Author Archives: Rachel Pewsey

3 simple steps to end your 2018 with success

DropTask Project Management

When we think of goal setting, we tend to associate this with our New Year’s resolutions. However, why wait until January to make a start on your goals? With only a few short weeks left until 2019, now is the perfect time to consider what you want to achieve before the end of the year. Goal setting doesn’t have to be as daunting as it sounds. In fact, by breaking your goals down into smaller, actionable tasks, you’re more likely to accomplish them. A recent study by psychologist Gail Matthews showed that people who write down their goals were 33% more successful in achieving them than those who only formulated outcomes in their head.

By putting in the work now, you can reduce stress, keep on top of your projects and get your new year off to the best possible start. Here are 3 simple ways DropTask can help you commit to your goals, maximize your motivation, and end 2018 on a productive streak of success.

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How to stay productive in the darker weather

DropTask productivity in dark weather

We all know the feeling this time of year; you look out of the window around 5 pm to find the winter darkness has already settled in for the evening. If you’re finding the dark weather is making you demotivated or less productive than usual, you’re not alone. With our days becoming shorter, darker and colder, it’s not uncommon to start to flag and feel tired earlier in the afternoon. It happens to the best of us – however, if you’re mindful of the effect the dark weather is having on you, you can take simple, effective steps to dig yourself out of a productivity slump.

So, if you’re feeling the winter blues starting to sink in, here’s how DropTask can help you tackle them head-on to help boost your mood and stay focused all season long.

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Something wonderful this way comes. 3 ways to tackle terrifying deadlines

DropTask Halloween Planning

Forget ghouls and ghosts – the real world offers far more fearsome challenges, from managing shifting priorities to feeling swamped by your monster-sized workload. However, at DropTask, we have brewed up something special for you. From organizing your tasks to adding reminders and notes for detail, take a fresh approach to your work and turn your project nightmares into a blissful dream.

There’s no need to feel spooked by your workload this Halloween. Here are 3 ways DropTask can help you fight those frightful deadlines.

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Why DropTask is the only task management app you need

DropTask Views

With so many task management apps on the market, it can be hard to sift through the noise and choose the right one for you. How many of you have found yourselves adjusting the way you work to suit an app you decided to give a try? We believe the best task management app is one that works in sync with your daily routine. DropTask adapts to you so you can organize your various tasks and projects with ease, in a clear and visual way.

Now is the perfect opportunity to de-clutter your phone and desktop. Say goodbye to separate tools for your email, calendar and notepad. With DropTask, you can combine all of these into one and freshen up the way you get things done. Take a look at these top reasons DropTask is the only task management app you need, and you’ll never look back.

DropTask Projects

Manage multiple projects & delegate tasks

Having a good system for managing your projects is vital to ensure they run smoothly and efficiently. Use DropTask to create multiple projects within one productive workspace – share and organize your tasks with others by adding your teammates to collaborative group projects, where you can organize your tasks in color-coded order. Have a project you’re working on individually? Create your own private project so you can keep track of the tasks you need to get done separately from your group projects.

When working collaboratively, it’s also important to delegate tasks effectively so your workload stays balanced. DropTask makes it easy to view and update the progress, importance and urgency of each task. Add any details you need to each one, from Due Dates and Reminders to Tags and Checklists, so your team can get an instant overview of what the task entails. Have a colleague away on holiday? Easily Assign multiple people to tasks so your projects can continue full steam ahead. Having the ability to clearly see who is working on what and communicate updates all within one workspace will keep you organized and in control.

DropTask Planner

Schedule your workload and manage priorities

One of the most important elements of task management is being able to organize your own time and understand your priorities. However, we all know how quickly tasks can change when something urgent crops up.

Tackle your workload and easily adjust shifting priorities with your DropTask Planner. Your Planner works across all projects at once, helping you keep your workload balanced and under control, wherever priorities may come from. A handy alternative to your calendar, your Planner is less governed by time and more focused on flexible and personal productivity. Within your Planner, you can categorize your tasks into ‘Now’, ‘Next’ or ‘Soon’, meaning you can easily rearrange your priorities and work on what matters most. Got an urgent piece of work you need to complete? Simply drag and drop your tasks across the three ‘Now’, ‘Next’ and ‘Soon’ columns, so you can clearly view your main priorities at a glance.

DropTask Congratulations

Clear communication with your team

Open communication with your team is vital to success. It not only helps your projects run smoothly but keep your colleagues focused and engaged. Maintain a seamless flow of communication within your projects using DropTask’s Discussions. It can be easy for people to get dropped out of conversation with email. Discussions take away the hassle of long-winded threads and keep conversations focused on the task at hand. Use discussions to add general comments, or use the ‘@’ symbol to mention specific friends or colleagues to update them on a task. Anyone tagged in a comment will receive an instant notification, so you can ensure you are all informed and working on the same page.

It’s true that happy, motivated teams are the ones that thrive and succeed. Brighten your colleagues’ day by congratulating them on a job well done. With the simple click of a button, you can sprinkle their completed tasks in a bright shower of celebratory confetti. DropTask’s Achievements also inform you when you hit major milestones, helping you to take notice of your successes and appreciate just how far you have come. All the more motivation to keep going!

Task management has never been easier with DropTask. Sign up for free today, or try DropTask for Business for unlimited projects and members.

A quick guide – Using DropTask’s new Planner for personal productivity

DropTask Planner

When you’re part of lots of collaborative projects, keeping your priorities in sync can be a challenge. You need a space to view all the tasks that lie ahead of you, so you can work through your responsibilities strategically – without letting anything slip. We designed your DropTask Planner with this in mind.

Work collaboratively, but in your own way

Your Planner is yours and yours alone. It is only visible to you and cannot be found by anyone else in your team. This makes it the perfect place for personal prioritization. As you are planning projects in Canvas or Workflow View, you can schedule your own tasks for Now, Next or Soon and find a copy of them in your Planner. Visual markers – that only you can see – are added to specific tasks in your projects, helping you to keep your own priorities in mind.

DropTask Planner Assigning Canvas

Give all your tasks one home

It’s unrealistic to think that all tasks come from projects. Some tasks just crop up, out of nowhere, and they need to get done. Your Planner allows you to create standalone tasks that can live outside of projects. They only exist in your Planner, and you can schedule them for Now, Next or Soon depending on how quickly they need to be completed. Introduce these standalone tasks and get them ticked off alongside your project tasks. Keeping all your to-dos in one place, no matter where they come from, will help to keep your priorities balanced and in sync.

DropTask Planner Creating Task

Work flexibly to your own deadlines

You’ll notice that your Planner is dateless. We’re giving you the freedom to set your own time parameters. Tasks on your Now board might need to be dealt with before lunchtime, but, for another DropTask Planner user, that same Now board may consist of tasks that are to be completed before the end of the week. It’s down to you and how you work best. And, as priorities shift and new tasks arise, you can rejig your Planner to reflect what’s now most important. In the modern world, you must be flexible in order to achieve. The ability to pivot and reassess your priorities is crucial, and DropTask’s Planner allows you to do just that.

How have you been using your new DropTask Planner? If you’re looking for some extra inspiration take a look at our full DropTask Planner tutorial here:

Try DropTask’s new Planner today to prioritize the personal tasks that will move your shared projects forward – with real world productivity. Sign up today for FREE.