Coming Soon: DropTask for Windows Desktop

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Last month saw the successful launch of our app for Mac desktop and since then, many of you have been eager for a Windows desktop app. Well, we’ve got some exciting news…Our development team have been working hard this spring to design and build a DropTask app suitable to download and install straight to your Windows desktop!

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The new desktop app for Windows will deliver an all-around powerful experience, with instant access to your projects with just a click of a button – making it even quicker and easier than ever before to dive straight in and start getting things done!

What’s more, the app boasts offline capability, which gives you the freedom to continue making progress on projects regardless of Internet connection. Once you’re back online, any changes will seamlessly sync across all devices.

With just a few finishing touches left to be made, we want to make sure it runs just as we expect and gives our users the most seamless experience possible. That’s why we’ll soon be asking some of our lucky DropTask Tester Community members to take a first-look at the app in beta before its official release. If chosen as a beta tester, you will be able to have your say on what’s working well and also report any glitches so we can make important updates and fixes before its release. The feedback we receive from our beta testers is incredibly valuable to us as it helps shape the future of DropTask, so we’d really appreciate your help.

Want to get involved?

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If you would like the opportunity to test our upcoming app in beta, you’ll need to be part of our Tester Community which is exclusively available to DropTask PRO members only. Beta testing will open very soon, so stay tuned for the latest news and updates.

For more information on all of the other great benefits you’ll receive when you join DropTask PRO… 

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How the award-winning architectural practice, Hudson Architects, replaced to-do lists and note-taking with DropTask to inspire efficiency and transparency throughout the business.

Hudson Architects Team

The Hudson Architects Team

Philip Durban is the Director of Technology at Hudson Architects; a twenty-person award-winning architectural practice designing contemporary buildings throughout the UK and worldwide. Since signing up in the summer of 2013, DropTask has not only improved the day to day internal running of the business, but has added a level of enthusiasm and engagement amongst staff exceeding anything he could have ever hoped for…

 “In 2012 we found ourselves overwhelmed with new projects at the tail-end of the recession. It was in this context that we became frustrated with our old-task management system where every employee was keeping a manual “to-do” list in an effectively private notebook.

Until 2 years ago, our normal business practice was to have a full team meeting every Monday where we would go round the room allowing each person to announce what they needed to do most urgently. We would then try to assimilate this information – and within the same meeting, find the best way to achieve and resource the task. It wasn’t the most perfect way of doing things at all, and tended to be knee-jerk reactive rather than properly planned.

“Every employee was keeping a manual “to-do” list in an effectively private notebook…We would go round the room allowing each person to announce what they needed to do most urgently”

We realized we needed a tool that would make task management more transparent, auditable and accessible to all. But being architects we’re slightly obtuse, and we instinctively respond better to very visual organizational tools – rather than just very long lists!

We scoured Google for a system that would work well for our needs and in the process we tried out quite a few fairly conventional systems across the world, most of which left us very unconvinced. However, as Director of Technology, I then stumbled across something called DropTask and it instantly “rocked my boat” from a visual point of view. It seemed to have startlingly good reviews on both sides of the Atlantic. Soon afterwards, we projected DropTask onto our meeting room wall and demonstrated it to everyone in the company. DropTask’s visual style not only made it very easy to explain to everyone how it worked and why we should have it, but it also made all our staff enthusiastic to start entering their own projects.

Hudson Architects

Hudson Architects

So for the last 2 years we’ve had a principle that if anything is being done in the company it needs to show up somewhere in a DropTask project. We divide our projects into fee-earning projects and overhead projects. Our overhead projects will be the same as everyone else’s (office management, PR, etc), but our fee-earning projects are all about designing buildings, large and small. DropTask has the flexibility to allow a project to be completely unique, or based on a well-refined template – but most of our projects are pretty much one-off. Having said that, we have fairly clear internal protocols for which DropTask “groups” will be used in building projects, although we’ve also found that these groups need to be dynamic over the course of a multi-year building contract. DropTask offers exactly that flexibility.

“…for the last 2 years we’ve had a principle that if anything is being done in the company, it needs to show up somewhere in a DropTask project.”

But apart from DropTask’s intuitive visual strengths, there are other essential features which make it very powerful, including the ability to very easily allocate a fully defined task to any person inside or outside of the organization.  As well as internal task delegation, we now require our IT contractor to respond to and update all our IT requests using DropTask. DropTask also makes it very easy to maintain a comprehensive audit trail for every event within the life of a task, and this audit trail semi-automatically tells us who did what, and when they did it.

DropTask has been powerful enough to inspire subtly new ways of working and has given us an intelligent overview of the totality of our workload – when that was otherwise very difficult to achieve!”

Get your team started today by signing up for free at www.droptask.com/signup

Already a DropTask user? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

DropTask is now available to download on your Mac Desktop!

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DropTask for Mac has arrived!

Get started by downloading DropTask straight to your Mac desktop for free today:

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If you’re not a Mac user don’t worry – our Windows desktop app will be coming soon! In the meantime, you can also sign up to DropTask for free via our Web, iPhone, iPad, or Android apps.


Do more on your desktop

DropTask’s engaging visual display gives people all around the world the motivation and encouragement to reach their goals – whether they be deadlines at work, personal errands, or that trip you’ve always wanted to take. When you download and install our app on your Mac desktop today you’ll be instantly equipped with the tools you need to plan, manage and take action…

Bring everything together

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From files to conversations – bring everything together in one collaborative workspace. With DropTask installed on your Mac you’ll gain instant access to all of your projects and will be able to stay in the loop with a visual notifications showing right on your desktop!


Keep your projects moving

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With offline capability you can continue to delegate, update and complete tasks, safe in the knowledge that any changes will seamlessly sync across all devices once you’re back online.


Don’t forget a thing

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You’ll struggle to let those all-important to dos slip your mind with the brand new Status Bar utility app – exclusively available on Mac. When the app is minimized you’ll be able to capture tasks and send them straight to DropTask in an instant so you can maintain focus and continue progress without any delays.

Download DropTask for Mac today:

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If you’re not a Mac user don’t worry – our  Windows desktop app will be coming soon! In the meantime, you can also sign up to DropTask for free via our Web, iPhone, iPad, or Android apps.

Come together with DropTask PRO for teams

Here at DropTask HQ we understand how important teamwork is, and we know from our own experiences that problems can be solved much more quickly and efficiently when we work together instead of battling for a solution on our own.

That’s why for this week only we’re giving away an extra 2 MONTHS FREE for your whole team when you upgrade to ANY of our annual PRO team plans!*

Offer expires at midnight on 24th April 2015


Unlock your team’s potential

DropTask PRO opens the door to features that allow you to raise your game and reach the goals you’ve set for yourself and your team. You’ll be armed with the tools to successfully plan, manage and take action so you can streamline your workflow and keep everything in one place.

Engage

Unite your team and bring them together when you collaborate in real-time. With everyone working from the same page you can be sure that no one will be left in the dark and your whole team will know exactly what needs to be done.

Manage

Ensuring that your project runs smoothly and establishing accountability is a top priority.

So whether you’re assigning tasks to others or checking-in with a team member for an update; easily manage and track the overall progress of your project while remaining focused on your goals and the bigger picture.

Motivate

Gone are the days when managing and organizing to-dos was a chore!

DropTask’s use of color, shape and space adds an element of fun and enjoyment to the process for you and your team. With features such as cover images and project themes, PRO allows your team to interact with their projects thus making the way they work more intuitive and flexible than ever before.


CLAIM OUR SPECIAL OFFER – Get 2 months free when you subscribe to any annual PRO team plan, for this week only.*

* Offer valid on annual PRO Team subscriptions only and expires at midnight on 24th April 2015. Cannot be used in conjunction with any other offer.

From team collaboration to sales acquisition: how DropTask made an impact for Kate Harthan

Kate Harthan works at a promotional products company specializing in personalized items for businesses, corporate awards and uniform programs with customers all over the United States. With general office management responsibilities and duties in marketing, before signing up to DropTask Kate found the lifecycle management of incoming projects to be challenging – especially when priorities were ever changing. For Kate, the use of spreadsheets to manage projects was insufficient as it lacked the ability for all users to edit it at once, and with employees having to keep track of smaller tasks on their own notepads and valuable time being spent ‘catching up’ in weekly office meetings, Kate’s company needed an alternative.

We needed a tool that would allow us to manage ongoing projects on a daily basis, one that would allow for all employees to view and change things at the same time. This way, my boss would be able to stay up-to-date with the status of individuals’ projects without stopping to ask them about it, and employees could keep track of all of their notes in one place. I read about DropTask in a magazine I received, and decided to try it out.

DropTask is used to manage all of our ongoing projects. Each employee has their own ‘bubble’, and the projects that they are working on are grouped within this. Employees are able to add notes to tasks, meaning projects are easily transferred to another employee to handle if someone is on vacation as they have access to everything regarding the project(s). We also have a ‘Projects not yet assigned’ bubble so when customers call in for quotes, whoever takes the call can create a task. Then, when an employee finishes their current project(s), they are able to see the tasks that have not yet been handled and can start working on them. Similarly, we have a ‘Projects Completed’ bubble, so when a task is completed (they have quoted the customer, prepared artwork, and taken an order) it can be moved into here.

At the end of every week, I print all of these ‘bubbles’ off; the Projects Completed, the Projects not yet assigned and each employee’s own. These printouts from DropTask are used as a guide in our office meetings.

Droptask printouts

We are currently using DropTask to manage every project in the company, regardless of size. DropTask allows us to create bubbles for each and every task to be done. For example, when someone calls in requesting a quote for 50 shirts, we can create a task and track it until completion when an order is placed.  We even use it for our sales rep – when he has deliveries to make, we create task bubbles for him so he knows where to go, who to see and what he is dropping off, all without asking.

“It is refreshing to have a visual representation of what is going on in the office that all employees are able to edit. It has helped reduce my boss’s time spent managing employee projects, and it has increased our response times and overall success of follow-up with customers.”

DropTask is extremely easy and convenient to work with. It is refreshing to have a visual representation of what is going on in the office that all employees are able to edit. It has helped reduce my boss’s time spent managing employee projects, and it has increased our response times and overall success of follow-up with customers. If we provide a quote, but the customer doesn’t make an immediate decision, the project bubble still exists. An employee could click on it, see the date of the last note that was made along with the customer contact information and they could then follow-up on the enquiry. If the customer tells us, for example, that they won’t be able to make a decision for 2 or 3 months, we can set that time as a due date to remind ourselves to follow up with this customer. It is a great system that keeps us from relying on individual employees’ post-it notes, emails, or memories, which makes it easier for employees to be away from work last minute and for closer monitoring of customer contact. I believe that this has led to higher sales numbers while reducing the amount of physical paper used weekly – all the information is available at a glance in DropTask.

Try it yourself – get started for free at www.droptask.com/signup

Already using DropTask? Share your story with us at contact@droptask.com for your chance to be featured in a future post!

Join our DropTask Yammer Community!

Join our DropTask Yammer Community today!

Our DropTask Yammer Community offers a collaborative environment that allows you to connect with other DropTask users just like yourself, from all around the world. As part of our community you’ll have the chance to get involved in product and feature discussions, leave suggestions, and engage directly with members of the DropTask team.


Why Join Our Community?

 

Topics that interest you

If you have an interest in a particular DropTask topic or feature, then you can browse our groups and join the ones you find most important. If a specific group doesn’t exist, then simply start a new one and invite others to join!


Shape the future of DropTask

User feedback is incredibly valuable to us, and your insight leads us to make meaningful enhancements and improvements to the app. Our community is a place for you to share your thoughts and leave any suggestions you may have for the future development of DropTask.

 

A helping hand

You may find the answer to your question through discussions with other users or by engaging with members of our team for some extra help. What’s more, if you have some knowledgeable information then you can help other members by sharing it with them.


Get involved and have your say on the topics that matter to you the most when you join our community today. Plus don’t forget, if you’re a member of DropTask PRO you’ll get to contribute to all of our exclusive beta discussions around our upcoming Mac Desktop app.

How our upcoming desktop apps will give you all the flexibility you need…

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As the CEO of DropTask, my role is both exciting and challenging all in one.

I live for every moment in life and love to take on new challenges – especially ones that allow me to be my best.  I’m also a mom, a grandmother and a wife, so balancing it all is quite the juggling act.  I always have many balls up in the air and it’s critical that I minimize the chance of dropping any.  Utilizing DropTask to make sure I know what I have on my plate today, tomorrow, next week and sometime in the near future is key to making sure I can prioritize things in my personal life in addition to what’s happening at work.

I manage a global organization which requires the ability to work extremely flexible hours.  Not only flexible according to the time of day, but also in the places you need to be.  Imagine life 20 years ago, when productivity on a train, plane or automobile was restricted to reading materials and note taking using pen and paper. Things are much different now. At DropTask, our team is spread across three time zones in multiple continents so having a product that allows me to work offline as well as online is so important to my ability to be productive no matter where I am or what I am doing.

As I travel from the U.S to reach my team in Wales, it’s always an exciting adventure.  From plane to train to automobile is literally my journey each time I meet face to face with my team.  As I’m travelling and thinking about my goals for the week, I leverage DropTask on my phone to evaluate what needs to be accomplished.  I’m also a mom of four, so thoughts of what I need to do before I leave often consume me as I depart for my trip.  Leaving my family to head to Wales for the week can be stressful, but the ability to leverage DropTask to plan my departure makes the process much smoother and pain free.  For a lot of working moms, leaving on a business trip and knowing things are covered at home is critical so you can focus on the job at hand.  Personally, DropTask is my saviour, and the key is having wide access to my schedule and tasks exactly when I need it.

Travelling on the plane creates a bit of a productivity challenge for me. I like to be productive on the plane – but this requires me to be able to utilize a product in offline mode.  One that will sync whatever you input seamlessly when the internet becomes available.  I don’t want to have to think about waiting to get online when my creative juices are flowing, and one of the things I enjoy about working offline the most is the ability to channel creativity without the distraction of the internet itself.  Being inundated with emails popping in while you’re ‘in the zone’ and building your execution plan for the team is nothing less than distracting.  This is where I utilize DropTask on my phone and computer by putting myself in airplane mode either when required to by airline officials or when I simply want to disengage from the madness online.

I have had the pleasure to experience the Windows desktop release of DropTask in its early stages of development.  Kudos to our Windows development team lead by Ben Northmore who has provided me with this great new ability to work offline on my Windows device.   I can’t wait to share the beta release of DropTask for Windows with you all – it’s coming in the very near future.

For all those Mac fans out there, we’ve recently released the beta version to all DropTask PRO users to test as part of the exclusive Tester Program that you’re enrolled in as part of your PRO membership.  Our Mac development team has been hard at work to bring you an amazing experience using DropTask on the Mac, and the feedback in our Yammer Community has been extremely positive. I want to give a big shout out to the Mac development team lead by Krzysztof Nowak.

At DropTask our mission is to continue adding value to our product by allowing you, our customers, to leverage DropTask from your favorite device at any time.  DropTask is simple to use and requires absolutely no training, and our goal is to maintain this simplicity while providing enhanced integrations with the collaborative products that you’re already using every day.  So if like me, you’re in the fast lane and juggling multiple commitments on the go, then I urge you to get involved with our latest beta release of DropTask on Mac. Your feedback will help shape the final product, and the team and I would love to know what you think.

For details on how to participate, drop us an email at contact@droptask.com and be sure to join our DropTask Yammer Community.

Introducing DropTask’s Integration with Evernote!

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Capture your ideas and bring them to life using our brand NEW integration with Evernote!

Have you ever had a flash of inspiration or a sudden eureka moment but failed to act on it? Well our brand new integration will ensure those all-important moments are captured forever so you can make them a reality!

“I like this integration a lot. I particularly like being able to send my notes into DropTask. I love that you are making it possible for DropTask to be a hub for working information!”
– Dee Cloward, DropTask PRO user

DropTask’s sync with Evernote makes those great ideas become a reality

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Create, plan and do…

With so much going on in our personal and working lives, there’s always something to write about. Whether it’s writing up the coming week’s agenda, taking down the minutes from a meeting, or even choosing your next vacation; syncing DropTask with Evernote makes managing your notes easier and transforms them into finished projects!

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If you want to put a spring in your notes to start getting things done, it’s easy – simply add the ‘droptask’ tag to your note in Evernote. Your note will seamlessly sync with DropTask and will appear in your DropTask PRO inbox where it will wait for you until you’re ready to put it to action!


FEATURE FACT: When sending to DropTask, the name of your notes become the task title and the body of your notes become the task description.


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Tasks can often be lined up, just waiting to get actioned. But sometimes extra research, notes, and exploration is required before being able to tick them off. Well with our two-way integration whether it’s a small note you need to make or some lengthy research you need to compile, you can send existing tasks from DropTask into an Evernote notebook where you can make use of the extended workspace to write up everything related to your tasks.


FEATURE FACT: When viewing your tasks in Evernote, the task title will sync to become the name of your new note and the task description will appear in the body of the note.


Never miss a moment…

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DropTask’s integration with Evernote is available on the web as well as across our apps for iOS and Android. So whether you’re in the office, on your commute, or even out of town on vacation, be sure to enhance your productivity by capturing ideas in Evernote before you forget them so you can start completing your tasks in DropTask – wherever you are, whenever you like.

Follow your ideas from conception to completion when you integrate with Evernote!

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Don’t yet have a DropTask PRO account? Find out more here or contact a member of the team for more information at contact@droptask.com.

A look into the future, from DropTask CEO Laurie Carey

Coming to DropTask in 2015
Our mission is to provide our customers with a way to manage their lives – both personal and professional, with a task management tool that not only has a profound and meaningful impact upon productivity and collaboration, but is also easy and enjoyable to use.  We can’t underestimate the impact behind giving your team a tool they actually look forward to using each morning, and over the past year DropTask has helped thousands of users visualize their days, weeks, months and even year as they’ve leveraged the best visual task management tool on the internet.  Helping customers to bring ideas, plans and visions to reality is truly what we’re setting out to do.

We released DropTask PRO in March of 2014, and it’s exciting to see how far we have come in just one year. Our team is energized by the customer response that we’ve received on a global scale, and there’s nothing more exciting than when we see our customers post comments like “In the two weeks since we started using DropTask, it is already making a difference at our 120 person design firm” – Carl Davis, Chrome Web Store Review.  Words can’t express the gratitude we have for the legion of DropTask fans who vocalize the significant improvements they see in their productivity each and every day. Your support means everything.

Our goal remains to provide simplicity for the everyday user through our freemium product, while at that same time enhance our PRO version to give customers the ability to utilize more advanced functionality.  Connecting DropTask with some of your other favorite tools – as well as making it accessible across a multitude of devices, is important to us. This will become more transparent as we look at what’s coming up in our roadmap.

As we gathered as a team to understand our priorities and to discuss the evolution of DropTask earlier this year, we wanted to bring about better engagement with you, our customers.  Many SAAS companies create features and functionality within their products based on assumptions. That’s not our style. The most important goal of our team is to create a product that our customers absolutely “love” and enjoy using each and every day.  The feedback we’ve received from our customers demonstrates that we have accomplished that goal.  Now, we’re ready to take things to the next level.

DropTask Yammer Community

In today’s society, microblogging is a common way to engage with people across the globe and Facebook is a great example of understanding what people like and how they share their interests. As we looked to find the right microblogging tool to engage with our customers, we chose Yammer.

Microsoft Yammer allows us to leverage microblogging within our teams and with customers who are current and new.  So we’re excited to announce that we have created a DropTask Community where you – our valued customers, are invited to share feedback, suggestions and general thoughts directly with members of our team.  Creating a better connection to what you want from DropTask will result in a product that brings amazing value in managing peoples tasks and lives – and we’re here to make a difference.

Click here to join our Yammer Community

Over the past year DropTask has provided a fun visual interface to outline your goals and to execute on your dreams – helping teams deliver exciting new products, plan amazing learning programs, and collaborate both internally and externally across organizations to deliver significant results. Customers are leveraging DropTask to provide insight into what’s happening; when does a task need to be completed, what is its priority and who is responsible? Meanwhile, the team here have been busy providing rich enhancements to the product that continue to provide value to our customers.

Over the coming months we will be introducing DropTask on Mac and Windows desktop – rounding out our device platforms and providing you with the ability to run DropTask in an offline mode. This means you’ll get the ability to manage projects and tasks from your desktop, mobile device, tablet and even through your favorite browser. We’ll soon be inviting members of DropTask PRO to an early access beta, so please don’t hesitate to get in touch if you would like more information.

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When you’re creating a product that deals with managing someone’s productivity you have to take into consideration that tasks evolve in many places.  They come about through conversations with others, when you’re alone and imagining your next big idea, and through interactions with other software products. We know you need to be able to track a task no matter where you are or what you’re doing.  This is why our team is hard at work bringing many new exciting integrations your way.


Outlook Integration

DropTask for Outlook gives you the opportunity to turn actionable emails into tasks within DropTask, so you can work seamlessly between managing incoming responsibilities and taking action to get things done. Click here for a complete guide on how to get started.


Evernote Integration

Our two-way Evernote integration feature allows you to synchronize notes between an Evernote notebook and a DropTask Project, or synchronize your tasks between a DropTask project and an Evernote notebook.  This feature is currently available in beta, and is open to all DropTask PRO customers as part of our exclusive tester program. If you’d like more information, you can speak to one of our PRO specialists by emailing us at contact@droptask.com.

But wait, there’s more! Later this year we also plan to integrate with Microsoft OneNote, in addition to making DropTask available on the wearable device platform. Look out for a future blog post where I look forward to covering this in further detail.  But for now, here’s a peek at what feature enhancements are around the corner…


Brand new visuals for task filtering

Advanced searching functionality

Project Archiving

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I look forward to hearing what you think about our 2015 roadmap – please leave your comments below and I’ll be sure to get back to you.

Best wishes,

Laurie Carey
DropTask CEO

Bring life to your notes and get things done like never before with DropTask and Evernote!

Note taking has long been a part of our history, leveraged to capture historic events and to support us in scientific discoveries.  Taking notes is key to getting ideas and thoughts out of your mind and onto some material that will allow you to both clear your mind, and retain the thoughts and ideas for a later date. Most of us will have experienced that moment in time where you have an amazing idea or thought, but you know all too well that if you do not capture it quickly it will escape you possibly forever.  Have you ever found yourself panic stricken by the pure thought of losing that idea in the moment?

Well I know I have, that’s why I leverage DropTask to capture those ideas and put them someplace I know I will not forget to revisit and expand on when the time presents itself. With DropTask’s visual interface it allows for creative thoughts to develop in a fun and exciting way.  Having the DropTask app on my cell phone, which is almost always with me, is a way to capture my thoughts and ideas and set them aside for rediscovery when I have more time to expand on them.  Visually capturing my ideas and thoughts has never been more energizing and productive.

If I were to ask an audience of note takers what tool they utilized to take notes and capture their ideas, they would surely respond with many different answers.  Some might say they keep a traditional note pad and pencil on their nightstand, whereas others may use the voice recorder on their cell phone, or send a text to themselves so they don’t forget. It is likely some will even use the whiteboard in their office, but many would say they use a tool such as Evernote.

At DropTask we know how important it is to our users to be comfortable and effective in capturing information in your preferred tools. So, today we are announcing an exciting new integration with Evernote. Our integration with Evernote feature is currently being beta tested by some of our DropTask PRO users and will be publicly launched over the coming weeks.

en to dtHaving the ability to capture notes and to track actionable next steps within your preferred note taking tool is essential for getting things done. Whether you’re in a meeting taking notes or you simply have an interesting thought during a note taking session, you want to be able to push your tasks to one central place.  You want a workspace where you can easily monitor and manage next steps, and even delegate tasks to a team member if a little help is required.  Now, with the integration between DropTask and Evernote you can do just that.  Through our seamless integration with Evernote you can see your notes come alive and put them to action by sending them straight to DropTask’s visual and intuitive workspace, where you can manage your tasks and get things done.results

Remember, a great idea is just a great idea unless you share it with others and execute on it.  That’s why sending your notes to DropTask is the perfect solution to bringing your thoughts to life and watching your amazing ideas become reality, for both individuals and teams. What’s more, with a two-way integration, if you’ve started work on a task, but later decide you need to do a little more planning, you can gather your thoughts by viewing your task in Evernote – before sending it back to DropTask to continue making progress.

The integration between DropTask and Evernote, is just one of many new and exciting features our team is delivering to users over the coming months. If you have your own story on note taking or using DropTask to capture those all-important ideas, then share them with me in the comments below.

All the best

Laurie Carey

DropTask CEO