Author Archives: Meg Sylvester

Managing a remote workforce with DropTask

Back to School

The way we work is changing. Companies are seeing rewards from a more flexible approach to working practices. Gone are the days when your talent pool was restricted to a reasonable commuting distance from your headquarters. Today, companies have opened themselves up to simply securing the best person for the job, regardless of their location or time zone.

However, with teams dispersed across various workspaces and geographical locations, remote working also has its challenges. But, with DropTask (and our top tips below), you’ll feel in control when managing your team of flexible workers.

DropTask Planner

Create a digital workplace

Though you’re not in the same physical space as your team, DropTask allows you to simulate an office environment within its clever interface. By creating multiple projects, and seeing your team’s avatars on their assigned tasks, you’ll feel as though you’re in a virtual meeting room.

DropTask’s Canvas View also enables you to visualize workloads, priorities and task dependencies. By attaching files to tasks, your team will be able to store and access all of their work within DropTask. Much more efficient than a filing cabinet or desktop storage space, your seamless digital workspace will ensure that nothing gets lost.

Group Project

Set clear expectations

By communicating with your team digitally, both yourself and your team will have a record and overview of all accountabilities and wider plans across the business. Through creating projects, assigning tasks to team members and setting due dates, everyone will be on the same page. This means no steps in a process will be missed and no work gets duplicated.

As a manager of a remote and seemingly invisible team, trust is a must. Stay focused on goals, rather than activities and your employees will take care of the rest. Employees can easily assign their tasks to be done Now, Next or Soon, as well as adding personal tasks to their Planner. With this innovative alternative to a calendar, they’ll be able to manage their daily workflow with a tool that’s as flexible as they are.

With DropTask, employees can work flexible hours, allowing them to work at whatever time they perform best. Whether or not your team are online at the same time, it’s easy to see where project members left off with particular tasks and documents. This means everyone will be kept in the loop, despite the difference in working patterns and time zones.

Daily Email Summary

Give timely feedback

With the ability to attach and access files within DropTask, you’ll be able to easily review your team’s work, providing feedback quicker than ever. Using the @ tag, just like instant messaging, chat with team members using the Discussions feature on specific tasks, drastically cutting down on lengthy emails.

When you’re not meeting your team face-to-face, it’s easy to let employee motivation slip. Don’t forget to celebrate colleague successes, big or small. Use DropTask to congratulate team members when they mark tasks as completed and a burst of confetti will shower their screen. By building a positive culture with frequent communication, you’ll be able to boost morale within your workforce wherever they are in the world.

For remote working without the remote feeling, sign up to DropTask for FREE today.

Back to School made easy with DropTask

Back to School

If you’re preparing for the start of a brand new school term, DropTask can help you manage your priorities and prepare your work in time for when the bell rings. Whether you’re organizing homework deadlines, or planning your lessons for the week, DropTask will help you to stay on top of your goals for a stress-free school year.

To help you jump back into classroom life, take a look below for 3 ways you can set yourself up for success this semester. Before you know it, you’ll be armed with the knowledge and tools you need to make this semester your most productive yet.

DropTask Planner

Manage priorities with your DropTask Planner

With the DropTask Planner, you can schedule your tasks in three simple boards: Now, Next or Soon. Breaking your to-do list into smaller chunks is a much more effective way to prioritize your work, so you can stay focused on the tasks that are most important. We all know that priorities can shift and new deadlines can crop up last minute – make quick changes as priorities move around by simply dragging and dropping your tasks onto a different board, so you can take control of your workload.

These simple boards are only visible to you, giving you your own space to organize your thoughts and tasks in a way you can understand. Say goodbye to your traditional to-do list, and use the DropTask Planner for the flexibility and ease to re-order and manage your tasks as priorities might change around you.

Group Project

Use Projects to categorize your workload

DropTask’s Projects give focus to things that need to be done and allow you to categorize tasks and responsibilities into one productive workspace. Create your own private project to display your personal lesson plans or revision notes. Alternatively, invite students or classmates to a group project so you can easily work together on a project.

By creating a group project, you can further encourage teamwork and collaboration with discussions. Keeping your conversations and assignments together in one space will make it easier to work on your tasks as they develop, and maintain a seamless flow of communication with others. Easily send and receive comments and feedback by using the ‘@’ symbol within a specific task to mention your colleagues. When someone mentions you in a comment, you will receive a notification within the app, so you won’t miss any activity.

Daily Email Summary

Stay on track with daily email summaries

Start your day on track and make sure nothing slips through the net. We’ll send you an email every morning to let you know which tasks you have to work on, as well as which ones are overdue, due today and due tomorrow. Within each task that you create, you can add due dates so we can send you these helpful reminders to ensure you’re always one step ahead of the game.

Want to add more to your tasks? When setting your due dates, you can also add extra details such as the level of importance, urgency and effort required for each task. There is also an adjustable progress bar, so you can specify exactly how far your task has left to completion.

Sign up for DropTask FREE today, and make this school year your most productive and efficient yet.