Even if you alternate between a Mac in the morning and a Windows desktop in the afternoon, DropTask will provide you with a central hub to capture your notes and recall information at anytime, from any device, making the everyday ‘impossible‘ workload a total breeze.

Keep everything you need together in DropTask. Sign up for free today at www.droptask.com/signup.

Are you using your time wisely?

time-importance
We’ve all been there, frantically typing as many words as we can to try and increase the word count, only to realize that what we’ve actually written makes no sense at all. Or, scheduling seemingly ‘important’ meetings for every hour of the day, only to result in frequent trips to the kitchen for coffee refills. As well as draining our physical and mental energy, these types of days can fool us into believing that we’re being productive with our time, when in fact, we’re barely making a dent to our hefty workloads.

Leaving the office with a true sense of accomplishment isn’t as difficult as you first might think. Follow our tips below to avoid falling into the trap of wasting crucial hours, and turn every minute into a productive one with DropTask for Business.

Enhance your concentration

assigning-tasks

Manic days at the office occur far too often. Even on our days off, conversations with friends become comparisons of how busy we are:

‘Hey, how’s work going?’

‘Busy. Just busy.’

When we’re juggling an array of different tasks that are beyond the scope of our job description, we often dip into less important jobs which aren’t of any real benefit to us. To put it bluntly, we procrastinate. Research shows that we procrastinate by doing useless or less important things, and by doing so, we neglect our long-term goals and targets. To avoid this, take a look at your workload and assess which tasks require completion. If you have an urgent task that is less important, identify whose skills are best suited for the job and use the Assigning Tasks feature to delegate it. Similarly, if you can identify which tasks are important but not urgent, get them scheduled. Simple deductions such as this will allow you to have more time on your hands to focus on the very important and very urgent, without procrastinating on the things that don’t require your time or input.

Increase your motivation
reminders

When we have a lot on our plate, our brains go into overdrive. But research has shown that overworking does little to help our concentration, and subsequently defeats the objective of remaining motivated and productive. Running around in a state of busyness can also leave us feeling deflated when we’re trying to channel our creative juices.

Avoid working in a rushed and disorganized state by splitting your time into designated segments for specific pieces of work. Take ‘The Pomodoro Technique‘ for instance. Created by Francesco Cirillo, this technique is based around the idea of working in sprints, combined with short frequent breaks to help maximize focus throughout the day and to eliminate the feeling of burnout. The next time an unusual amount of work crops up, try breaking each hour of the day into fragments. For example, use Reminders as a prompt for when your break is due, or further personalize them with a note to indicate which area of work you should be focusing on next. With a tight timescale to stick to, you’ll be able to work more effectively, as opposed to watching the hours speed by and having nothing to show for it.

Resolve unfinished problems
move

When a deadline is approaching we’re forced to re-evaluate and shift priorities accordingly, but all too often, the tasks that are placed at the bottom of the pile get neglected in the long-term.

Start by looking at the Project Workflow to identify any bottlenecks that could be preventing work from moving to the next stage. Once you’ve found an unfinished task, tie up loose ends by taking action to complete, delegate or delete it. A range of built-in functions within DropTask, such as the Duplicate and Move feature, allow you to take quick actions to ensure that you limit your distractions to remain on track.

Welcome more opportunities
calendar

As a result of good timekeeping and honing key transferable skills, opportunities in the workplace can flourish, such as managers becoming increasingly trusting when looking to delegate responsibilities within the team. However, getting the most out of our hours in the workplace is a difficult skill to master, and sometimes when an unexpected issue arises, our workplace performance can take a hit. Of course, we can’t predict when these instances are due to spring up, but we can prepare for the chances that they may happen.

By getting into the habit of scheduling, your diary will be organized months in advance, giving you clear visibility into what’s on your plate, how much of your resource it will require, and any spare time that you may have to work on other activities to further your career, such as researching training courses that could add to your qualifications, or enhancing your LinkedIn profile. As well as stopping you from taking on too much than you can handle, gaining effective time management skills and demonstrating your own initiative at work will not give you the ability to comfortably re-prioritize for any unexpected situations that may arise, but will result in overall job satisfaction, leading you towards brighter career prospects.

How do you manage your time? Let us know in the comments below.

Introducing the all-new Project Browser

apr18-img-proj

We recently unveiled our all-new Project Browser, providing effortless navigation to each of your projects, as well as high-level insight into progress, status and who’s involved. Intrigued? Here’s what’s new:

project-browser-01

A high-level overview

The Project Browser can be accessed via our redesigned Menu, which has been simplified and improved to give you quick access to various information and functionality such as your in-built Calendar, our powerful integrations with other apps, and resourceful help and support guides.

When you first open the Project Browser, you’ll be presented with a library of all of the projects that you’re involved in. (We’ve also separated them into useful sections such as ‘Active’, ‘Archived’ and ‘Template’ projects, to make it that little bit easier.) We understand that having a view of all projects could easily get out of hand, which is why our new Project Browser gives you snapshots of information at a high-level, with indicators for the number of tasks that are not started, on hold, in progress, completed and overdue – give them some attention!
project-browser-avatar-01
All of the information displayed to you in the Project Browser is presented in a visual way – ideal if you’ve only got time for a quick glance but need a clear and accurate idea of where things are at. And what’s particularly useful is not only the ability to see how who’s involved in the project, but the scale of their involvement. A discreet number will be displayed on the project member’s avatar, indicating to you and to others, the number of tasks that have been allocated to them.

(Top Tip: Combine this information with the Team Calendar, so you can gain insight into everyone’s upcoming schedule in relation to workload and availability.)


Instantly sort, search and locate

project-browser-sort-01
If you’re an avid project creator, we know how difficult it can be to locate specific projects. But don’t worry, because the new Project Browser comes with the additional convenience of functions like the Sorting option, allowing you to effortlessly and efficiently tidy your project library. With options such as ‘Alphabetical’, ‘Last Opened by Me’ and ‘Last Created’’, locating projects is now just as easy as creating them.

Better yet, strengthen your ability to track down projects with the Search function. If you need to promptly access a project, the in-built search will offer you a fast track way to get to what you’re looking for. This makes edits and last-minute adjustments to projects a breeze, as they can be found within an instant.

To check out the new Project Browser, login to your account or create a new one for free at www.droptask.com.

4 Unexpected benefits of mixing up your work routine

easter-blog-headerWhile the eight-hour working day is arguably one of the most common rituals throughout society, it’s not necessarily the most productive one. With the upcoming Easter holidays bringing a well-deserved break away from the office, now’s the perfect time to reflect on how wisely we’re using our time. If you’re fed up of your monotonous routine at work, then the definition below for the word ‘routine’ will sound all too familiar:

‘Sameness’

A set of customary and often mechanically performed procedures or activities’

‘A sequence of actions regularly followed.’

Our work routine accounts for at least 57% of where our overall time is spent (we were shocked too), so it goes without saying that the Easter break couldn’t have fallen at a more convenient time. For some of us working folk, having a cement routine in place can provide us with reassurance when tackling the unknowns of everyday life. However, we all know that following the same schedule week on week isn’t doing any of us any favors. As professionals, we like to stick to what’s familiar, and without realizing it we slip into relaxation mode which hinders us from reaching our maximum potential in the workplace.

Although falling out of repetitious habits can be tough, according to research from the University of Pennsylvania’s Wharton School, embarking on a fresh start can have a powerful psychological effect that can lead to a positive change in our behavior. This ‘fresh start’ effect suggests that creating shifts in our routine can lead to a sense of starting anew, which helps to reinforce positive habit changes.

What better time to try something new than at the beginning of Easter? Everything around you has blossomed and changed for the better, so now it’s your turn. See below for 4 unexpected benefits that you could gain by mixing up your routine.

1. Increased focus
easter-blog-img-urgency
Most of us have trouble focusing at one time or another. Some of us stray when we’re bored, while others find reasons to avoid a difficult task. I don’t know anyone who couldn’t do with a little helping of self-control and gain a boost to their energy. During the typical 9-5 day, without even realizing it, we have difficulty exerting self-control and focusing on our tasks. And as the day goes on and our self-control wears out, we feel exhausted as our tasks seemingly become more strenuous to complete.

Instead of avoiding miscellaneous tasks because they’re demanding or require alot of brain consumption, try assigning an Urgency level to all of the items that you need to hunt down. With 4 eye-catching levels and colors to choose from, you’ll be able to draw instant meaning from the visuals on your workspace. Plus, with the List View on hand to help you scan across everything that’s deemed as urgent, you’ll be able to reorder and sort your main priorities to ensure that you’re not carrying too many eggs in your basket.

2. Advanced memory
easter-blog-img-themes
Carrying out a repetitive routine in the workplace can result in us feeling disengaged and forgetful of often crucial actions that we need to take. The Telegraph reported a study conducted by scientists proving that working in a claustrophobic workspace stifles our creativity and results in less ‘aha‘ or genius moments. So, with Spring in full bloom, what’s stopping you from taking your work outside? DropTask offers online and offline capabilities, so you’ll be able to enjoy the glorious sunshine while ticking off your tasks from any device, at any time. Incorporating elements of nature into your workday will not only give your brain a boost, but will increase your productivity and focus. Experiments show that color helps us to process and store images in our brain, so with 4 unique Project Themes to choose from in DropTask, a high-level overview of what’s what will be etched as a visual in your memory.

3. Refreshed outlook
easter-blog-img-calendar-02
Sometimes we become so reliant on daily routines, that we fail to notice when they’re no longer of any benefit to us. Stepping out of our comfortable working routine is a key factor when looking for a new wave of innovation. Dr Elizabeth Lomabardo, author of ‘Better Than Perfect’, (a guide for professionals looking to find balance and freedom) teaches that people who seek out fresh experiences are more creative than those who are stuck in the same pattern of doing things. She says ‘breaking your own mold can only make you stronger and more confident to reach higher levels in your professional and personal life.’ So, are you feeling ready to try something new? Planning is key. Start by creating milestones for next season’s schedule in the built-in Calendar. You can even try setting a new challenge to complete each month, and later cement your plan by creating Repeating Tasks to accomplish every week. By doing this, you’ll be able to step into Spring with a fresh perspective, while developing the important habit of stepping out of your comfort zone once in a while and taking risks.

4. Flourished creativity
easter-blog-reminder
If you’re struggling for ways to further explore your imagination and make the 9-5 busyness more creative and stimulating, begin by eliminating those hours that you spend daydreaming at your desk. According to ‘The National Bureau of Economic Research’ we spend a total of 1 hour a day thinking about non-related work activities, rather than being productive. Wouldn’t it be great if we turned that time into something that enhanced our creativity instead? As opposed to spending an hour or two staring at your screen, debating which project to tackle next, use your time wisely by organizing your thoughts in the form of a MindMap. The highly powerful two-way sync between iMindMap and DropTask will allow you to generate your free-flowing ideas quickly, and bring them to life as realistic goals. Brainstorm ideas for your up and coming project and watch the smooth transition as you transport your plans into DropTask. Why not set a Reminder for your daily brainstorming session, that way you’ll regularly set time aside from each day to let your mind take you to somewhere creative that you didn’t think existed.

How are you switching up your routine this Spring? Let us know in the comments below.

Step into Spring with DropTask

With March already in full swing, the evenings are getting lighter and the temperature’s beginning to rise, resulting in a state of calmness surrounding the workplace. But, when our tasks are buried under a thick layer of dust it can be challenging to feel as refreshed as the environment around us.

Whether you love it or hate it, it’s that time of year when we need to start thinking about some serious de-cluttering and reorganization. We comfortably devote a certain amount of time each week to clean our homes, ensuring that it’s looking its finest and things are easy to locate. But when we spend some of our most crucial hours in the workplace, why is it that we’re still sifting through a buried work desk without an efficient schedule in sight? In a report published last year by OfficeMax, it was found that office clutter undermines productivity and motivation. With less ability to work efficiently on our work due to unlimited distractions being placed in front of us, it’s becoming a rarity that we leave the office feeling accomplished with what we’ve achieved with our day.

Research undertaken at Princeton University shows that when your environment is cluttered, the chaos surrounding you restricts your ability to focus, limiting your brain’s ability to process information. So what better time than now to give your workspace a well needed spring clean than at the beginning of the season. With all of the capabilities to transport your projects into full bloom, follow our top tips on how DropTask can turn your workspace into a vibrant setting that’s bursting with effective working and productivity.

Rearrange where necessary

spring-duplicate
Most people throw miscellaneous tasks and odd and ends into the same space, making a mental note to come back to them when they next have five minutes spare. After time, we end up losing these notes, deadlines get missed, and we become anxious about just the thought of rummaging through our misplaced items. To ensure your mental note doesn’t disappear into oblivion, make a visualization in the form of a Task Circle to stimulate your brain. As referenced by psychology professor Allan Paivio in ‘The Dual Coding Theory’ 1971, the formation of mental images aids our learning and processing of information. If you stumble upon a misplaced task, then the Duplicate and Move feature will allow you to tidy-up, resulting in an organized workspace where you can progress through everything you need to do with structure and order.

Even with the best-laid and organized workspaces, there may still be some overflow. If you’re looking for short term-storage and somewhere to limit work that’s in progress, the Kanban-style Workflow view will provide you with a clean space where you channel your focus on taking tasks right through to completion. Split your Categories into ‘To-do’, ‘Doing’ and ‘Done’ swimlanes, and watch your tasks move through designated stages. That way your to-do’s will never be pushed aside, as you will always be concentrating on getting the job done.

Polish appearances

spring-coverimages
With hours spent hunched over our desks with no exposure to sunlight, our health as well as productivity can be significantly impacted. What better way to uplift your mood and to bring your tasks to life than by using visually attractive Cover Images to add a personal touch to your projects. The importance of visual imagery is crucial when striving to achieve high levels of organization and decision making. Research has shown that the human brain allows us to analyze an image in a very short snippet of time, along with its meaning and scenario. By making your tasks more personal to you, they’ll be more aesthetically pleasing, and we know that having something beautiful to look at can have a huge impact on your overall well-being.

Now that you’ve decorated and customized your tasks, it’s time to get them in order. The easier it is to store something, the more likely you are to put it in its place. It’s always a good idea to store similar tasks together, that way you’ll be able to locate tasks that share similar relationships without wasting any time. By Nesting Categories that share related attributes, you’ll create a structured hierarchy for your tasks, allowing you to spend less time searching as they’ll always have a defined place to call home.

Organize upcoming duties

spring-dependencies
Organizing is a process of arranging and keeping things in order; a skill that can be utilized in all areas of life. But when trying to locate specific work is as straight forward as finding a needle in a haystack, tidying up our to-do’s is easier said than done. Studies show that the average person wastes 4.3 hours per week searching through messy papers, which adds stress and frustration to the workplace while reducing our concentration levels and stunting our creative thinking. When creating your project, define the structure in which you’re going to complete your to-do’s by using Dependencies. Visual arrows will be drawn on your Canvas, helping you to identify which direction to turn next. And by taking a practical approach towards assessing your next steps, you’ll be able to map out the structure of your work, paving the way to completion.

For some, dealing with clutter can cause negative stress, making us less able to complete tasks on schedule. If you’re looking to strengthen your organization skills and bring all of your tasks from across all projects together, then the DropTask built-in Calendar is the one for you. By assigning a Start and Due Date to each of your tasks, you’ll be able to toggle between when it’s set to begin and when its deadline is approaching. Instead of feeling overwhelmed when the end of season is forthcoming, you’ll remain confident with clear visibility into your upcoming schedule and the flexibility to make quick rearrangements if necessary.

Focus on what needs your attention

spring--filter
President of ‘The Productivity Pro’, Laura Stack, claims ‘most people spend at least 30 minutes to an hour a day looking for things.’ And according to a Mckinsey report, employees spend 1.8 hours every day – totaling to 9.3 per week on average – gathering the information that they need. Surely there’s a more productive way to use our time? To save time searching through information to locate what you need, the Filter option in DropTask does it for you. Hone in by narrowing down your workload by filtering by Assignee, Effort, Importance, Tags or Attachments etc., and gain exactly what you need, exactly when you need it. By cutting back what’s in-front of you, tasks will be easy to locate for when you require them next.
With these four handy tips and your newly cleaned up and organized DropTask workspace, you’ll feel re-energized and rearing to get to work on your most productive season yet.

What are your top tips for spring cleaning your workload? Share them in the comments below!

How to fall back in love with your work with DropTask

valentines
Research shows that 53% of US workers love their work, and happier workers are 12% more productive in the workplace. As a result, this leads to workers being healthier and more sociable within their job role. But, if only half of the population love their work then what’s happening to the other 47%? When it comes to how we feel about work, there are often three categories that workers fall under:

1. The ones that are totally devoted to what they do.
2. The ones who tolerate their job and are on a countdown until they’re reunited with the weekend.
3. The ones who are constantly searching for that one job that they can be passionate about.

If you’re reading this and you fall under number 2 or 3, it’s time to reevaluate. The workplace is where we spend most of our waking hours, so it’s crucial that we enjoy the time that we spend there.

Use DropTask to fall hopelessly back in love with your work and follow our simple steps to rekindle the spark that could make you a happier, healthier and more productive worker.

Revisit the first attraction
valentines-droptask-assign

‘If you do what you love, you’ll never work a day in your life.’
Marc Anthony

Remember when you first started your current job? Just like in the initial stages of dating, you found each task and challenge placed in front of you exciting, and the thought of being granted responsibility made you weak at the knees. You’d even get up 2 hours earlier in the morning to prune and prepare for the day ahead. But now, three years down the line, rushing through the door is a frequent occurrence in your daily routine. When did things get so disorganized?

Take a step back to reflect on the positives in preparing for the day ahead, because the importance of daily and weekly planning plays a crucial part in how successful you are at work. Planning can reduce stress by a significant amount and gives you peace of mind that you have an action plan to work on. In DropTask, create Tasks for the priorities that need to be completed by the end of your day, and use the Assign feature to set that you’re accountable for their completion. Setting yourself up for the day ahead will not only increase your work ethic efficiency and drive you to hit specific goals, but it will also stand as a reminder of the bigger picture and why you fell head over heels with your job in the first place.

Enhance your relationships
valentines-droptask-commenting

‘Coming together is a beginning, keeping together is progress; working together is success.’
Henry Ford

Maybe the word ‘love’ is not often heard uttered in the kitchen or the atrium of your workplace, but it has one of the biggest impacts on workplace performance. If you love the company and the colleagues that you’re spending your days with, you’ll naturally become more engaged and passionate about what you’re doing. To enhance your happiness at work, Collaborate with all members of your team and make an effort to bond with one another – after all, you do spend most of your day with these people.

Ensure you set aside time for lunch each day, break away from the desk, and make an effort to chat with your colleagues. Bonding with colleagues enriches the working day and as a result, keeps us energized and eager to produce more work. Use the Messaging feature to arrange a lunchtime date and use this time to offload, let your guard down and talk about anything but work. The latter half of your day is critical to your workplace performance and leaves a lasting impression on how you’ll approach your tasks for the following day. You’ll quickly realize that by taking an extra few minutes to reconnect with colleagues, you’ll be refreshed when returning to your desk and prepped to tackle your to-dos head on. You’ll then be able to leave the office in good spirits knowing that you’ve been a productive member of the team who has helped to move the project nearer to its completion.

Progress in an environment that you adore
valentines-droptask-workflow

‘The only way to do great work is to love what you do.’
Steve Jobs

Your setting and workplace environment is a key factor in determining whether you’re going to be crazy in love with your work. Whether your preference is a quiet office or being in the center of a vibrant city, it’s important that your surroundings can nurture your growth and progression. If altering your work setting isn’t an option, take the opportunity to switch up your tasking environment. DropTask offers a visually engaging and refreshing approach to managing your day to day tasks and projects, and with notes, files and to-dos all in once place there’ll be no need to worry about falling back into old working habits because we’ll have you covered.

Having a visually appealing workspace with your tasks laid out in front of you will instantly uplift your mood, as you will be able to see who’s working on what, what’s in Progress and what has been Completed. With ‘Clean Desk Policies’ sweeping the nation, it’s said that employees who work at a clutter-free desk are more productive as it improves their efficiency when completing tasks. And as a result of boosting work-related performance, the ‘CDP’ also reduces work-related stress. Within DropTask, we’ve taken a similar approach with DropTask Workflow view that facilitates the flow of tasks as they progress effortlessly through stages within your project.  Tracking progress step-by-step is easy as each vertical swimlane can be divided into ‘to-do, doing and done’ sections, allowing you to keep a tight rein on your workload, so you can maintain focus on the to-dos that will contribute the most towards reaching your successful outcome.

Experiencing ups and downs with your job is completely normal, and in fact, is a continuous development point for maintaining a healthy relationship. Sometimes we just need a little perspective on how many hurdles we’ve overcome to get to where we are today. Dip into your Archived Projects to review your journey and the projects that you were first assigned to. Here, you’ll be able to reevaluate if there are any flaws in your path and feel optimistic about creating a positive and happy future ahead.

How do you get the most out of your working day? Let us know in the comments below.

Generating new ideas with DropTask in 2017

Despite the fact that it’s the shortest month of the year, February can be seen as just as challenging, if not more, than it’s blue predecessor. Sure, the days are getting shorter. But with grey clouds still lingering over our heads, it’s difficult to find the drive that’s going to play a pivotal part in your work-based performance. But don’t stress, with the aid of DropTask you’ll be able to transform February into the month of generating powerful ideas so you’ll be rearing to go for the prosperous year ahead.

Don’t let the creative spark burn out. Ditch the mundane thoughts and follow our tips to ignite your brightest ideas for 2017.

1. Don’t worry about being ‘creative’
genideas-braindump
When asked to define creativity, Steve Jobs answered: ‘Creativity is just connecting things‘. But, this is easier said than done if you’re juggling an array of tasks across your home, personal and social life without any clear view of the bigger picture. By overloading your brain with information, thinking ‘creatively’ can be a huge challenge, and studies have shown that the signal that handles how we process our thoughts and decision making temporarily shuts down when we’re feeling overwhelmed. To avoid this feeling, simply create a project in DropTask and have a brain dump on the Canvas of all of the possible ideas that you could put into action. Further explore possible opportunities and ideas by using the iMindMap Integration, and spend time analyzing and preparing which ideas you’re looking to bring to life.

2. More heads are better than one
genideas-messages
An innovative idea is often the combination of smaller collaborative ideas combined into one. There’s often a stigma attached to asking others for help as this is perceived as a sign of weakness. But by building a positive rapport in the workplace as someone who helps others, you’ve already distinguished yourself as a team player. And as a result, others will want to help you to get your job done. Collaborating with the whole team can speed up the process of generating new ideas and bury the negative thoughts of them not being accepted. Invite your colleagues to your ‘ideas’ project so they can browse through all of the possible areas that you could approach next. And if you want a specific member to look at a piece of work, drop them a direct Message so they can guide you in the right direction and help link together the missing parts of your project plan.

3. Trial and error
genideas-dependencies
Remember, you can’t have a lot of good ideas without a lot of bad ones either. While in the process of drawing up your ideas, you must consider the circumstances that could hinder it and the ones that could allow it to propel into a successful reality. If you have a feeling of doubt before you even start, then something is not quite right. But, what’s the harm in testing out potential ideas? As John F. Kennedy said: ‘Only those who dare to fail greatly can ever achieve greatly.’ When our ideas go down the pan, this is when we often realize that we’re meant to pursue different avenues. Connect all of the steps that you’ll need to take to launch your idea into action with visual arrows in the form of Task Dependencies. By having a clear structure in place, you’ll be able to identify if you’re heading down the right path. And if not, reorder your priorities by Filtering by Importance in the List View to ensure that the ideas at the top of the list are the ones that you’ll focus on first.

4. Pay attention to past experiences
genideas-complete
Research shows that learning from past experiences is invaluable for complex decision making and for facilitating the flow of ideas. We’ve all been there, pitching an idea to the rest of the team for it only to be shut down and pushed aside. What’s stopping you from revisiting old ideas and approaching them with a fresh outlook? When you think of those past ideas resulting in failure, take a look at them from a different perspective and note down the gaps in the initial planning stages of why they didn’t succeed. Look at them as ‘unapproached opportunities’, and start again. By taking into account your past failures, you’ll be able to rectify the mistakes that you made the first time around. And with a whole archive of Completed Tasks in DropTask, you’ll gain a quick boost of motivation and feel rearing to go with your next great idea.

How do you approach new ideas when your motivation is low? Let us know in the comments below.