Author Archives: Stuart Fagg

Exciting new updates to DropTask’s desktop apps – available now!

Here at DropTask HQ, we’ve been working hard to bring everyone up to speed with the latest DropTask features. We’ve released a new update for our Mac and Windows desktop apps to give you an instant productivity power-up. Here’s what’s new:

Refreshed user interface and improved usability. Updates to the look and feel of your Canvas bring you a fluid and engaging workspace that’s simple to navigate.

Better offline sync, plus an online/offline indicator. Update your projects on the go, even without Wi-Fi, and trust that your work will be in sync next time you’re back online.

Project Browser menu showing key stats. Gain an instant high-level overview of your current projects that highlights key stats, such as how many tasks are currently in Progress or have been completed.

Copy task links to share. Copy direct links to tasks to share with others so they can instantly hone in on a particular to-do.

Category dropdown in Canvas View. Quickly focus on a particular category in your project by using the easy-to-navigate dropdown categories menu in Canvas View.

List of all recent projects. A list of your latest projects will show you what you’ve been working on most recently, so you can easily navigate between your most active and current projects.

Desktop Notifications. Keep up to date with any changes to your project as they happen, and always stay in the loop.

 

Windows specific updates

As well as the updates above, Windows users will also benefit from:

More layout options. For your convenience, Auto Layout will perform an automatic centralization of your projects and tasks into one, neatly compact area.

Sort your Calendar by Due Date. Prioritize your workload and organize your Calendar so that impending deadlines are your main focus.

Convert tasks to categories. If a task begins to grow, easily turn it into a category to break it down into smaller, more manageable tasks.

 

Mac specific updates

Combined with the features at the top of the page, Mac users can enjoy:

Mac Dock integration. Add DropTask to your Mac Dock and access the app hassle-free with one click.

We’re excited for you to explore our latest DropTask desktop apps features. You can find out more over on our Help Hub.

Maximizing your ‘Productivity Peak’ with DropTask

According to society, you’re either a morning person or you’re not. However, productivity is not that straightforward. Josh Davis, the author of ‘Two Awesome Hours’, believes you have a two-hour ‘Productivity Peak’ each day. But, how do you get the most out of your hours of peak productivity and make the most of those less productive periods? DropTask can help you to maximize your output when productivity does strike. Plus, it can trigger and maintain motivation for you and your team throughout all parts of the day. Here’s how…

Prepare for productivity to strike

Create a Project

If productivity can peak at any time, you need to be poised and ready to make the most of it. Davis’ idea is that there are two ‘best mental hours’ each day, so it’s essential to maximize your output during this period. To prepare effectively, start a DropTask project and create categories and tasks for all that you need to achieve on its canvas. Set Start and Due Dates for a practical way to control your own workload, so that when productivity does strike you can beat those deadlines fastest approaching. In your project, Assign Tasks to team members. That way, your project’s workload is shared and when somebody’s productivity peaks, it is to the whole team’s advantage. Use the task Progress Sliders to keep your team up to date with your progress and to gain an overview of how the entire project is moving along. Using DropTask’s markers of Importance and Urgency, add clear visual cues to your project and give yourself an easy to digest overview of where your time and effort is best spent when productivity does hit.

Stay motivated with a collaborative team effort

Comments and Messaging

If everyone on your team has at least two hours of peak productivity, that’s a lot of hours filled with completed tasks and feelings of accomplishment within your team. The buzz of finishing a task or hitting key project milestones can become infectious, and you can spread this feeling using DropTask’s Comments and Messaging feature. Comments and Messaging enable you to give a friendly boost to team members with motivational comments and collaborative support, all of which help to promote a warm working environment where productivity can thrive. With a real-time, visual overview of your project, you can watch team to-dos move from started to complete throughout the day. This clear project progress will spark a sense of shared productivity and achievement within your team, even when you’re not sat in the same office.

Break down larger tasks using Checklists

Checklists

The prospect of a big task requiring a lot of effort can be quite overwhelming. You might sit there fearing the enormity of the job at hand. Rather than freezing in panic, begin to break the task down into smaller chunks that can be more quickly and easily achieved. DropTask’s Checklists will break the task up into sub-tasks. With a breakdown of your task to-dos, you can prioritise those requiring the most effort for times of peak productivity, and leave the less challenging sub-tasks for those not-so productive periods. Checklists help you to remain focused and motivated by quick wins, regardless of your productivity level at that time and track your progress every step of the way. With every sub-task ticked off, you’re one step closer to task completion.

Make time to clear some headspace

Team Calendars

Alongside those more strenuous tasks, use DropTask’s Calendar to schedule time for your physical health. Davis thinks that our physical health combines strongly with our mental health and if they suffer, so will our productivity. Have a go on the treadmill, take a lunch break, head outside for a stroll. While it may seem trivial when compared to the significance of your tasks, a change of environment will trigger new levels of productivity that you wouldn’t achieve otherwise. The adaptable nature of DropTask allows you to factor in these breaks when you need them most. We would suggest including them in between your most demanding to-dos to give yourself quick boosts throughout the day. The Team Calendar allows everyone to factor in these important breaks and your project progress will improve as a result.

DropTask gives you a real-time overview of your tasks, goals and team projects to set yourself up for greater success, so you can remain productive throughout the day. When your ‘Productivity Peak’ strikes, you will be ready to maximize your output and achieve more than ever.

Make the most of your productivity and sign up for free with DropTask.