Become the best leader: 3 tips to manage your team successfully

There is no golden rulebook for how to get the best out of your team, but luckily DropTask is here to help. A good leader knows how to set deadlines, when to ask for updates and how to communicate effectively with their team. With DropTask, you’ll be able to maintain good team relationships, acknowledge great work and delegate tasks to those who have strengths in certain areas.

With DropTask, we make it easy for you to lead a happy and productive team. Read on to learn how.

Set realistic deadlines
Deadlines. Some people love them, others dread them. But we need deadlines to get things done, managers included. The next time you assign a task to a member of your team, ensure you make expectations clear on when it needs to be completed using Start and Due Dates. In DropTask, select the task deadline from the Start and Due Date picker. Once assigned, the task’s deadline will automatically appear in their Calendar. With an overview of their workload, you’ll be able to spot if deadlines and priorities need to shift and move them accordingly. Simple drag and drop the task’s deadline to a new date in the Calendar and feel rest assured that your team has a realistic deadline to work towards.

Keep track, without micromanaging
There’s a fine line between checking up on progress and constantly nudging for updates. Micromanagers will never get the full potential out of the people they manage. If you want an update on a shared project without interrupting your team, head to the Project Browser to see how things are getting on. Here, you can see what tasks have been started, placed on hold, fallen overdue and completed. This gives you the higher-level overview that a manager needs to map out the best next steps for your team project and offer support wherever it is needed.

Have some fun
According to ‘301 Ways to Have Fun at Work’, there’s a direct link between employees who have fun at work and those who are highly productive. DropTask helps to highlight those team achievements that deserve to be celebrated. Taking the time to recognize hard work keeps team morale and motivation high. And it’s not just big project milestones that deserve recognition and praise. With DropTask’s Congratulations feature, you can send your team a fun animation when they complete any task. What might seem like no-big-deal to some, could be a huge personal achievement to another, and as a manager, it’s crucial to acknowledge this.

How do you inspire your team to go the extra mile? Use DropTask as the go-to tool for a happy productive team. Sign up today for FREE.

Springtime projects: How to keep track, stay ahead and get things done

With spring being the season of new beginnings, it’s important that we take care of the projects that have been growing over the past few months. Have you got any projects that need more focus? Are you looking to prioritize your weekly tasks? Or, are you looking to inject a little more color into your current and future workload? If the answer to any of these questions is yes, then you’ve come to the right place. DropTask’s unique views help you to work at your best. Keep track of your projects, stay ahead and get things done.

If you’re looking to refresh your workload and supercharge your productivity, then take a look at our 3 tips below to find out how DropTask can help.

Switch up your style
Dull, mundane and linear projects only repel us from getting things done. Luckily, DropTask has a view to suit all styles of working, and makes tackling our workload a breeze. From the intuitive and colorful circles in the Canvas View, to clear visibility in the Workflow View and unique icons in Urgency Lists, your work will be far from boring. Plus, there’s no need to worry about changing views. Your work will be carried across so you won’t lose any tasks when you swap. Plus, depending on your project or mood, you can alternate between all views. There really is a view for everyone.

Focus on your priorities
Studies have shown that workplace productivity drops 20% during the spring and summer months. With the lighter evenings already in full swing, trying to focus on getting work done is sometimes easier said than done. “What was I doing again?” is a regular thought of ours when we can’t concentrate on the task at hand. To help combat this and to avoid getting overwhelmed, use Filters to narrow down on what’s in front of you. Filter by Importance, Urgency, Attachments, Tags plus much more. With fewer things on display, you’ll be able to hone in, fight through distractions and focus on your priorities.

Give yourself a pat on the back
The most important point, yet the one we’re all too used to forgetting about. We all know the positive effect that good vibes bring. That’s why we want to say well done to you. When we’re bogged down with work, we often forget to give ourselves a pat on the back. In DropTask, your hard work doesn’t go unnoticed. When you reach productivity milestones, the celebratory Achievement feature will appear. This will not only give you a digital high-five, but spur you on to keep achieving great things. Plus, if you’re looking for a mid-week motivator, view your latest DropTask Achievement available now in the main menu.

Stay ahead of your work this spring with DropTask. Why not give it a go today? Click here to sign up today for FREE.

Here’s what’s wrong with your to-do list

To-do lists can feel soul destroying. There are days where we can tick off all of our to-dos before lunch, but other days our to-do list grows, endlessly creeping further down the page. We’ve all been there. Even with the best laid plans, unexpected tasks can disrupt our attention for the majority of the day and that growing list becomes overwhelming. Without a clear path, your time lacks focus and it’s hard to know where to begin tackling that dreaded list, leaving our productivity to grind to a halt.

With DropTask, we’re letting you in on our top tips to improve your productivity and drive the tasks that lay ahead of you over the finish line. Make sense of your to-dos and tackle shifting priorities with DropTask. Read on to find out how:

What’s really important?
When we have a long list of tasks, it’s sometimes difficult to identify what’s urgent. In DropTask, use the Urgency Lists to sort all of your current tasks into an order of your priorities. In Urgency Lists, you can set tasks as Normal, Urgent and Very Urgent. This view gives you the ability to see your main priorities at a glance. Adjusting to unexpected changes becomes easy. By clicking and dragging your tasks around your workspace, you’ll effortlessly be able to rearrange as your priorities change. By pivoting when needed, your workload will never become outdated again. It really is that simple.

Get with the times
We’re all busy. But the key to getting through that to-do list is focus. If you’re working through your list without any deadlines, it’s time to make a change. Did you know, when a deadline is assigned to a task we’re more likely to action it? Assign Start and Due Dates to every task you create in DropTask. When dates are assigned, they also act as a visual reminder on your Canvas, so your time is spent wisely. By adding an element of time to your projects, you’ll find yourself able to squeeze extra hours of productivity out of every day.

Keep it simple with DropTask
When it comes to managing your to-do list, the key is to keep things simple. With DropTask, we pride ourselves on simplistic, visual task management that makes it easy for individuals and teams to achieve more. In a fast-paced world, we know how quickly regular lists and project plans can become outdated and redundant. That’s why we created DropTask. With a simple, central hub to manage your day, you can make instant updates, see who’s working on what, and check team schedules to ensure everyone is on track to achieve their goals. Use DropTask for a simple, stress-free route to success.

Keep your daily to-dos on track with DropTask. Sign up today for FREE.

Your morning routine for better productivity

Are you an early bird or a late riser? Do you take advantage of those “golden hours” to get stuff done? Or do you let your productivity peak pass you by? At DropTask, we want you to enhance your productivity right from the get-go. Think about your current morning routine. Are you making the most of those crucial hours? If not, we’re here to help. Today, we’ve noted down our top tips for a more productive morning ritual to help you get the most out of your day. See below how DropTask can help you.

Eat your frog – no, really!
Start your day by getting that daunting task out of the way. Trust us, you’ll feel better once it’s done. Take the Brian Tracy ‘Eat That Frog’ approach for example. By ‘eating your frog’ first thing in the morning, the rest of your day will be a little easier to tackle. If you’re unsure what your ‘frog’ task is, it’s the one that you’ve been dreading to start (we all have them). Assign an Urgency icon to your frog task so that it’s visible in your workload. With a visual reminder placed on the task, there’ll be no getting away from it. So, the next time you grab your morning coffee, ensure you eat your frog too! It’ll be the best thing you do all day.

Mark your progress
When we’re unsure what’s been completed and what’s still in progress, we’re delayed and unable to get to work. At the beginning of your day, take a look at your workload to see what’s ahead. Completed one of your Checklist items? Simply hit the tick icon to remind yourself, and others, that this action has been taken. If you’re 50% of the way through your task, use the Progress Percentage bar to mark how far you’ve got left to go. By doing this, your task circle will instantly update to show that you’re halfway there – go you! By eliminating what’s been Completed, and what needs a little more work, you’ll be able to assess your priorities and set a focus for the day.

Get a head start
When we’re busy, important things get missed. With DropTask’s built-in Calendar, forgotten to-dos will be a thing of the past. Assign Start and Due Dates to tasks so that you’re certain when they’re approaching. With dates assigned, they’ll be automatically scheduled in your personalised Calendar. When you’re ready to start the day, check your Calendar so that you’re aware of what’s coming up that week, the week after, or further into the future. By doing this, you’ll be able to plan your time accordingly for all of those important dates that are in the pipeline.

Get your morning productivity in order with DropTask. Sign up today for FREE.

How to get the most out of your day

It can sometimes be a task in itself thinking about how to tackle a to-do list. Why are we less productive on certain days of the week? Everyone is different. Luckily, DropTask is on hand to ensure every day is a productive one. It will help you to make progress towards your goals, one step at a time. Plus, with brand-new features such as Emoji Reactions, Achievements and Congratulations injecting some fun into your work, it will feel less daunting to complete. See below how DropTask can help you to get the most out of your day.

Be strategic with your inbox
Emails can hinder us from getting stuff done. Whether we’re reading them, replying to them or writing them, how often do you get trapped in your inbox? Think about it, as you spend time writing responses, more emails are going to come your way. Instead of getting sucked into an endless amount of emails, you can create a DropTask Project for those tasks that need your urgent attention. If an email pops into your inbox that requires action, use the Email into DropTask feature. This will transform your emails into actionable to-do’s in your very own DropTask project. Wasting time in your inbox will be a thing of the past. With everything stored in one workspace, you’ll save time jumping back and forth and be able to concentrate on getting the job done.

Lift team spirit
Steve Jobs said “Great things in business are never done by one person; they are done by a team of people.”  Teams who encourage one another accomplish great things. Being able to work alone is a must for most job roles. But the ability to be a team player and step up to the plate is a desired quality of any employee. If a team member has gone the extra mile to help you get stuff done, give them a digital high five with the Congratulations feature. With the click of a button, your colleague will be showered with confetti on their DropTask workspace. Pretty cool, right? This show of gratification will let them know that you’re appreciative of their work. This will lift their mood and make them more likely to give you a helping hand next time.

Set deadlines to work towards
Whether you want to achieve a personal goal or complete a project at work, it’s important to set deadlines. Why? Well, when deadlines are assigned to a goal or task, we’re more likely to act upon them. In DropTask, use the Start and Due Dates feature to assign important dates to your task. By doing this, a visual reminder will appear around the task circle. Tasks that have a date assigned to them will automatically be slotted into your Calendar, a great feature if you’re wanting to assess your schedule over the new few weeks or months. And, better yet, when a task falls overdue your set date will turn red. If you were lacking motivation before, you’ll soon be determined to get to work.

Get the most out of your day with DropTask. Sign up for free today!

Fight those daily distractions for a successful spring

Many use the arrival of spring to declutter the home and create a cleaner, simpler environment where they can relax and not feel overwhelmed. But, whilst at work, the fight against distractions can be tough. In a working day, a lot can shout for our attention. So, how do you remain focused on the work that’s ahead of you? We’ve got three quick tips that will arm you in the daily battle against procrastination. Stay focused on your priorities and stay on track towards your goals with DropTask.

Declutter
In DropTask, create tasks for all of the things that you need to get done. Ever feel overwhelmed by the work that’s in front of you? Get rid of the things that you no longer need on your desk, and Create Tasks for those important to-do’s. Group tasks together which have similar connections by using Categories, and use the Filter to hide things on the Canvas that don’t require your immediate attention. Whether it’s stacked on your desk or hidden within documents on your laptop, when we have a lot of clutter around it, it hinders us from getting things done. Use your Canvas as a ‘brain dump’ and feel at ease in knowing that everything can be taken care of in one place.

Take a break
No, really. It’s been proven that when we take a break from our work it has a positive effect on our productivity and concentration levels. Grab a coffee with a colleague or go for a walk. Don’t confuse this break as a distraction. This quick brain break will recharge your energy levels. When you return to your desk, you’ll be rearing to get back to work. There’ll be no need to worry about picking up where you left off. Before you leave, pop a quick Reminder on a task with a personalized message to ensure you can pick up right where you left off. Go on, try it!

Stick to your priorities
In DropTask, there’ll be no need to worry about forgetting urgent to-do’s. Visualize your priorities in the all-new Urgency Lists View and identify your Urgent and Very Urgent tasks at a single glance. With vibrant colored lightning bolts placed directly on the task, your eyes will be instantly drawn to your priorities. Block-out time, or even take on the Pomodoro approach, to action these tasks. With all of your priorities laid out in front of you, you’ll be sure to not let ‘busy-work’ get in the way, again.

Fight those daily distractions with DropTask, and take your productivity to the next level. Sign up to DropTask today for FREE.

DropTask Android app – new updates available now!

At DropTask, we’re passionate about giving you the right tools to plan, manage and achieve your project goals. And, with more and more people working remotely, we thought it was only right to give our Android app a little TLC, to ensure you can be productive whenever and wherever you are. So, without further ado, here’s what’s new!

To deliver a smooth and seamless experience, our Android app has undergone a huge update and features a cleaner design, easier navigation and updated functionality.

 

You’ll see that tasks within the Workflow, Completed Tasks and Calendar View now have a new look, with visuals that you’ll be familiar with from our web and desktop apps. This new and optimized design allows tasks to ‘stack’ for more intuitive use of space.

Located in the main menu, you’ll also find the Project Browser, which is great if you’re a manager and are looking for that high level overview of how many tasks are in progress, on hold, or completed, as well as the distribution of workload within the team.

With visual indicators displayed on each project, you’ll be able to determine its health at a single glance. Plus, to make life infinitely easier, you can search and filter by name, last opened or even last updated.

To see the app in action, check out our 30 second video.

Download our new Android app today and let us know your thoughts in the comments below. With more updates in the pipeline, your DropTask experience will remain in sync, whatever your device.
Get it on Google Play

3 tips for spring cleaning your workload

Now that Spring has sprung, the evenings are getting lighter and the temperature is heating up. While we welcome the change in seasons with open arms, it got the DropTask team thinking. What better time than the present to freshen up our workloads? This spring, use DropTask to dust the cobwebs off messy workloads. When our work environments are chaotic it restricts our ability to focus. It’s time for you to get organized, freshen up your to-dos and make sure you are on track to achieve your goals. Take a look below at how DropTask will help you spring into action.

Keep everything in one place
It’s long been believed that a messy desk is a sign of low productivity. Instead of using your desk as a space to hold documents, conversations and important notes, pour everything into DropTask. Create Tasks in a collaborative project for everything you need to get done. If you’re working with others, Assign Tasks to team members so that everyone knows who’s working on what. The great thing about DropTask is that you can Attach Files to your tasks. So the next time you’re responsible for an important document, simply upload it to DropTask so that you know exactly where it can be found. Documents are stored in the task which means they’re easily retrievable. Not only saving you time that you’d usually spend searching for documents but in return, making you more productive too.

Create a defined structure
Sometimes, when we don’t know the next steps to take in a project, things get stalled and fall behind schedule. And, while we miss these deadlines, we end up creating more work for ourselves. So that you and other team members are aware of the project cycle, drag and drop tasks in the Canvas on top of one another to create Task Dependencies. These visual arrows will help you define the order of steps you’re going to take in the project. With a clear view of the path you’re going to take, you’ll gain a big picture overview of the project and ensure nothing falls behind.

Remember to go the extra mile
Workloads can become messy when we don’t complete tasks to our maximum potential. How many tasks have you started, but not yet completed? Push yourself to go the extra mile every time you’re assigned a task, and ensure you get it across the finish line. Every step counts. Use the Progress Percentage Bar to indicate how far you’ve got left to go. Your progress will be visible on the task, so you’ll always be reminded of the work that’s left to complete. Want to hear the best part? When you complete a task, you’ll be prompted to give yourself a pat on the back with the new Congratulations animation. Plus, all of your Completed Tasks will contribute to your DropTask Achievements, so you’re always one step closer to your next productivity milestone, and you’ll gain an instant boost of motivation, too. So what’re you waiting for? Finish those ‘nearly there’ tasks and reap the rewards today!

With DropTask, say goodbye to messy workloads and hello to a refreshed workspace, powering up your productivity and helping you to get more stuff done. With these three tips, you’ll feel re-energized and be rearing to get to work this spring, your most productive season yet.

Use DropTask to organize your workload. Sign up today, it’s FREE!

Don’t rely on luck. Here are 3 ways to guarantee success

With St.Patrick’s Day right around the corner, it got us thinking. Wouldn’t it be great if we could have the luck of the Irish all year round? We all have days when we’re super productive, then have days where we seem to get nowhere. Learning the art of being productive is a key factor in determining how successful we may become. But, what happens when we try to be productive and luck just isn’t in our corner?

Today, we’ve noted down 3 tips to help get you onto the accelerator to success and to ensure you’re productive all year round.

Visualize, visualize, visualize
Did you know that visualization is a key method in reaching a desired goal? Picture yourself getting that promotion, going on that dream holiday or buying that car. Whatever you want to achieve, visualize it happening. Once you’ve identified what you want to achieve, think about what you need to do to get there. Create circular, color-coded tasks to act as visual reminders, encouraging you to start work on them. In return you’ll be more productive. Add a Cover Image to your task to make it more personal and visually appealing. Tasks can be created for any aspect of your life, meaning that the possibilities to achieve success are endless.

Work smarter, not harder
Sometimes, when we’re working to try and finish a project or task, it feels as though we are getting nowhere fast. Instead of making real progress, we end up just being busy. We’re often expected to do more work with fewer resources and tighter deadlines. Don’t waste the time that you’ve been granted, instead, use it wisely with DropTask. Work smarter by scheduling important dates, such as March 17th, to ensure you’re aware of upcoming events and deadlines. The built-in Calendar will present all of your to-dos for the coming weeks and months ahead. If you need to rearrange, simply drag and drop your task into its new date. By noting down everything that requires your attention, you’ll be able to delegate your time accordingly.

Stop procrastinating
We all have heavy, important tasks that hang over our heads and weigh us down. Stop using the ‘I’ll do it tomorrow’ excuse. Instead, use Brian Tracy’s world renowned ‘Eat That Frog’ methodology and get working on that task which has the biggest impact to your success, right at the start of your day. The ‘Eat That Frog’ methodology aims to limit procrastination and help you make meaningful leaps towards your end goals. Use the Urgency icon to identify what requires your focus, then assign Filters to narrow down what’s being displayed in front of you. By doing this, you’ll be able to fully focus on to-dos for the day and limit the chances of distraction. Plus, with your important tasks out of the way, you’ll be able to look forward to future plans.

Secure success all year round with DropTask. Signup today for FREE!

Boost workplace happiness with NEW Emoji Reactions & Congratulations features

Let’s face it, we all love receiving positive feedback. Even a simple 🙂 can lift our mood and spur us on to achieve more. At DropTask, we know how important it is to maintain good vibes in the office, and receiving a pat on the back makes the job more worthwhile. This got us thinking. With projects moving fast and teams spread across the globe, we don’t always get the chance to give someone the high-fives they deserve. So, you can now show your appreciation to your team for getting over that final hurdle as it happens, right here in DropTask. Sometimes, the road to a project finish-line is long and tough. But our latest update makes it easy to inject a bit of cheerful encouragement into your working day. So, to really kick-start your #MondayMotivation, we’re excited to introduce our brand NEW Emoji Reactions and Congratulations features to the app. Instantly celebrate success and cheer on your team with our exciting new update. Read on to learn how Emoji Reactions and our Congratulations feature will boost team happiness and inject a little bit of fun into your working day.

Emoji Reactions in DropTask

Like it, love it or even hate it? Share your thoughts with Emoji Reactions

When it comes to teamwork, effective communication is key. Emoji Reactions* are a quick and fun way for the whole team to have their say, without really saying anything. Agree with a comment a team member has made? Now you have the ability to give it a ‘thumbs up’ or maybe even a ‘trophy’. With a huge library of familiar emojis, you can react to comments in any way you see fit. Emojis are more than just smiley faces and hearts. They help teams communicate better and enable people to make more personal connections at work. They make our thoughts and feedback more engaging and can even soften the blow of critique. Some team members are quieter than others, and may not give their opinion in words or person. Emoji Reactions are a laid back way to get thoughts from everyone on the team. With a wider range of options inputted into the project, you’re bound to see exciting improvements in end results. Set a more friendly tone in your workplace and let your true company culture shine through with DropTask Emoji Reactions. Change your workplace the tone from stuffy to friendly and help your team members feel good about the message you’re sending out. So what’re you waiting for? Start adding reactions to comments today.

Show your team some appreciation with new Congratulations

Positive energy is contagious and we all love that feeling when we’re able to tick off tasks. When you and your team are working hard on a project, it’s important to keep motivation high by celebrating even small wins. Now available in DropTask, celebrate Completed Tasks with the all-new Congratulations feature. If you’ve been working on a task with others or assigned a task to a team member, you’ll get a notification when it’s been carried over the final hurdle. Send an instant Congratulations straight through to your hard-working colleagues. By doing this, they’ll be greeted with a feel-good animation which will be sure to motivate them for their next task. At DropTask, we know the importance of showing praise to other members of the team. The benefits speak for themselves. Congratulating team members not only boosts their self-esteem but encourages workplace productivity. Promote a positive teamwork culture and show your colleagues you don’t take their hard work for granted with DropTask’s new Congratulations feature today.

Eager to try out our latest update? Sign up now to DropTask and let us know your reactions to our latest features on Twitter @droptask. Tweet us using the hashtag #MondayMotivation to let us know how our new updates are encouraging you to go the extra mile.

*Emoji Reactions are a DropTask for Business feature. View our Business plans here.
© EmojiOne Inc. 2018, All Rights Reserved.