How DropTask caters for all productivity types

If there was one type of productivity, every workplace would have mastered it by now. In fact, understanding everyone’s individual approach to achieving success in the workplace can be a challenge, but it will help you get the most out of your team. Productivity expert, Carson Tate, believes there are 4 distinct approaches to personalizing our workload. Fortunately, DropTask serves for each of them. Each one has its own unique way of helping you to cope with workloads and tasks. Read on for top tips and best practices that will help you become your best productive self, whichever style you relate to most.

The Prioritizer

The prioritizer works based on logic, which to them is rooted firmly in being realistic and foregrounding important tasks. This would be the type of individual to utilize Filters to quickly access the information they need in order to find the tasks labelled highly in Importance and Urgency. They would also benefit from the Daily Summary Email which would help them apply logic straight from the off with a handy morning summary of their tasks for the upcoming days. Prioritizers are analytic types and place a great deal of importance in acknowledging precisely how long tasks will take so they can manage their workload more accurately. The Progress Bar for tasks would be used frequently by the Prioritizer so that they can understand exactly where they stand on a task and adjust their bar accordingly.

The Planner

Similar to the Prioritizer in some respects, the Planner is focused more on organization, sequences and thorough planning, rather than prioritizing important workloads. Detailed, comprehensive but most significantly punctual, the Planner could feed off scheduling their workload in the Calendar to have a clear plan for the days, weeks or months ahead. Planners would make use of Checklists to gain greater insights into the details of a project, break larger tasks into smaller subtasks and subsequently achieve maximum productivity. Likewise, they would set timely Reminders and concise Start and Due Dates to ensure that deadlines never pass them by.

The Arranger

More of a team-player and natural communicator, the Arranger has their focus set on interacting with others to boost and support team morale, significantly improving team productivity and output. They could offer support and encourage team unity using the Comments and Messaging feature. Likely to be the one Inviting others to projects and tasks, the Arranger is all about seeing what others are up to so they can keep on the same page to ensure maximum productivity. Rather than using individual Calendars, the Arranger would keep a watchful eye on Team Calendars so that when a team member is mid-task, they can offer supportive words of wisdom.

The Visualizer

The project planner of the group. Their DropTask Canvas is likely to be exploding with ideas which to others might seem like an unworkable, jumbled up mess – but for them, it works. They’re an exceptionally holistic individual who is likely to be involved in Creating a Project for others to work off. Someone who thrives under pressure and would much rather negotiate multiple tasks at once rather than tick tasks off individually, the Visualizer is the type to take on tasks marked highly in Effort. Especially innovative and creative, the Visualizer could also have fun with Cover Images and add some visual stimulation to their Canvas to optimize productivity. A brain bursting with ideas, the Visualizer is likely to Attach numerous links and files to their tasks in search for new information and breakthroughs.

Whatever your productivity type, DropTask has an abundance of features that will help you tap into each of these different working styles. If you can begin to understand each individual type of productivity in your workplace, you can start to improve your team’s output and become a more productive environment.

Maximize your productivity style and sign up to DropTask for free today.

3 simple questions you need to ask yourself to boost your end-of-year marketing strategy

With 2018 looming, now is the time to squeeze the most out of 2017. Your marketing team need to use this busy period as one final push for sales. That means reviewing and improving your current strategy, and generating innovative approaches to increasing sales. With DropTask, you can boost sales through teamwork and the ability to generate ideas on one visual canvas. By asking yourself these 3 questions, you can achieve all your 2017 goals and enter 2018 right on track.

‘What’s working well?’

In order to boost end-of-year sales, you need to first analyze your marketing campaigns you’ve done over the course of this year. Glance over your current DropTask canvas and make informed decisions about which strategies to keep and which need freshening up. To do this, look over your Completed Tasks and assess your successes so far. A review of your completed tasks will help you spot where your strengths lie, and help you to distinguish between the types of tasks which you complete and the ones which remain untouched in your canvas.

There’s more to it than just finishing a task. You need to know what marketing methods lead to sales and greater brand awareness. Review which strategies were particularly successful and mark them with Tags labelled ‘successful’. That will save you a lot of time when it comes to Duplicating the tasks. That’s because by using these tags, you can Filter out the ‘successful’ tasks by tag, and duplicate them onto your current canvas. Doing this will give you a fresher workspace with only your most fruitful methods to start from.

‘Are we working efficiently?’

Towards the end of the year, fatigue kicks in and we begin to turn our attention towards the festive season. Don’t let that happen in your revitalized workspace. Make sure you set prompt Start and Due Dates and work towards your goals with scheduled deadlines. Organizing your time means you will be more productive later on. In turn, you might send more marketing emails, find more time to engage your customers or increase brand awareness on social media.

Likewise, are you working well as a team? In marketing, teamwork is imperative. On your canvas, remember to Assign Tasks to the relevant team members. By doing this, you’re sharing the workload and bringing in an array of new skills to a task. Take into account the skills of individual members of your team, and share the workload accordingly. With Assigned Tasks, you can also see who’s working on what, and make decisions about what sort of tasks a colleague might excel in. That way, you’ll bolster your team’s chances of not only getting things done, but getting them done well.

‘Are we being innovative?’

To keep generating sales, you need to keep being creative. Innovation is a key ingredient in business – just ask any successful leader or entrepreneur. DropTask Integrates with idea-generation software, iMindMap. Using a world-renowned technique for creating ideas, Mind Mapping, you can collect a bundle of new ideas for your end-of-year strategy. Be bold and try something new, and export all of your data into DropTask where it will be presented as a new project.

Keep thinking on your feet and include your colleagues in the process. Within your new canvas, add your team members and use the Comments and Messaging feature to mull over ideas and welcome new approaches to tasks. Do this and feel confident that you have explored every possible avenue. If you’re worried about your train of thought derailing, simply attach relevant web articles and notes to your tasks and gain one-click access to the significant documents.

There’s no need to fear end-of-year fatigue. By simply asking yourself and your team these 3 questions, you’ll give yourself a much-needed productivity boost to reach your sales goals heading into 2018.

Sign up for DropTask and refresh your end-of-year marketing strategy – it’s free!

Bolster team productivity with effective communication

They say that ‘the whole is greater than the sum of its parts’. It’s a phrase that bears fruit – particularly in the workplace. Being a successful team is not about personal achievement or competency, but how individuals work together to improve their output. Team communication is the secret to success. With features that support project collaboration, DropTask for Business lets you build relationships and keep everyone on the same page. But why is it so fundamental for teams to communicate well?

Assign Tasks

Collaboration

All good ideas should be shared. That’s why it’s so important to establish and set up supportive environments where ‘no idea is a bad idea’. DropTask allows you to Assign Tasks and share the workload. In doing so, you are welcoming fresh approaches to tasks and promoting a communicative workforce where team collaboration prevails.

Receive App and Email Notifications to keep up to date with your team’s progress so that you know when an assignee has completed a task and is ready to be assigned to a new one. Even if they haven’t finished their task, the Progress Percentage bar gives you insight into how close they are to completion, allowing you to plan ahead. Without having to chase people for progress updates, you can focus on your own work and avoid wasting any unnecessary time.

Comments and Messaging

Cohesiveness

Productivity doesn’t stem from rushing through tasks. To be productive, it’s vital to foster a cohesive working space where strong relationships are prioritized. Office environments tend not to lend themselves to close-knit teams. DropTask’s Comments and Messaging features mean you can keep up to date on tasks, update team members, and most importantly, share positive feedback. It’s surprising how a quick morale boost can spur you on to be more productive.

Building strong relationships is all about trust. To build trust, encourage your team to use Checklists to make their task progression transparent. For larger tasks that need to be broken down into bitesize chunks, Checklists provide the whole team with a useful overview of the task, how it will be approached and how far it is from completion. Because they are visible to everyone on your project, they act as a practical way to produce a connected and united environment.

Project Permissions

Efficiency

A team that communicates well is more efficient as it increases the chances of getting work done quickly and accurately. With that in mind, DropTask’s Team Calendar is a constant form of communication which allows your whole team to see everyone’s workload and stay synchronized through the progression of a project. With all tasks visible on the Team Calendar, it will be crystal clear who’s doing what and when.

Communication is pivotal in creating productive workforces. DropTask allows you to be more communicative and stay connected both verbally and non-verbally. In doing so, you create a productive team environment where no task is too intimidating.

Reap the rewards of being in a team and sign up for free with DropTask.

Use visuals as motivators and get productive with DropTask

We believe that the best way to stay productive is to keep your to-dos visually appealing. When you have full visibility of your workload, the best route to your end goal becomes clearer. Read on to explore how DropTask for Business’ colorful interface helps you to be more productive when tackling projects at work. Plus, discover an exciting new product from the creators of DropTask!

Cover Images

Enjoy unique visuals

At DropTask, we do task management differently. Linear to-do lists are overwhelming and can quickly become untidy. The colorful bubbles on the DropTask Canvas provide a visual representation of what you’ve got to get done, so you can channel your focus appropriately. We all juggle an array of to-dos in one day. Create tasks to identify each one and add Checklists to break the task down further into actions that you need to take. Your number of subtasks are identified on your task circle, so you can easily track its progress. Because of the way colorful visuals appeal to our brain, DropTask’s playful interface is far more enjoyable to work through than pen and paper. And when we enjoy things, we connect with them more.

Simply adding meaningful Cover Images to your DropTask Canvas will do wonders for your productivity. By using them, you add a personal touch to your project. When you customize projects your own way, you’re more likely to engage with the tasks at hand. As a result, you increase your chances of getting more done.

Workflow View

Categorize workflows with colors

Originally coined in Japan, ‘Kanban’ is a simple method to track tasks that are in different stages of a process. Switch from your Canvas into Workflow View and see your tasks spread out across vertical, color coordinated columns. As an example, for your blog you could set up Kanban columns for Writing, Editing and Published. During a recruitment drive, each column could visually represent every step of the hiring process from sifting through CVs to arranging final interviews. Click and drag tasks into the next column as they move through your process.

Being able to see each step of your workflow visually defined gives you a clear overview of your project’s progress. Don’t risk burnout in an effort to get everything done in one go. Instead, break your actions down into set stages and focus on working through processes more methodically with visuals in Workflow View.

iMindMap Integration

Keep the ideas flowing

At any point throughout your project, you may need some extra inspiration. DropTask integrates with Mind Mapping software, iMindMap. Switch seamlessly from your DropTask Canvas to iMindMap and watch as your tasks transform into a pre-built Mind Map. Powerful visuals will help brainstorm fresh ideas for your ongoing project. When you’re ready, switch back to your DropTask project to watch your fresh ideas turn into actionable tasks on your Canvas.

Sign up to DropTask to make work more appealing with greater visuals and the motivation to simply get stuff done.
 

iMindMap Kids

New from the creators of DropTask – iMindMap Kids

We’re excited to share this brand-new, visually vibrant app with you. iMindMap Kids lets you introduce the power of visual thinking to your children. Mind Maps are proven to aid learning by boosting creativity, improving concentration and enhancing memory.

With iMindMap Kids, children can create Mind Maps that tell stories, solve problems and generate ideas. Packed with exciting, easy-to-use features, this new iPad app is designed to encourage creative learning and capture the imagination:

 
Feature highlights include:

  • A child-friendly, colorful design
  • Intuitive Mind Mapping motions
  • Snapshot camera for photos
  • Draw Tool
  • Wiggle branch
  • Emoji library
  • Fun sound effects
  • Infinite canvas
  • Image and Mind Map gallery
  • Unlimited number of Mind Maps
  • Share options

Introduce your child to the world of Mind Mapping and creativity. Download the iMindMap Kids iPad app today for just £1.99.

Download on App Store

3 ways to switch off for the weekend

You’ve probably heard that working out too much leads to fatigue and even injury, and training progress is slower as a result. Well, the same can be said for our minds. The human brain consumes around 20% of the body’s calories, and that expended energy must be resupplied. If we overwork our brains by not giving them a high quantity and quality of rest, we burn out. This means weakened productivity and poorer choices – not to mention a negative impact on our mental health. Luckily, DropTask is on hand to help you switch off properly over the weekend so you can be more productive during the week.

Urgency and Importance Icons

1) Clear high-priority tasks

Nobody wants to go into the weekend knowing they have high-priority to-dos outstanding. In the short term, you might feel more productive if you focus on the easier, less urgent tasks. But then you go into the weekend with those harder, more important tasks hanging over your head. You will either have to deal with them at the weekend, when you should be resting, or add them to your ever-growing to-do list for next week.

Instead, try to clear your priorities early in the week by reviewing your tasks and highlighting high-priority ones using the Urgency and Importance icons. This will keep you focused so you can work through tasks methodically. If you have too many high-priority tasks to deal with, don’t be afraid to call for backup. By Assigning Tasks to teammates and working collaboratively with them to get things done, you can start the weekend safe in the knowledge that this week’s most important work has been dealt with.

Progress Bar and Checklists

2) Tie up loose ends

With your priorities taken care of, think of all the in-progress tasks that are currently on your to-do list. Do you know how close to completion each task is? Often, we get distracted towards the end of a task and forget how close we were to completing it. Then it just festers on our to-do lists for much longer than necessary.

By checking the Progress Bar, you can easily see which tasks are very close to completion. If the task has been left unfinished for a while and your memory of it is a little fuzzy, you can glance at any Checklists you might have made to remind yourself of what steps you’ve already taken towards completing it. You’ve already prioritized your most urgent and important tasks, so you can now do yourself a favor by tying up loose ends. Then you can have a totally fresh start next week.

Start and Due Dates

3) Plan and prepare

You’ve prioritized and tied up loose ends, but there’s still something missing. The weekend is drawing nearer, yet you’re still anxious. You need a plan. You need to do something right now that your future self will thank you for.

Take a look at your remaining tasks and start planning priorities for next week. Set Start and Due Dates for each task so that on Monday morning you will know exactly when to start each task and what deadlines are coming up. As you do so, your Calendar will be automatically updated, meaning your schedule is crystal clear for you to review on Monday. By planning and preparing now, you can relax over the weekend knowing that everything is under control for the week ahead.

Make sure you can relax this weekend – sign up to DropTask now. It’s FREE!

Planning and managing research projects with DropTask

When you start out, a research project can seem like an overwhelming prospect. There’s so much to think about, including gathering resources, setting up meetings, organizing schedules and outlining goals. DropTask helps you to break research projects down into 3 primary stages: planning, actioning and managing progression. With a host of practical features, conducting thorough and accurate research has never been so simple.

Visualize your strategy

Planning research

Arguably the most difficult and daunting stage of the research process, planning bears great significance to a project’s success. Whether your workplace is conducting market research or you’re a student looking to write a dissertation, DropTask’s Canvas gives you a fresh workspace to gather your thoughts on tasks relating to your research project’s methodology, strategy and resources. Create Categories for the different areas of your research project and think of possible Tasks that might need completing in order to carry it out, such as ‘Conduct Survey’ or ‘Collect Data’. A sign of great management is being adaptable to change, and DropTask’s flexibility means that you can be confident in making any inevitable changes to your research project as and when needed.

If you’re working as part of a team, make good use of the Comments and Messaging feature to bounce ideas off your team members. Attach Files such as web articles, book titles or academic papers that you are citing as sources to tasks, enabling you to find them easily and capture the specifics in one compact bubble. This will save you the hassle of having multiple tabs open at once. In addition, if your project is a large one, use Tags to add contextual information and filter out tasks to find them quickly, as well as visually lessen the load.

Make plans a reality

Actioning plans

With confidence in the direction of your project, the actioning of your plans will now feel less intimidating. If you have a schedule in mind, you can set Start and Due Dates for your tasks to guarantee your research project never goes off track. These aren’t fixed, so it’s easy for you to adapt and amend when obstacles arise. Setting tasks out on a clean canvas means you have a clear visual overview and can see at a glance what needs doing and when – all on one uncluttered workspace.

Assign Tasks to appropriate team members to ensure everyone is aware of their responsibilites and the project’s goals. Keep everyone up to date and synchronized in the Team Calendar. DropTask allows you to work and tackle tasks in real-time, and with a variety of team members now working collaboratively with clear deadlines, your chances of conducting successful research are maximized.

Keep tabs on it all

Managing and overseeing progress

Whether you’re part of a team or not, use the Progress Percentage bar to keep up to date with your project. When you make inroads into a task, you can update your progress from 0% all the way up to 100% completion in chunks of 5%. Having such a thorough understanding of your progress means that you can manage your research accordingly and begin to think of forthcoming tasks.

Similarly, Checklists give you greater insight into the phasing of a task. For example, if you or a team member have been designated a task to interview people, you can use Checklists to outline which people you’ve already seen and which you have yet to interview. This breaks the task into manageable chunks while also granting you a detailed insight into your progress, and that of others.

The next time you are asked to lead a research project, take full control with DropTask. From planning to managing, it will take you through each fundamental stage of research seamlessly, and increase the chances of your project being a successful one.

Plan your next piece of research with DropTask – sign up for free here.

Get back on track with an end-of-summer project review

You’ve probably just enjoyed a summer of blissful vacations and time off spent with family and friends. As summer passes for another year, now is the time to catch-up, get back into your work routine and review the status of your projects. Assess your project’s objectives and set out goals to work more productively and see the rest of the year out successfully.

Conduct a project review with DropTask for Business to know where you presently stand. Ensure your projects are focused and planned well to achieve more this coming fall and winter.

Reflect on your progress

Reflect on Completed Tasks

Take a step back and focus on what you have achieved so far and spot if you have any outstanding tasks or projects. Review and evaluate your Completed Tasks to pinpoint areas for development. Take into consideration how you approached those compared to any tasks that have fallen behind. Perhaps tasks were not completed due to reasons beyond your control, or was it down to poor time management, lack of communication or resources? Now is a good time for honest reflection to get you back on track for the final few months of the year.

To gauge how many tasks are unfinished, use the Progress Percentage bar to see how far they are from completion, gain a greater understanding of what areas need improving and decide how to proceed with them.

Shift the deadwood

Project List View and new Canvas

You might have noticed your strategy going in different directions as the year has progressed. Priorities can change a lot over time. In your project review, pinpoint any stagnant projects in the Project List View and start to revive the ones you believe still remain relevant to your overall goals for the rest of the year. Dispose of the now-insignificant projects and start from scratch with fresh goals in mind on a new Canvas, which may well give you the necessary headspace to rethink your priorities.

See your changes in your Calendar, and if you’re part of a team, keep them up to date using the Team Calendar. With newly reviewed goals for the rest of the year, you and your team will benefit from having a revamped schedule and a clearer direction for your projects.

Plan to end the year successfully

Convert Task to a Category

Is someone struggling to complete a task on time or progressing too slowly on their own? Sometimes, a task that you thought was small and manageable escalates into something pivotal to your overall goals. Easily Convert a Task into a category and begin to section it into smaller, more manageable tasks. That way, it can be approached more realistically and improve the likelihood of the important things getting done.

Collaborative working brings the team together to reach their full productivity potential. Assign other team members to the larger tasks and reap the productive benefits of real-time team collaboration. Make changes that are instantly communicated to your team, speeding up the process and allowing you to work more efficiently.

Now you know where you stand with your projects and their associated tasks, you can begin to take action. Easily make adjustments and use DropTask’s full feature set for a productive end of year, be it setting more accurate deadlines, delegating more tasks or better juggling your priorities. Use DropTask to review the status of your ongoing projects and reignite your motivation for the rest of the year. With clear and refreshed goals, it is possible to make the end of the year your most productive yet.

Manage your tasks more efficiently and sign up today with DropTask – it’s free.

How to quit the harmful habit of multitasking for good

Many people see multitasking as an admirable skill, one that leads to success in the busy modern world. The truth is that multitasking is productivity’s biggest enemy. This ‘skill’ we strive to master is a hidden dagger sabotaging our efficiency.

A common misconception is that multitasking is the ability to perform more than one task at once. In fact, when we multitask, we actually flit between tasks, often completing them to a lower standard than we would have if we focused on one thing at a time. When we try to perform two or more cognitively complex tasks at once, such as replying to an email while apparently listening to someone in a meeting, we find that we’re more stressed and less productive. In short, multitasking is harmful to both our mental health and our careers.

So, why exactly is multitasking such a productivity killer? And how can DropTask help you fight the urge to multitask? Read on to find out the answer to these questions and more.

 

Save time on tasks

Save time on tasks

Despite popular belief, it actually takes us a lot longer to accomplish anything when we multitask. John Medina, author of Brain Rules, reports that people whose work is interrupted take 50% longer to finish a task and make up to 50% more errors. This makes sense when you stop and think about it. Say you leave one task unfinished and run off to complete another, by the time you get back to your original task you will probably have lost track of your progress. This means you have to spend extra time getting settled back into the work at hand.

DropTask’s Checklist feature enables you to break tasks up into subtasks, allowing you to work methodically until the overall task is complete. Checking off quick, small checklist items helps you keep your motivation and momentum, making you less likely to become discouraged or distracted. If you eventually find yourself unable to complete more subtasks, for example if you need to take your lunch break or have a meeting to attend, you can still get a clear idea of how much work you’ve completed by glancing at the checklist overview visible on the task circle.

 

Fight fatigue

Fight fatigue

Multitasking is exhausting. Our brains are not built to cope with flitting from one complex task to the next in a short space of time. Instead, we need to properly focus and commit to completing one task before beginning another.

Keep your DropTask Calendar up to date with your tasks and deadlines so that you can manage both your workload and other people’s expectations of your time. With the Team Calendar, your colleagues will be able to instantly see when you’re busy and will be less likely to interrupt you during an important task. Start Dates and Due Dates allow you and your team to clearly see when you are planning to begin a task as well as which task is due next. You can then focus on completing tasks in order of priority instead of getting distracted by less urgent tasks and trying to multitask at the last minute.

 

Shield yourself from distractions

Shield yourself from distractions

Being reactive rather than proactive with your workload is incredibly unproductive. Gloria Mark, a professor at the University of California, found that when people are interrupted it typically takes 23 minutes and 15 seconds to return to their work, and most people will do two intervening tasks before going back to their original project. This switching leads to a buildup of stress.

One way to manage distractions is by Emailing Tasks into DropTask. When an important task does crop up unexpectedly, you can send it over to DropTask in an instant, ready for the next time you log in. The task is then off your mind, ready for you to deal with when you can. You can even set a Start Date on the task to show your colleagues when you’ll see to it.

Another way to deal with distractions is by prioritizing tasks. You can mark certain tasks as Important and Urgent and Collapse lower priority categories. This way, you’ll feel less overwhelmed and distracted at work – out of sight, out of mind! You can always expand collapsed categories again when you are ready to commit to something new.

 

Protect yourself from stress

Protect yourself from stress

Attempting to perform too many tasks at once can cause your stress and anxiety levels to soar, which in turn can lead to burnout and sick days at work. When the office environment is too fast-paced and encourages employees to multitask, morale is lowered and there may be a higher turnover, which could be costly to companies.

DropTask provides you with the tools to be productive at work as well as a complete overview of your projects, allowing you to work methodically at your own pace and pinpoint where you and your team are with tasks. The Progress Percentage bar displayed on the task circle allows you to see exactly how far you and your colleagues have come with your tasks, giving you that extra push to finish your great work. A clear overview of your progress, along with the ability to set Reminders to prompt you to take important action, obliterates the need for multitasking and ensures that you and your teammates are less anxious and less stressed at work.

Sign up to DropTask for free today to kick your multitasking habit for good. Know someone who is a serial multitasker? Why not do them a favour and show them this blog? They’ll thank you for it later.

Exciting new updates to DropTask’s desktop apps – available now!

Here at DropTask HQ, we’ve been working hard to bring everyone up to speed with the latest DropTask features. We’ve released a new update for our Mac and Windows desktop apps to give you an instant productivity power-up. Here’s what’s new:

Refreshed user interface and improved usability. Updates to the look and feel of your Canvas bring you a fluid and engaging workspace that’s simple to navigate.

Better offline sync, plus an online/offline indicator. Update your projects on the go, even without Wi-Fi, and trust that your work will be in sync next time you’re back online.

Project Browser menu showing key stats. Gain an instant high-level overview of your current projects that highlights key stats, such as how many tasks are currently in Progress or have been completed.

Copy task links to share. Copy direct links to tasks to share with others so they can instantly hone in on a particular to-do.

Category dropdown in Canvas View. Quickly focus on a particular category in your project by using the easy-to-navigate dropdown categories menu in Canvas View.

List of all recent projects. A list of your latest projects will show you what you’ve been working on most recently, so you can easily navigate between your most active and current projects.

Desktop Notifications. Keep up to date with any changes to your project as they happen, and always stay in the loop.

 

Windows specific updates

As well as the updates above, Windows users will also benefit from:

More layout options. For your convenience, Auto Layout will perform an automatic centralization of your projects and tasks into one, neatly compact area.

Sort your Calendar by Due Date. Prioritize your workload and organize your Calendar so that impending deadlines are your main focus.

Convert tasks to categories. If a task begins to grow, easily turn it into a category to break it down into smaller, more manageable tasks.

 

Mac specific updates

Combined with the features at the top of the page, Mac users can enjoy:

Mac Dock integration. Add DropTask to your Mac Dock and access the app hassle-free with one click.

We’re excited for you to explore our latest DropTask desktop apps features. You can find out more over on our Help Hub.

Maximizing your ‘Productivity Peak’ with DropTask

According to society, you’re either a morning person or you’re not. However, productivity is not that straightforward. Josh Davis, the author of ‘Two Awesome Hours’, believes you have a two-hour ‘Productivity Peak’ each day. But, how do you get the most out of your hours of peak productivity and make the most of those less productive periods? DropTask can help you to maximize your output when productivity does strike. Plus, it can trigger and maintain motivation for you and your team throughout all parts of the day. Here’s how…

Prepare for productivity to strike

Create a Project

If productivity can peak at any time, you need to be poised and ready to make the most of it. Davis’ idea is that there are two ‘best mental hours’ each day, so it’s essential to maximize your output during this period. To prepare effectively, start a DropTask project and create categories and tasks for all that you need to achieve on its canvas. Set Start and Due Dates for a practical way to control your own workload, so that when productivity does strike you can beat those deadlines fastest approaching. In your project, Assign Tasks to team members. That way, your project’s workload is shared and when somebody’s productivity peaks, it is to the whole team’s advantage. Use the task Progress Sliders to keep your team up to date with your progress and to gain an overview of how the entire project is moving along. Using DropTask’s markers of Importance and Urgency, add clear visual cues to your project and give yourself an easy to digest overview of where your time and effort is best spent when productivity does hit.

Stay motivated with a collaborative team effort

Comments and Messaging

If everyone on your team has at least two hours of peak productivity, that’s a lot of hours filled with completed tasks and feelings of accomplishment within your team. The buzz of finishing a task or hitting key project milestones can become infectious, and you can spread this feeling using DropTask’s Comments and Messaging feature. Comments and Messaging enable you to give a friendly boost to team members with motivational comments and collaborative support, all of which help to promote a warm working environment where productivity can thrive. With a real-time, visual overview of your project, you can watch team to-dos move from started to complete throughout the day. This clear project progress will spark a sense of shared productivity and achievement within your team, even when you’re not sat in the same office.

Break down larger tasks using Checklists

Checklists

The prospect of a big task requiring a lot of effort can be quite overwhelming. You might sit there fearing the enormity of the job at hand. Rather than freezing in panic, begin to break the task down into smaller chunks that can be more quickly and easily achieved. DropTask’s Checklists will break the task up into sub-tasks. With a breakdown of your task to-dos, you can prioritise those requiring the most effort for times of peak productivity, and leave the less challenging sub-tasks for those not-so productive periods. Checklists help you to remain focused and motivated by quick wins, regardless of your productivity level at that time and track your progress every step of the way. With every sub-task ticked off, you’re one step closer to task completion.

Make time to clear some headspace

Team Calendars

Alongside those more strenuous tasks, use DropTask’s Calendar to schedule time for your physical health. Davis thinks that our physical health combines strongly with our mental health and if they suffer, so will our productivity. Have a go on the treadmill, take a lunch break, head outside for a stroll. While it may seem trivial when compared to the significance of your tasks, a change of environment will trigger new levels of productivity that you wouldn’t achieve otherwise. The adaptable nature of DropTask allows you to factor in these breaks when you need them most. We would suggest including them in between your most demanding to-dos to give yourself quick boosts throughout the day. The Team Calendar allows everyone to factor in these important breaks and your project progress will improve as a result.

DropTask gives you a real-time overview of your tasks, goals and team projects to set yourself up for greater success, so you can remain productive throughout the day. When your ‘Productivity Peak’ strikes, you will be ready to maximize your output and achieve more than ever.

Make the most of your productivity and sign up for free with DropTask.