Big changes are coming…

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Here at DropTask, our aim is to develop functionality that’s simple and enjoyable to use but delivers powerful results. To accomplish this, we don’t like to simply make assumptions about what we think you want to see in the product, instead we take great care to listen.

Over the past year our team have been busy evaluating our forum & community pages, engaging in conversations with our users and taking on board all of the feedback and suggestions we’ve received – including those from our own experiences of using DropTask.

As a result, we’re excited to announce that we’ll be making some big changes to the product as well as our brand, later this year.

The road ahead…

From the abundance of positive feedback that DropTask has received, we’ve learnt that you absolutely ‘love’ the colorful and visual design of the app and how it engages you while you work – which we couldn’t agree with more! So as we look towards the future, we see our app being more than just your project-based task manager; we see it as your life organizer – a planner that’s flexible, friendly and fit for purpose for everything you’re looking to achieve.

A clean & clear experience
blog image - schedule

In keeping with our simple and visual approach, we’ll be bringing a fresh and vibrant new look to the app to make things cleaner and more intuitive. Attention will be drawn to the tasks and areas that need it the most, allowing you to clearly assess when and where your time should be spent. Emphasis will turn towards team members instead of projects, and you will gain greater clarification over the accountability and responsibility of individual tasks. The new design will eliminate clutter and prevent distractions from tasks that don’t require focus.

Our Head of Creative Media, Gareth Lloyd – who has been busy redesigning the app, states “Design and user experience never takes a back seat at DropTask. Through recognizing how significant it is to instantly know what’s important and when, the new look will bring focus to a cleaner way of working, for a much clearer way of thinking.”

The feel good factor
blog image - motivation

Our current view of completed tasks isn’t how we’d like it to be so we’re transforming it into something special. The new interface will give you the feel good factor about the tasks you’re achieving and will motivate you while you work. When you’ve worked hard at something, there’s nothing more satisfying than reaching your end goal and getting the task ticked off, and by making sure your achievements are recognized, you can celebrate and look back at everything you’ve accomplished.

A refreshing new look on the go
Blog image - phone

Upon launching, a goal of ours was to give complete flexibility to our users by allowing them to leverage DropTask from their chosen device at any time. In accomplishing this goal, we’ve released native apps for iOS and Android devices, as well as both Mac and Windows Desktop.

As we continue to move forward, our development teams are taking things up a notch and revamping our entire range of apps to bring you a seamless and intuitive experience. Bursting with exciting new visuals and polished functionality, our apps will breathe new life into your projects to deliver an even more engaging and enjoyable experience no matter where you are, or which app you’re using.

So there you have it, a sneak-peek at some of the changes we’ll be making and what you can expect to see in the next few months. Keep an eye out on our Facebook, Twitter & Google+ pages over the coming weeks as we’ll be bringing even more announcements and previews of what will be available in the new release.

If you’re not yet a DropTask member, sign up for free today.

Time Management Tips for a Productive Week (Part 2)

Time Management Tips

On Friday, we looked at how you could get started with the free version of DropTask to get the most out of the working week. So today, we’re going to explore some practical tips for the advanced functionality that you can expect from DropTask PRO. If you missed last week’s post, click here to take a look.

1. Make things manageableBreak down large tasks into manageable sections

Many of us procrastinate when faced with a large responsibilities as it can sometimes be a struggle to work out where to begin. When faced with a challenge such as this, it helps if we break tasks down into smaller, more manageable pieces.

Whitson Gordon, productivity and technology expert from LifeHacker claims : “Once you’ve got it down into quick, simple steps, you might find you just start doing the task right then and there. The hardest part is laying out what you actually have to do to get it done. By thinking about it, you’ve already accomplished half of the task.”

With DropTask PRO, you’re able to create ‘subtasks’ for each of your tasks. When subtasks are added, a segmented ring will appear around the outer edge, and this allows you to visually track the progress of your task as each section will light up when a subtask is ticked off. This feature can be very useful as you can see how far a task is from completion with just a single glance.

2. Maintain accountabilityAssign tasks to establish responsibility

Steve Jobs famously created an efficient working environment at Apple. He introduced a methodology called the Directly Responsible Individual, where he would assign every task to a specific person, so that the team knew who had the lead on everything that was being done within the business. This meant that someone was always accountable and employees knew who to turn to for each and every task.

When solving a complex issue, individual task assignment helps team members to identify that someone is driving the task forward, and it can act as a really great motivator too. With DropTask PRO, simply drag and drop a co-worker’s profile picture onto a task and test out Jobs’ DRI system for yourself.

3. Improve teamwork
Collaborate with your team members

Whether you are working as part of a small team or remotely collaborating with colleagues from around the world, keeping everything together can be a chore. With an abundance of apps for collaboration, file sharing and notes, keeping track of your workload can be time consuming.

With DropTask PRO, you can keep your files, conversations and tasks together in one place. Working with others in real-time enables the whole team to be aware of what is going on at any given time, and this not only saves time by reducing the number of status report meetings, but it also allows team members to identify how they could be collaborating more efficiently. For example, you might see that a colleague is working on something that you have done before, and perhaps you have expertise in that particular area that you could share.

Combining these steps with the tips discussed on Friday will get you well on your way to a more productive and time-efficient way of working. Take the challenge and try implementing these tips this week – let us know how you get on in the comments below.

Get started by signing up to DropTask for free today.

Time Management Tips for a Productive Week (Part 1)

With Friday upon us, the wise look towards the week ahead. Forward planning almost always results in improved organization and performance. Whether this week went as planned or if there were a few hiccups along the way, looking at how we can improve the week ahead is a smart move.

Those who manage their time effectively are able to get more done and successfully take advantage of the hours that they have available to them. Although these people are often said to be “super-organized” or “naturally organized people”, many of them have a trick or two up their sleeves that the rest of us “ordinary folk” could learn from. In this two-part post we will take you through some top tips to guard you against an unproductive way of working – before we set you some small challenges to put your new-found knowledge into practice.

Keep everything in one place

1. Keep everything in one place

Whether you use pen and paper, your laptop or even your cellphone, when you have an ever increasing pile of things to do – put them all in one place. Jana Jasper, a New York-based productivity expert and author of Take Back Your Time, tells how we are plagued by the fear of forgetting our tasks – “We’re always in a rush. We start things and don’t finish them and are constantly nagged by the idea that we’ve forgotten to do something, but we’re not sure what it is.”

So, as soon as you realize a task needs to be completed, record it. That way, the next time you’re haunted by that nagging feeling you can simply look through your array of tasks and locate what you need in an instant – which is much easier than trying to rack your memory! Once you have all your tasks in one place, you’ll also need to develop a system whereby you can easily organize, locate and manage them in an effective way – without wasting time. We’ll address how to do this towards the end of this post.

Group tasks together

2. Group related tasks together

When recording your tasks it can be important to keep related tasks close by to enable us to be more efficient and complete groups of tasks all at once. For example, you may need to speak to an events company about organizing a local charity event but you know that you also need to organize a party in a weeks’ time. Two separate things that are on your radar of things to do, but by grouping them together you could make one phone call and inquire about both the charity event and the party at once.

Prioritize your tasks

3. Prioritize

Not all tasks are simultaneously urgent, important and need to be actioned immediately. By taking a moment to analyse which one of the following groups a task falls into, you’ll be helping yourself decide what to do next and what can be left until later. This is a widely accepted way of filtering out your tasks as devised by D. Eisenhower (former president of the US):

  • Urgent and important (action immediately)
  • Not urgent but important (action later)
  • Urgent but not important (consider dismissing/delegating)
  • Neither urgent nor important (consider dismissing)

By setting both the urgency and importance of a task, it will help you know what you should focus your attention on next and what can be left until later. It’s impossible to do everything at once, but prioritizing your workload can help you see where to start. You may even find that you reduce your workload by eliminating irrelevant tasks or those with low importance.

Now you know how to become one of the “super-organized”, I’d love to point you in the direction of DropTask as the place to go to put these steps into practice. In DropTask, you can use a simple drag and drop approach to create tasks based on your responsibilities, while easily organizing them into colorful groups to keep related items together. What’s more, you can do all this (plus much more) for free by signing up to DropTask here.

Coming Soon… In part 2 of this post we will show you how to take these concepts further by introducing person-specific task assignment, team collaboration, sub-tasks, plus more! In the meantime, why not let us know how you’re getting on when practising these time management tips? We’d love to hear from you, so leave your comments in the section below or if you would like some one-to-one advice email us at


6 Productivity Hacks You Wish You’d Known Earlier

Productivity Hacks

At DropTask, we’re often talking about productivity and getting things done, but sometimes there just aren’t enough hours in the day to do everything.  It’s important to make the most of the time that we do have, and for some that means spending every hour of the day working flat out, cramming as many tasks in that we physically can – but this can actually be counter-productive.

We need to be efficient and productive – working in a way which gets us through the day in the best possible way without exerting any unnecessary effort. To help improve your productivity at work, we’ve scoured the office and asked the team for their top productivity hacks…

1. Bring your team together

Team Coffee Break

For most of us, our working days are spent sat in front of a computer or in meetings, but we don’t believe in ‘all work and no play’, that’s why the DropTask team regularly organizes team lunches and after-work get togethers. Organizing these out of work events away from the office gives team mates the opportunity to get to know one another in a more casual environment, and can help us to feel closer to the people we work with. Team members who feel connected with one another are likely to find work more enjoyable and fulfilling, while establishing a better sense of work-life balance.

2. Sleep well

Sleeping in bed

Late nights and early mornings are a bad combination, especially when you’ve got a busy day on the horizon. From becoming easily distracted and struggling to remain focused, to making mistakes and experiencing headaches; lack of sleep can leave you feeling tired and frustrated – effecting your productivity as well as your health. A study by Harvard Medical School found that adults who regularly get between 7.5 and 9 hours sleep per night can be up to 20% more productive and much healthier too.

3. Exercise regularly

Female jogger

As a recent article by Livestrong highlights, exercise isn’t just for those who are looking to lose weight or stay in shape – the benefits of exercise stretch far beyond improvements to your health. Exercising increases the blood flow to the brain, which sharpens your awareness and improves your alertness and focus at work. Other benefits of exercise include increased energy levels and breakthroughs in creative ideas. At DropTask, we’re all about being creative and coming up with new ideas, that’s why we attend a weekly boot camp class after work to really get our creative juices flowing!

4. Eat healthily


According to the Harvard Business Review, the foods we eat affect our mind as well as our body. Foods high in carbohydrates (such as bread and pasta), release glucose quickly, which leads to a burst of energy followed by a slump. High fat meals (such as burgers and pizzas), provide more sustained energy, but require our digestive system to work harder, reducing oxygen levels in the brain and making us feel groggy and lethargic. On the other hand, healthier foods such as fruits, vegetables, whole grains and low-fat proteins can improve concentration, alertness, problem-solving and productivity. So, the next time you reach for that unhealthy and convenient lunchtime option, consider the impact it may have on your cognitive performance for the afternoon…

5. Manage your workload

Managing tasks at work with DropTask

Struggling to get started with the things you need to do can really waste time and stall productivity. That’s why we suggest using different tools to capture and manage everything that needs to be done – no matter how big or small. Being able to dump everything in one place not only frees up your mind from the energy it takes to remember these things, but it also allows you to explore ideas, plan and organize next steps, and manage action items to reach your goals. Use iMindMap for thinking and encouraging creativity when developing ideas, then transform them into tasks that need to be actioned within DropTask. Here, you can use practical features in time management, collaboration, and prioritisation to manage your overall goals with ease. You can even transform notes from Evernote into tasks or send in emails from Outlook.

6. And finally… Look at cute animal pictures

Cute dog in blanket

Looking at pictures of cute puppies melts our hearts and watching grumpy cat videos make us giggle – both of which improve our moods, but did you know they can increase our productivity too? A recent study found participants actually performed tasks requiring focused attention more carefully after they had viewed cute images. This can be a result of the positive feelings that are stirred up after viewing the images, or the fact that viewing cute things can make the viewer more attentive leading to the performance of the next task to be improved. On the other hand, taking time out to view these pictures, gives us a short break from our work which can help to keep us more focused throughout the day.

Start your journey to a more productive way of working by signing up to DropTask for free today:

Beat the back to school strains with DropTask

Back to school projects and activitiesFor many, the words “back to school” can be very daunting, and it’s not usually something you can escape. But if you, or someone you know, is heading back to high school, college, or university – we’re here to help you be the most organized student on campus. From keeping track of deadlines, managing group projects, and even planning student events…You can do it all in DropTask.

3 back to school stresses and how to avoid themTake note of our top tips and check out our example projects below to make this your most productive year yet…

1. Setting your Schedule

The Problem: From lectures and tutorials to extra-curricular and social activities, timetables start to rule your life – and staying on top of everything can become a balancing act!

The Solution: Create a group for each day of the week then drag and drop activities into the corresponding day to easily plan and track your schedule. When an activity has been finished, mark it as complete and set the task to repeat again for next time.

Check out our example project.

2. Working with Others

The Problem: Alarm bells ring when you’re asked to work on a group project – they get out of hand and there’s always confusion over who is responsible for what.

The Solution: Set up a dedicated project and invite all group members. Here, you’ll be able to clearly assign responsibilities, engage in conversation, and even add a reminder for that extra peace of mind to ensure your project is completed on time.

Check out our example project.

3. Planning an Event

The Problem: You’ve been asked to organize the next charity event on campus – but you have no idea what to do or where to begin.

The Solution: With a two-way integration, let your thoughts run wild and explore all corners of your mind by freely expressing your ideas in iMindMap Ultimate’s intuitive workspace. Once you’re ready, export to DropTask and put your ideas into action.

Check out our example project.

Examples of educational Institutes using DropTaskSign up today and become one of the many educational organizations using DropTask to boost their productivity.

Did you know we offer a special discount to all non-profit and educational organizations? Simply drop us an email at for more details.

Celebrate teamwork this Labour Day

DropTask Labor Day Sale

As Labor Day celebrates the success and achievements of workers in the United States, there’s no better time to evaluate whether you and your team are doing all that you can to maximise your productivity. What’s more, we’re giving you the option to improve your performance with an extra month of DropTask PRO completely FREE when you sign up to any annual PRO plan!*

Together Everyone Achieves More

Here are 3 powerful reasons why working as a team should be at the forefront of your mind…

1. MotivationMotivation

Knowing that there are other people working towards the same goals as us inspires motivation. Whether we turn to team members for support or to celebrate big achievements – we’re better together. Share your projects with an unlimited number of people so everyone is working from the same page. By inviting your team members to collaborate on projects you can make your team feel inspired, motivated and supported – all whilst getting a better idea of what everyone is up to.

2. Improved Efficiency

Improve Efficiency

Dave Liddell, President of SKYE Business Solutions, speaks about the importance of teamwork in an organization: “It is proven through research that when employees feel ‘included’ as part of a team and part of a work family, they will be more productive and more efficient.” Combining the individual strengths of team members can help push a project forward, and clearly defined responsibilities ensure that work is accounted for and completed by the team member who is most suited to the task.

3. Optimized Solutions

Fresh pair of eyes

When you work with others you can gain otherwise unseen perspectives on a problem. This means that others can spot things you might have missed, or even identify a different approach that you may not have thought of. This is incredibly valuable when problem solving but is also a great asset when generating new ideas or beginning new projects.  With more people working towards the same goal, you can be safe in the knowledge that you have covered all bases. So start a conversation with your team today and get those ideas flowing!

Engage your team and celebrate Labor Day this weekend by upgrading to DropTask PRO and claiming an extra month of PRO for FREE.* To redeem, simply hit the button below:Redeem Offer*Offer valid when purchasing any annual DropTask PRO subscription and expires at midnight on Monday 7th September 2015. Cannot be used in conjunction with any other offer.


Now Available! DropTask for Windows desktop (beta)


DropTask for Windows

Just released in an open beta –
Get the Windows app for free today:

Download DropTask for Windows

Not a Windows user? Take a look at our full range of mobile and desktop apps here

A powerful productivity experience now available on your Windows desktop

As part of our Tester Program last month (a cool perk exclusively available to DropTask PRO members), we released our Windows desktop app in a private beta. Since then, it has been vigorously tried and tested, and as a result of some insightful feedback, improvements and fixes have already been made to make the running and performance of the app even smoother.  Now, with the private beta closed, we’re excited to release our app to all of our users in a public beta*. Here’s what you’ll experience when you download and install DropTask to your Windows desktop…

easy access

work from anywhere - offline capability

superior performance

Get the DropTask app for your desktop today!

Download DropTask for Windows

*Please note that while this app is in beta, there will be differences in the availability of certain features. If you have any questions, just drop us an email at and we’ll be happy to help.

Daydream your way to enhanced productivity

daydreaming is good for you

Task management app DropTask is designed to enhance your productivity, so you’re probably wondering why this blog post is recommending that you daydream at work. Daydreaming is only for the unproductive and lazy, right? …Wrong! As part of the DropTask team, I’m always looking for new ways to stay productive, so I’m here to tell you that daydreaming could actually improve your productivity!

“When we want to come up with creative solutions, it’s sometimes more productive to take a step back from the problem and let our minds wander rather than trying to aggressively force new ideas. In other words, it’s good to allow ourselves to daydream once in a while.” – Chris Griffiths, DropTask founder and author of Amazon bestseller, “Mind Maps for Business“.Must daydream today urgently!

Daydreaming is often attributed to a poor work ethic or a lack of motivation and drive, but in reality it is sometimes necessary to daydream in order for us to stumble across some of our best ideas. The most famous example of this is likely to be Sir Issac Newton when he awakened the world to the theory behind gravity. Here is an exceptionally well known thinker who experienced his ground-breaking ideas while daydreaming.

Newton and the apple

Does this mean that we should spend 10-12am every morning just staring out of the window? Probably not, but studies from the University of California about idleness and rest have shown that people who attempt a challenging task after taking a break often improve their performance by around 40 per cent. The University has also shown that when idle, your brain is performing mental processing to order memories, your concept of the future, social emotions and more. Almost like a disk defragmenter for your brain!

So the next time you are faced with a challenging task or perhaps something that requires a little creative thought, take a leaf out of Sir Issac Newton’s book and allow yourself a few minutes to daydream. Better still, if you can make your daydreams goal-oriented or purposeful, you may be well on your way to knighthood too!


From recruitment to the monthly school newsletter, for HR Specialist Jeffrey Loosli, DropTask manages it all…

school-blog-headerJeffrey Loosli is a Human Resources Specialist for the Blaine County School District #61. With over 500 full-time employees and an additional 300 part-time volunteers and coaches, trying to keep track of everything that needs to be completed – from the recruitment process to the monthly payroll, is a huge undertaking.

loosli-head“Before we discovered DropTask, things were often missed or dropped because one person did not communicate what needed to be done with others. We therefore required a tool that would allow us to organize tasks and thoughts and share these with one another to keep everyone in the department working from the same page – so nothing was missed.

We considered some of the other top apps and read the reviews before coming back with two potentials to use – DropTask being one of them. After trialing the free version of DropTask with my colleagues, we instantly fell in love and purchased DropTask PRO for our

We now use DropTask to keep track of all of the daily and monthly tasks we need to get done. For example, we have a project called ‘Newsletter’ and we create a task for each topic that will feature in the newsletter on a specified month of the year.

“After trialing the free version of DropTask with my colleagues, we instantly fell in love…”

We also use the daily summary email DropTask sends out and each morning we are reminded of what tasks we need to work on next, and what’s coming up on the horizon – meaning no tasks are forgotten.


“We now use DropTask to keep track of all of the daily and monthly tasks we need to get done.”

Using DropTask, we have successfully managed and completed the hiring process of 8 new coaches for the school. I effortlessly invited all of the colleagues from my department to the project, where I had created every task that needed to be completed and the deadlines for each one. Using drag and drop, I was able to delegate tasks to team members, and with the ability to add subtasks, it meant all aspects of a task were covered – from signing the contracts for the new coaches to printing the contracts out. I even took a day off, and with DropTask’s real-time collaboration, everyone in the department was able to see what had been done and what still had to be done, so there were no hold-ups in progressing with the project.

DropTask has allowed us to manage things that were normally done on paper (that often got lost in the shuffle), or tasks that were left in limbo because the employee took the day off. Now we can see the progress and know exactly what needs to get done.

“DropTask is leaps and bounds above a simple to-do list that has colors on it.”

My team really enjoy using DropTask and are constantly amazed at what new ideas the DropTask team are coming up with. I have downloaded the app on my smart phone so I can continually monitor, change, and add to tasks even when I’m out of the office. DropTask works great in all types of situations and I even use it for personal items at home – from paying monthly bills, to changing furnaces filters and even watering the plants.

We simply love the visuals of DropTask because you can instantly see where things are in relation to each other. It’s so easy to group common things together, and it allows you to follow the same process each time. When trying to organize and manage tasks, DropTask is leaps and bounds above a simple to-do list that has colors on it.”

 Get your team started today by signing up for free at

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